International Society of Ultrasound in Obstetrics and Gynecology

Job Description: Membership & Administration Officer

Responsible To: Executive Director (Executive Assistant / Operations Manager) Staff Responsibilities: None Status: Permanent

Role summary

You will take responsibility for the fulfilment and improvement of services to ISUOG’s members and will support the effective day to day administration of the Society’s office and suppliers. There are currently 4,000 ISUOG members based in 100 different countries around the World and services include a monthly peer reviewed Journal, ISUOG’s online Web Portal, the annual World Congress and educational courses. You will also have the opportunity to support our annual events program.

Responsible To: Operations Manager Other staff relationships: Executive Assistant, Event manager Staff Responsibilities: None Status: Permanent

Purpose of the role:

1. To act as a first point of contact with the Society

2. To coordinate the day to day administration of the Society and its membership services

3. Promotion of member services

4. To assist in the Society’s annual World Congress and other projects as required

Responsible For

 Answering general enquiries about the Society’s membership and Congress and online services

 Membership fulfilment, database management and reconciliations

 Improving and developing member services and web resources

 Updating and maintaining the Society’s website

 Developing and implementing the Society’s marketing and promotion plan and sourcing new promotional opportunities

 Assisting with the implementation and planning of the World Congress

 Managing general office administration and communicating with suppliers/contractors as necessary

 Working with the Executive Assistant and Executive Director to support the ISUOG’s Board and core committees as required

 Carrying out other duties as necessary to meet the needs of the Society Person Specification

Attributes Essential Desirable

Qualifications . Degree or equivalent . 2:1 science degree . Office admin systems courses or training

Experience . Minimum 1 year in working . Working with medical professionals environment . Working with individuals outside the . Office administration UK . Principles of marketing . Small team environment . Organising own workload

Knowledge & . Good Microsoft Office competency . Taking minutes Skills . Websites and social media . Advanced knowledge of Excel/Access/Outlook . Organisational skills . Adobe suite . Communication skills . Website content management . Time management skills . Other European languages . Accuracy and attention to detail (particularly verbal skills)

Personal Qualities . Personable and approachable . Efficient and well organised . Team orientated . Good initiative Motivation & . Willingness to learn Expectations . Desire to contribute . Open minded and flexible to take on varying tasks . Willing to take responsibility