Office of the Provost

OFFICE OF THE PROVOST 1101 Camden Avenue Salisbury, MD 21801 Phone: 410-543-6020 FAX: 410- 548-2587

TO: Department Chairs Administrative Support Staff

FROM: Dr. Diane D. Allen, Provost & Senior Vice President for Academic Affairs

DATE: May 18, 2017

RE: 2017 FALL TERM FACULTY OVERLOAD, NON-TENURE TRACK, AND NEW ADJUNCT FACULTY CONTRACTS – THE ONLINE ADJUNCT PROCESS IS FOR RENEWALS ONLY.

Fall Semester contracts can be accessed as follows: http://www.salisbury.edu/provost/Faculty_Contracts/FacultyContractPage.html.

Contract Dates for Fall Semester 2017 are: Session 1 – regular academic session Aug. 21 – Jan. 5, 2018 (drop/add: Aug. 28-Sept. 1) Session FL7W1 – First 7 week session Aug. 21 – Oct. 25, 2017 (drop/add: Aug. 28-29) Session FL7W2 – Second 7 week session Oct. 12 – Jan. 5, 2018 (drop/add: Oct. 19-20)

TIMELINE:

√ Completed and fully signed contracts with Pay Distribution forms and other required documents (see Other forms list) are due from department chairs to school deans. (Pay Distribution information has been included on the online contract for renewal adjuncts thus a separate form is no longer necessary for them.) Contracts starting Aug. 21 due July 21 Contracts starting Oct. 12 due September 12

√ Original signed contracts with other required forms (see Other forms list), are due to Human Resources. Pay Distribution forms are due to Payroll. Contracts starting Aug. 21 due to HR Aug. 16 Contracts starting Oct. 12 due to HR Oct. 11

√ Pay Authorization Forms, completed and signed by the Department Chair, are due to the Payroll Office immediately following Drop/Add. Department Chair Offices should prepare, then verify enrollment after Drop/Add and prior to sending. For on time payment to those who opted for biweekly pay, Pay Authorization Forms must be received no later than the day after drop/add.

NOTE: Exempt and non-exempt staff teaching overloads require an Adjunct Contract with Dual Employment form. An Adjunct Offer letter is not required.

INSTRUCTIONS:

Reminder: There cannot be errors or Wite-Out® on the front of the contract. Any changes to the document should be made by striking through and initialing the item (all contract signers must initial all changes).

Appointment and Position Rank should be completed as: o Tenured or Tenure Track faculty, rank should be listed as the current rank of the faculty member. o Instructor, Assistant Professor, Associate Professor or Professor. o Non-tenure Track faculty, rank should be listed as Lecturer. 2 o Adjunct faculty, rank should be listed as the current rank: Adjunct I or Adjunct II.

Department Account Number or Source of Funds: should indicate the funds used to pay the contract (department code or grant title and number if federal funds will be used).

General Conditions - You must list the department code, course number, section number, course name and number of credit hours OR contact hours, NOT BOTH. Indicate the dollar amount paid per course at one of the rates defined by rank in the chart below or indicate the total salary in the space provided. Rank Stipend Per Course Credit Instructor/Lecturer $833.33 Assistant Professor $866.67 Associate Professor $900.00 Professor $933.33

NOTE: For contact hour rates, see your school policy.

Adjunct I faculty pay rank is equivalent to Instructor/Lecturer. Adjunct II faculty must be paid 10% above the per course credit for Instructor/Lecturer ($916.66).

For doctoral courses, a $5000 stipend (regardless of rank) will be paid if there is a minimum of five (5) students.

Dual/Multiple Employment – This section to be completed by the employee and initialed where indicated.

Other forms that will be needed at the time of hire and renewal: These forms, and more specific instructions regarding them, can be found by using the links below:

Fingerprinting: Please refer any new faculty member or one that has been inactive for three or more academic years to the University Police Department, East Campus Complex (ECC 149). The department is open for walk-ins on Tuesdays, Wednesdays and Thursdays from 1:00-4:00 PM, or by appointment by calling 410-548-2900. To obtain the correct form and sworn statement, send an email to: [email protected]. You will need to complete the section at the top of the form prior to giving it to the employee to take to University Police. Please do not use the form on the University Police web page as it is designed for use by the general public and does not contain the information needed to process SU employee background checks. Additional information regarding background checks can be found: http://www.salisbury.edu/hr/Current-Employees/default.html.

I-9 Form (Electronic Version) : For new faculty or anyone who has had a complete break in service from SU for one semester or longer. Winter and Summer sessions are not counted as a break in service.

2017 W-4 Withholding and State of MD Payroll Direct Deposit Form : For new faculty members and anyone that has not received a paycheck within the last academic year.

Employee Personal Data Sheet : For new faculty members or anyone that has had a change in personal data, education and/or emergency contact information.

Adjunct Offer Letter: required for a new adjunct faculty member or one who is returning after three academic years of inactivity.

Dual Employment Form : To be completed by primary and secondary supervisors for all non-exempt and exempt staff members who teach overload courses. 3

The above documents, as required, should be forwarded with the original signed contract to Human Resources by the date indicated on page 1 of this memo.

If you have any questions regarding this information, please contact your school dean's office.