Placer Elementary PTC Executive Board Meeting

Minutes: November 3, 2016(revised November 8, 2016)

I. Call to Order: The Meeting of Placer Elementary’s PTC Executive Board was called to order at 5:03 pm by Brian Bieber in the school cafeteria at 8650 Horseshoe Bar Road Loomis, CA 95650.

II. Roll Call : (Quorum)

Officers Present: President, Brian Bieber

Vice President, Matt French

Recording Secretary, Robyn Nugen

Treasurer, Tracie Tweet

Secretary-Treasurer, Jenise Gibson

Ways and Means Chairperson, Debbi Parker/ Michelle Smith

Communications Director, Michaela Shull

Others Present: Rick Judd (Principal), Stephanie Leahy (Teacher Liaison), Kristin Weber (parent), Jen Bovolic (helps with website and parent), Jenn Edwards (parent and Moms’ Night Out coordinator), Esther Sherman (parent).

III. Proceedings/Reports:

A. Minutes approved.

B. President:Brian has volunteers wanting to help if any committee needs help. PTC Board Elections are in May.

C. Vice President:Brian would like to re-visit possibilities of increasing membership in January with a second drive.

D. Secretary Treasurer:no report.

E. Treasurer:Bank account is $117,000. Harvest Festival netted ~$8000 – the most ever made.Taxes are complete and reconciled for 2015-16. Chipotle Fund Raiser for GTD raised ~$800. Committees are reminded that there are fundraising protocols that need to be followed. This could also increase the success of a fundraiser. F. Communications: Michaela made a motion to have Board vote on the Event Coordinator Protocol Planning form. Approved.

G. Ways and Means: Michelle hopes to do a PTC event calendar for the school year. Auction might have a chair. Debbi would like to have a fund raising purpose for the auction.

H. Moms Night Out:Jenn Edwards needs PTC thank you for Mr. Pickles’ donation. She requests Tracie secure a cash box, petty cash and two card swipers. She requests Mr. Judd secure 6 tables and 2 chairs.

I. Benefit Fundraising App and gift card flyer: Jenn Edwards will be sending hom flyers in Friday folder. Jenn educates the Board on the many uses and benefits of using the App including the ability to name specifically where a parent would like to direct their spending.

J. Principal:Technology Committee meeting included Cinnamon Johnsrud, the LUSD technology coordinator. Parking Lot committee met and reviewed a possible proposal of change. Rick is also trying to connect grade level rooms by proposing a door between the two classes. Rick will also be providing PTC with a budget before February

IV. Old Business:

1) Future Fundraising: each event needs to be attached to a cause. Matt would like to establish time for the Board to create a Strategic Plan. Motioned

2) Starstruck: Rick will present this to staff and then get back to PTC. If staff wants to proceed, the event will take place in February and cost $3500.

3) Souper Bowl: tabled

4) Teacher Liaison: Stephanie reports that there is little time in staff meetings for PTC matters so she relies on email communication. Assemblies should be booked about a year in advance. Due to our school size, assemblies will most likely be divided into 2-3 separate groups. It is challenging to find a single assembly for a K-8 school. Stephanie will get back to us if she can secure any dates for 2016- 17.

V. New Business:

A. Technology: Discuss the spending of the budgeted $20,000

B. PTC Purchase Request for $198.80 substitute labels. Died for lack of motion. C. Permanent Sticker for PTC purchased: Brian will get a quote on cost

D. Future: Why are we raising money? What are we trying to accomplish. Assigning goals to fund raisers?

E. Membership Drive: Brian and Matt will brainstorm a new approach in order to do a 2nd Drive for membership

F. Bi-Laws committee – Robyn requested PTC update bi-laws. November 29 at 2:30 – Room 6.

G. Discuss Budget Process and responsibilities.

VI. Next Meeting: Wednesday, December 7,5:00 Strategic Planning Meeting in lieu of Board Meeting. Location: science lab. Closed session.

VII. Adjournment

There being no further business before the Board, the meeting adjourned at6:44 pm by Brian Bieber

Submitted By: Robyn Nugen, Recording Secretary for Placer PTC