Jasper County Board of Education s2
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A STUDENT HEARING WAS HELD PRIOR TO THE REGULAR MEETING
NOTE: NEW BOARD MEMBERS WERE SWORN IN AT THE END OF THE MEETING
JASPER COUNTY BOARD OF EDUCATION MINUTES – NOVEMBER 13, 2006
PRESENT: Mary Gallagher, Patricia Walls, Berty Riley, Kathleen Snooks, Jerry Walker, Michael Hubbard, Randy Horton and Priscilla Fraser
ABSENT: David Cope
1. CALL TO ORDER – Kathleen Snooks, Chairperson, called the meeting to order at 6:00 p.m. in the District Office Boardroom, Ridgeland, S.C. in order to hold a student hearing prior to the regular session.
2. ROLL CALL & ESTABLISHMENT OF A QUORUM – 8P/1A
3. NOTIFICATION OF NEWS MEDIA – The following news media were notified of the date, time, place and agenda of this meeting: Jasper County Sun, Hardeeville Today, Beaufort Gazette, The Island Packet, Savannah Morning News, The Gullah Sentinel, WSAV, WTOC, WJCL and WTGS.
4. INVOCATION – The invocation was led by Sister Mary Gallagher, Board Chairperson.
5. PLEDGE OF ALLEGIANCE – The pledge to the flag was recited by the Board and audience.
* * * * *
STUDENT HEARING – Mrs. Snooks informed the parent of her right to an open or closed hearing. The parent chose an open hearing. The hearing ended at 6:30 p.m.
Mrs. Snooks informed the parent that she would be noti- fied in writing by the Superintendent of the Board’s decision within 10 days.
* * * * * MINUTES – NOVEMBER 13, 2006 PAGE TWO
THE REGULAR SESSION WAS CALLED TO ORDER AT 6:33 P.M. THE BOARD CONTINUED WITH THE AGENDA AS OUTLINED.
6. RECOGNITION OF VISITORS & STAFF – Dr. Singleton recognized Dale Collier and Carl Dietz (Southern Management Group), Attorney Connie Jackson (Childs & Halligan), Leroy Blackshear, Leroy Sneed, Nick Davidson (DHEC) and the staff present.
Mrs. Snooks welcomed everyone to the meeting.
7. PUBLIC HEARING(S) – NONE
8. *APPROVAL OF AGENDA – Mrs. Snooks entertained a motion for approval of the agenda as printed with the excep- tion of item #10.3. A motion was made by Berty Riley and seconded by Jerry Walker to approve the agenda as amended. THE MOTION PASSED UNANIMOUSLY 8-0.
9. ADOPTION OF MINUTES – OCTOBER 23, 2006 & OCTOBER 30, 2006 - Mrs. Snooks entertained a motion for adoption of these minutes. A motion was made by Jerry Walker and seconded by Priscilla Fraser to approve these minutes. THE MOTION PASSED UNANIMOUSLY 8-0.
10. SPECIAL HEARING(S) -
10.1 MUSCO LEASE PROPOSAL – DALE COLLIER (SMG) - Mr. Collier shared that the contractor is asking for a written letter of intent to move forward with the lighting for the Hardeeville athletics (football, baseball and softball fields). This proposal was presented to the Board previously. The project cost is $445,000. Three lease options are available for the Board to choose from.
(Note the total cost below with interest added).
. Option 1 5 Year Lease $530,765 . Option 2 7 Year Lease $566,846 . Option 3 10 Year Lease $625,130
Mr. Collier added that Musco has done a lot of major installations around the state. MINUTES – NOVEMBER 13, 2006 PAGE THREE
Dr. Singleton recommended Option 2 with the under- standing that if the district has additional funds during a fiscal year these could be applied toward the balance.
Mr. Hubbard felt that Option 3 would be a better selection because this would allow the district a longer time to be under the maintenance agreement.
Mr. Horton was also in favor of Option 3 because the difference in the payment would free up funds that could be used for other items.
Dr. Singleton recommended Option 3 (10 Years) because the board members had made good points about this option.
Mrs. Snooks entertained a motion from the Board. A motion was made by Patricia Walls and seconded by Berty Riley to approve Option 3.
Mr. Hubbard amended the motion to make sure that the maintenance agreement is included in writing.
THE MOTION PASSED UNANIMOUSLY 8-0.
10.2 *FACILITY COMMITTEE REPORT – PRISCILLA FRASER - Mrs. Fraser shared highlights from the meeting held on October 25, 2006, in which Mrs. Liollio presented a drawing to the committee of the gym floors with the mascots for both schools. Mascot samples were attached to the minutes that included the total votes taken from students. Mrs. Fraser stated that the students were asked to vote on their choice. The black jaguar with the black background was selected for Ridgeland. However, there was a tie between the two choices for Hardeeville.
Dr. Singleton stated that the Board would need to make the decision for Hardeeville. MINUTES – NOVEMBER 13, 2006 PAGE FOUR
Mrs. Snooks asked that Hardeeville’s mascot be taken back to the students for them to make this decision.
Mrs. Fraser reported that Mr. Norris presented to the committee estimates on the costs of furniture, lease agreements for computers, security cameras, telephones and wiring for the new schools. She added that a decision needs to be made on this as soon as possible because of the grids that are already being placed in the classrooms.
Dr. Singleton shared that this item was pulled from the agenda because they are getting some better prices and would like to review this again and bring this back to the Board.
A motion was made by Patricia Walls to accept the minutes from the committee. Jerry Walker seconded the motion. THE MOTION PASSED UNANIMOUSLY 8-0.
10.3 *SECURITY CAMERA SYSTEMS – WARREN NORRIS – Item deleted for more information.
10.4 *DHEC MOA – ADMINISTRATION OF PANDEMIC INFLUENZA VACCINE AND AINTIVIRALS – NICK DAVIDSON – Nick Davidson, DHEC Region 8, presented a PowerPoint presentation to the Board explaining how they are preparing for a possible outbreak of a Pandemic Influenza. The Memorandum Of Agreement between the Department of Environmental Health and Control (DHEC) and the Jasper County School District was included in the board packet for West Hardeeville Elementary School to be used as a county triage operational site for the Hardeeville area in the event of an outbreak and state of emergency. DHEC is negotiating with Palmetto Electric in Ridgeland to use their facility for the Ridgeland area.
Dr. Singleton recommended this MOA for Board approval. MINUTES – NOVEMBER 13, 2006 PAGE FIVE
Mrs. Snooks entertained a motion from the Board. A motion was made by Michael Hubbard and seconded by Jerry Walker to approve this agreement. THE MOTION PASSED UNANIMOUSLY 8-0.
10.5 OTHERS - NONE
11. COMMUNICATIONS -
11.1 OUT-OF-STATE TRAVEL REQUEST – Dr. Singleton recommended for approval this out-of-state travel request for Christina Walker, RMS Band Director, to attend the Midwest Band and Orchestra Clinic in Chicago, Illinois on December 19-23, 2006.
Mrs. Snooks entertained a motion from the Board. A motion was made by Priscilla Fraser and seconded by Patricia Walls to approve this travel request. THE MOTION PASSED 7-0. (Abstained – Jerry Walker)
11.2 *SPECIAL REVENUE BUDGETS (A-I) - Dr. Singleton recommended these budgets for Board approval:
A) Personnel Development Grant IDEA - $4,274.91 B) Career Technology Budget (JCHS) - $7,900.00 C) Safe and Drug Free Schools - $23,423.00 D) Technology Formula Grant Carryover - $4,539.49 E) E2T2 Competitive Grant (JCHS) - $10,384.73 F) Project Hope Alternative School - $101,720.00 G) Glasscho-Hope Wellness Center - $20,000.00 H) Professional Development for Standards Implementation (JCHS/WHES/RES/RMS) - $47,312.00 I) Title III ESL - $53,407.00
Mrs. Snooks entertained a motion from the Board. A motion was made by Berty Riley and seconded by Patricia Walls to approve these budgets. THE MOTION PASSED UNANIMOUSLY 8-0.
11.3 *BUDGET TRANSFER REQUEST – Dr. Singleton recom- mended this budget transfer request for Board approval. MINUTES – NOVEMBER 13, 2006 PAGE SIX
Mrs. Snooks entertained a motion from the Board. A motion was made by Patricia Walls and seconded by Jerry Walker to approve this budget transfer. THE MOTION PASSED UNANIMOUSLY 8-0.
11.4 SDE ACCREDITATION CLASSIFICATION FOR THE 2005-06 SUMMER SCHOOL PROGRAM – Dr. Singleton shared that the district received an “all clear” status for the summer school program. This was shared for information only.
11.5 SDE PERFORMANCE ON THE PERKINS STANDARDS FOR CAREER AND TECHNOLOGY EDUCATION – Dr. Singleton shared that all six Perkins accountability stan- dards were met for Career and Technology Educa- tion. This was shared for information only.
11.6 BOARD ATTENDANCE – OCTOBER 2006 – The Board Attendance for October was shared as information only. No corrections were noted.
11.7 OTHERS - NONE
12. PERSONNEL UPDATE -
12.1 VACANCY LISTING – Mrs. Gwen Smith named the current vacancies for the school year as noted.
12.2 *RESIGNATIONS (A-D) - Dr. Singleton recommended these resignations for Board approval.
Mrs. Snooks entertained a motion from the Board. A motion was made by Jerry Walker and seconded by Sister Mary Gallagher to approve these resigna- tions. THE MOTION PASSED UNANIMOUSLY 8-0.
12.3 EARLY CHILDHOOD SPECIALIST JOB DESCRIPTION - This job description was shared at the request of the Board. It was for information only.
12.4 OTHERS – NONE MINUTES – NOVEMBER 13, 2006 PAGE SEVEN
13. SUPERINTENDENT’S REPORT -
13.1 RESPONSE FROM BONDING ATTORNEY – Dr. Singleton shared that this letter from Mr. Brent Jeffcoat regarding the use of the 8% bonds and his status as bond counsel was submitted at the request of the Board. Dr. Singleton added that this letter is for information only, unless the Board has any other concerns. No concerns were noted.
13.2 UPDATE ON PENDING LEGAL CASE – Dr. Singleton shared an update from Childs & Halligan on the conclusion of this student case. This was shared for information only.
13.3 OTHERS – (1) A copy of an Account Summary from Palmetto Electric Cooperative for Ridgeland Elementary School was included with the board packet with charges from 11/02/04 to 10/01/06. Dr. Singleton shared that he and Mr. Norris met with Tom Trout, Key Accounts Manager from Palmetto Electric, and they were told that the meter was not seated properly and the school had not been billed the right amount. The district owes approximately $9,000.
There was some discussion by the Board.
Bick Halligan, Attorney from Childs & Halligan was present and the Board asked for his opinion.
Mr. Halligan advised the Board that they may owe this amount but this would be part of a regulatory piece.
The Board requested that this be referred to the attorney for his legal advice.
(2) Dr. Singleton shared that he received a letter from the South Carolina School Boards Association regarding Kathleen Bounds not being re-elected to the Berkley Board of Education and SCSBA is look- ing for other board members to run for secretary for this region. This was shared for information. MINUTES – NOVEMBER 13, 2006 PAGE EIGHT
(3) Dr. Singleton shared that a Policy Committee meeting needs to be scheduled this week to review a new policy that should be in place by January 1, 2007 and would require two readings.
It was agreed to schedule this meeting for Tuesday (11/14/06) at 1:30 p.m.
14. OLD BUSINESS – NONE
15. NEW BUSINESS –
15.1 SUPERINTENDENT SEARCH – Mrs. Snooks shared that a special board meeting needs to be scheduled so the South Carolina School Boards Association can come and present the names of the applicants who have applied for the Superintendent position.
It was agreed to schedule a meeting on Thursday, November 30, 2006 at 6:30 p.m.
15.2 BOARD ELECTION POLICIES – Dr. Singleton shared that he has been talking with SCSBA Attorney Scott Price, and Bick Halligan from Child’s & Halligan regarding the Board’s policy on swearing in new board members (BBB). According to Mr. Price, the Board’s new policy is in violation because state law mandates that new board members should be sworn in within one week after certification. The new policy would be null and void based on the state law.
Mr. Halligan and Connie Jackson from Childs & Halligan came forward to share information with the Board and to answer any questions.
Mr. Halligan stated that, because there is no local legislation that governs this, the state law would control. However, they can elect officers whenever they choose. There was some discussion regarding this. MINUTES – NOVEMBER 13, 2006 PAGE NINE
Mrs. Snooks stated that since both candidates are present along with Judge Malphrus, they should be sworn in tonight along with the three incumbents. The new board members will not officially take office until Friday (11/17/06).
Judge Malphrus came forward to administer the oath to the two new board members (Alina Clark-Hamilton and James Gardner) and the three incumbents (Berty Riley, Priscilla Fraser, and Patricia Walls).
Mrs. Snooks welcomed the new members to the Board. All board members were given the opportunity to make comments as well.
15.3 OTHERS - NONE
16. *EXECUTIVE SESSION – Mrs. Snooks entertained a motion to go into Executive Session to discuss a student being allowed to enter the school district (from the hearing held prior to the meeting). Sister Mary Gallagher made a motion to go into Executive Session. Patricia Walls seconded the motion. THE MOTION PASSED UNANIMOUSLY 8-0.
THE BOARD ENTERED INTO EXECUTIVE SESSION AT 7:52 P.M.
* * * * *
THE BOARD RETURNED TO OPEN SESSION AT 8:35 P.M.
The following motion was derived from Executive Session:
A motion was made by Patricia Walls to postpone this until the next board meeting so the Superintendent can do an investigation into this student’s prior disci- pline record, and that a letter be sent to the parent stating this. Michael Hubbard seconded the motion. THE MOTION PASSED UNANIMOUSLY 8-0. MINUTES – NOVEMBER 13, 2006 PAGE TEN
17. ADJOURNMENT – The meeting adjourned at 8:37 p.m.
Cheryl Smith Recording Secretary
November 27, 2006 Kathleen Snooks Approval Date Board Chairperson