Name of Company s4

MINUTES OF THE NORTHERN HEALTH SCHOOL

BOARD OF TRUSTEES MEETING

TUESDAY 18 JUNE 2013

Present: J. Cudmore, M. Moana-Tuwhangai, A. Cooper, R. Winder, M. O’Brien-Shearer, P. Panapa-Solomon

Apologies: M. Stowers

Also in Attendance- J. Carlson, Minute Secretary, K. Watkins, Deputy Principal J. Melbourne, Starship Teacher TO BE ACTIONED BY  The Principal took the Chair and asked for nominations for the position of Chairperson for the up-coming year.

T. Cooper Nominated J. Cudmore Seconded M. O’Brien-Shearer Nominations Closed

T. Cooper accepted the nomination and was appointed to the Chair.

T. Cooper thanked departing Chair M. Moana-Tuwhangai and acknowledged the great leadership she brought to the position.

 The Chair welcomed new trustee Pareaute Panapa-Solomon to the Board.

 Nominations were called for the position of Deputy Chair.

M. Stowers Nominated Rosemary Gormack Seconded R. Winder Nominations Closed

M. Stowers has indicated he will accept the position of Deputy Chair.

Conflict of Interest

Reminder to Board Members of the need to declare any possible conflict of interest. None declared

Whakatauki & School Name

Discussion took place regarding the adoption of a Maori school name. The sub- committee of M. O’Brien-Shearer, L. Webster-Kumeroa and J. Melbourne who were asked to make a recommendation to the Board advised their preference is Te Kura Awhina Ora o te Raki Name Adopted Moved M. O’Brien Shearer Seconded R. Gormack All in Favour

The Board agreed to adopt the following as the schools Whakatauki

Whaia te iti kahurangi ki te tuohu koe me he maunga teitei.

Moved M. O’Brien-Shearer Seconded J. Cudmore All in Favour

Principal’s Report – Delivered By R. Winder (Prior Circulated)

 Roll The roll now stands at 585.

 Senior Staff Survey So far the Principal has met with 5 of the senior staff to discuss the results of the Senior Staff Survey and will meet with the remainder in the next week or so. .

 Staffing Karen Gillespie has been appointed to a permanent position in Rotorua following the resignation of Jen Bridson who has been on maternity leave. Jen will continue to be employed as a part time teacher. Appointment Ratified Moved R. Winder Seconded R. Gormack

 Discussions have taken place with staff and a PPTA representative regarding the salary paid to part time contracted secondary teaching staff. These discussions revolved around the fact that part time teachers are being paid 11% more per day than full time teachers doing the same work. The Principal advised that a letter would be sent to all secondary teachers outlining the proposal to amend the contact hours paid to part time teachers to 4.5 hours per day. They will continue to receive the 11% loading which part time teachers are paid. The Principal advised he has also discussed this with a representative from NZSTA.

 Property AK North - The lease of the property identified for this site is still being negotiated by Darrochs.

Reg House – The owners of Reg House are still waiting to receive a signed lease for the tenancy. A meeting has taken place to discuss the possibility of building a new purpose built building on the Mountain Road site.

Kaiti School, Gisborne – A letter has been received from the BoT at Kaiti School advising they want NHS to vacate the space we occupy at their school as they need it to cope with their rising roll.. MOE have advised that they do not wish us to vacate the space and would like find an alternative solution to the problem. It was agreed to send a letter to Kaiti School saying we will not be able to vacate the room earlier than the 12 month notice period they are required to give as stated in the Property Occupancy Document signed by both schools.

Thames – A temporary support centre has been set up in an MOE building in Thames until a more permanent unit can be established, possibly in a nearby school.  The Board received copies of a work plan for their meetings in the coming year.

 The Principal updated the Board on the recently held Chairs & Principals meeting held between the 3 Health Schools:  CRHS are now sharing a building with RTLB’s in Wellington.  The Board of Trustees appointment process was outlined by Carolyn Grace.

 The Board discussed the updated Charter. A poster of the Charter which includes the new logo was viewed by the Board. It will be displayed in each of the schools units.  Sue McLeish, a teacher in Hamilton who is the Principal’s Nominee for NZQA joined the meeting by video conference. The Board viewed her report on results and discussed this with her. The drop in Maths results is due to Unit Standards no longer being available. The Principal will discuss the results with staff during his visits to all units.

Report Accepted Moved R. Winder Seconded J. Cudmore All in Favour

Financial Report – Delivered By R. Winder (Prior Circulated)

 Financial reports for the month of May were presented to the Board and discussed.

Reports Accepted Moved R. Winder Seconded M. Stowers

 The Board approved that Sue McLeish may also attend the conference in Australia for Health School Teachers. This increases the number attending to 6. Moved P. Panapa-Solomon Seconded M. O’Brien-Shearer

Policies

 Smoke free Policy Add School Vehicles to guideline A. Moved P. Panapa-Solomon Seconded M. Stowers

Correspondence R. Winder  Michelle Hamilton would like to apply for a Teachers Study Leave in 2014 to complete her PhD and requested the support of the Board of Trustees with her All application. The Board supported the application. Moved R. Winder Seconded P. Panapa-Solomon Minutes of Previous Meeting

Minutes Accepted Moved J. Cudmore Seconded R. Winder

R. Winder General Business:

 It was agreed that the new bank signatories for all accounts will be: R. Winder J. Carlson T. Cooper J. Cudmore Moved T. Cooper Seconded R. Winder J. Cudmore

 NZSTA Conference It was agreed that M. Stowers will be the NHS nominated voter at the upcoming NZSTA conference.

Meeting Closed 11:50am

Next meeting 12:30pm Tuesday 20 August 2013