Village of Millstadt s4

VILLAGE OF MILLSTADT VILLAGE HALL AUGUST 20, 2007 7:30 P.M.

The meeting was called to order by President Bruce Nowak with the following trustees answering to roll call: Ralph Bowley, Al Lehr, Linda Lehr, Laura Schaefer, Mike Todd and Milton Touchette. The Pledge of the Allegiance was recited.

A motion was made by Laura Schaefer and seconded by Mike Todd to approve the August 6, 2007 minutes after changing the Muscular Dystrophy “food” to “boot” drive. The motion carried unanimously. COMMITTEE REPORTS

COMMITTEE ON ACCOUNTS AND COMPUTERS: Ralph Bowley reviewed the bills and made a motion to approve the bills and was seconded by Laura Schaefer. The motion carried unanimously. Bowley made a motion for payment of a lap top computer and printer for Don Traiteur and a monitor for the Mayor of $1,987 that includes a three year agreement. The motion was seconded by Mike Todd. The motion carried unanimously. Bowley received bids on purchasing a replacement copier in the Village office. The best bid was for $3,543.15 with a stapler option for additional $700, totaling around $4,200. The old copier can be used by the Police Department. The maintenance should run about $30.00/month. We are now paying around $700/yr. A lease option was researched. A motion was made by Ralph Bowley and seconded by Al Lehr to approve the purchase of the new copier. The motion carried unanimously. Bowley requested that companies provide detailed descriptions when submitting bills. Bowley questioned the Governmental Consulting fee for $2,500.

PERSONNEL: Linda Lehr stated that there will be an Executive Session towards the end of the meeting to discuss personnel matters.

PUBLIC WORKS:

SEWER: Al Lehr reported that all is going well with the new sewer plant construction. Barricades were put up on the sewer plant entrance after hours so trash pickup was delayed until Thursday. It was suggested that the trash be picked up on Wednesday mornings.

WATER: Don Traiteur stated all main water lines were chlorinated.

REFUSE: Al Lehr stated all was going well with trash pickup. Laura Schaefer was missed the past two weeks.

STREETS, ALLEYS AND SIDEWALKS: Mike Todd reported that he will meet with Burk to find more sidewalks to submit for Grants. Oil and chipping is going well. Zion Church wants the Village to oil and chip a part of their private lot. Todd felt this was not the Village’s responsibility. CABLE SERVICES AND CELL TOWERS: Linda Lehr reported that an individual had problems with Charter. The problem is being resolved through Charter’s customer service.

1 ORDINANCES AND RESOLUTIONS: Touchette opened a discussion on Ordinance #978 (Amend Chapter 51) for new sewer rates for customers residing outside the corporate limits of the Village. A motion was made by Milton Touchette to approve Ordinance #978 and was seconded by Ralph Bowley. The motion carried unanimously.

Touchette opened a discussion on an Ameren IP underground electrical easement going to the new sewer plant. Milton Touchette made a motion to approve the easement for Ameren IP for the new sewer plant and was seconded by Mike Todd. The motion carried unanimously.

Touchette opened a discussion on a Resolution amending a capital improvement project in the TIF District that was approved February 5, 2007. Jim Kane stated that the original Resolution included plans for a storm water improvement project at the intersection of Washington and Polk Street, north along Polk Street, at an estimated cost of $168,350.00. The original Resolution did not include the replacement of the culvert at the Cemetery entrance. It was determined that significant changes were required to the original plan, specifically at the entrance to the Cemetery for the removal and replacement of the existing culvert and the addition of several new inlets. The revised plan is now projected to cost $265,458.50. The initial costs will be funded by the Village water fund and reimbursed by the TIF fund over a three year period. Kane recommended that the Village make this infrastructure improvement as stated. Randy Burk stated that the Village could do the final grading and seeding. Linda Lehr stated that the Village needs to establish a process to monitor all TIF projects. Touchette agreed that the Village should have an informational meeting so Board members are all aware of the TIF projects before the Board meetings. Touchette stated concern to be sure the money is there. Kane and Tracy Holmes discussed several Village funds. A motion was made by Touchette to approve the Polk Street drainage project and was seconded by Ralph Bowley. Linda Lehr expressed concern on the project. The motion carried unanimously.

Milton Touchette opened a discussion on a Resolution approving a storm water improvement project on South Breese Street in the Village’s TIF District. Jim Kane stated that Inland Technologies replaced a single family house on South Breese Street to a new two story building that will cause future drainage problems. The combined sewer system needs to be separated into sanitary and storm water sewers. A solution to rectify the water problems was estimated at $55,815.00. The cost breakdown was provided. Burk stated that the improvements will benefit more than just Inland Technologies. It would improve the whole area. Linda Lehr stated concern that the Board needs to be informed of this type of project before the Board Meetings. A motion was made by Milton Touchette and was seconded by Ralph Bowley to approve the Resolution for the storm water improvements on South Breese Street. Five Board members said Aye and Linda Lehr voted Nay. The motion carried. Milton Touchette requested that future Resolutions be assigned a number.

ANNEXATIONS: Linda Lehr stated that there will be an educational annexation meeting on September 13, at 7:30 p.m. at the Community Center.

PARKS, POOL AND RECREATION: Laura Schaefer reported that the Millstadt Historical Society has completed the foundation on the log cabin and this Saturday they will be adding the roof. The State inspection of the pool on August 9 passed. The next Park Board Meeting will be August 23 at Elm Street Park at 7:30. We did not receive the grant for the fencing. Burk stated

2 it will be reconsidered in October. Schaefer expressed a thank you to Judy Jones for a bench and plaque in the park for her husband. Tracy Holmes stated that she has 62 registrations for the Biathlon on September 9. She asked that anyone that is going to volunteer to check in with her or Lynn Muskopf. Schaefer mentioned that the Sister Cities asked for T-shirts for the exchange students.

COMMUNITY CENTER: Linda Lehr stated that the dine-in and home delivery meals are going well. The Seniors Services Program will have a stand at the homecoming to raise funds for some of their programs. A Rules of the Road refresher course will be offered by the Illinois Secretary of State Office at the Community Center on October 22.

PLANNING COMMISSION AND ECONOMIC DEVELOPMENT: Milton Touchette stated that the next meeting will be August 21 in Village Hall at 7:00 p.m.

PUBLIC SAFETY: POLICE DEPARTMENT: Ed Wilkerson submitted the department’s monthly report.

FIRE DEPARTMENT: Elmer Hettenhausen from the Fire Department requested permission to hold their Boot Drive at the 4 way stop. A motion was made by Laura Schaefer to allow the Muscular Dystrophy Boot Drive on August 24 at 4:00, rain out date would be Saturday, August 25. Mike Todd seconded the motion. The motion carried unanimously.

BUILDING COMMISSIONER: Steve Muskopf issued the following building permits: 620 W. Van Buren Fence 100 E. Washington Waste Container Muskopf discussed the building/property code upgrades. Muskopf stated he will pick up any temporary signs that violate the Village’s Ordinance.

OLD BUSINESS: Don Keck requested that water/sewer be reinstated to his garage at 11 S. Jefferson and asked for water/sewer tap on fees to be waived. Any improvements will require a building permit. Ralph Bowley made a motion to turn the water and sewer on. Linda Lehr stated present, Schaefer stated Nay; Bowley, Al Lehr, Todd and Touchette stated Aye. The motion carried.

NEW BUSINESS: Chris Stone reported on the State budget, Grants and discussions with the State Representatives. Nowak asked Stone for a written monthly report by the first meeting of the month. Stone reported that there is little to no money for new projects but the Senate will reconvene on the Capital budget. Linda Lehr questioned the availability of Capital funds for Southern Illinois. Stone thought there was good representation in this area so there is support to have funds available. Stone stated that we will probably see money starting around January at the earliest in installments, as a reimbursement situation.

There will be a Village employee appreciation event at the Grizzlies game on August 29. The invitations were opened to the Park Board, the Planning Commission and the Zoning Board members. Bruce Nowak asked if there were any questions or objections, there was no response.

The Mayor’s Dinner will be held in Millstadt on September 27 at St. James Church. Bruce Nowak asked if there were any objections, there was no response.

3 TREASURER’S REPORT: Tracy Holmes reported that the Treasurer’s Report has been submitted for review. A motion was made by Al Lehr and was seconded by Mike Todd to approve the Treasurer’s Report as presented. The motion carried unanimously.

CLERK’S REPORT: Tracy Holmes reported that the Clerk’s Report has been submitted for approval. A motion was made by Linda Lehr to approve the Clerk’s Report as presented and was seconded by Mike Todd. The motion carried unanimously.

The Urbana Waterline project was opened for discussion. Bruce Nowak suggested that the waterline be finished, then all existing homes would have the right to tap on at $3,000 per tap at which time we would give Ehret Plumbing $1,000 and the Village would keep $2,000. This agreement would be open for one year. There was an estimate of 27 potential houses. Randy Burk submitted the estimated Village’s expense for $27,635.21 for the valves, fire hydrants, taps and associated parts. Ralph Bowley suggested that a contract be drawn up with these stipulations. A motion was made to approve the Urbana waterline project with a contract for the 27 potential homes within a one year option by Al Lehr and was seconded by Ralph Bowley. Linda Lehr stated Nay; Bowley, Al Lehr, Schaefer, Todd and Touchette stated Aye. The motion carried.

CITIZEN REPORT: Randy Burk requested permission to put up St. James’ Schlachfest banner over the 4-way stop. Todd stated that the banner was included with the street closure.

Elmer Hettenhausen agreed with Linda Lehr that the Board needs to be aware of TIF projects. He also requested for himself and an acquaintance about lots that the Village allowed to be subdivided on Audrey. He questioned how the waterlines will be treated for the new owners of these lots. Hettenhausen also questioned the fire hydrant on the far lot. Bruce Nowak stated it would have to be looked into.

Linda Lehr made a motion that the Village Board go into an Executive Session to discuss personnel matters and was seconded by Ralph Bowley. The motion carried unanimously.

A motion was made by Linda Lehr to adjourn the Executive Session and was seconded by Al Lehr. The motion carried unanimously.

Linda Lehr made a motion to adjourn the Village Board meeting and was seconded by Ralph Bowley. The motion carried unanimously.

______Janice Dreyer, Clerk Bruce Nowak, President