Pelham Little League

Board Meeting Minutes

Wednesday, January 22, 2014

Attendance: Scott Ketelaar, Arlanna Garcia, John Koutrobis, Mark Beauchamp, Dave Masiello, Jared Breault and David Williams

Absent: Katie Ketelaar, Scott Paquette and Ken Ringdahl

Minutes from January 6, 2014 meeting approved.

Treasurer:

Balance has not changed since the last report. Invoice for printing of registration flyers that were approved for distribution in Pelham schools is due when the flyers are picked up - $84.00. There were a couple of sponsor checks presented to be deposited.

President:

Emailed Pelham Fire Chief regarding putting baseball registration notice on the sign in front of the fire station.

We received $500 in gift certificates from Dick’s Sporting Goods, plus four tees and 16 sit on ball buckets. We discussed the following as potential options for the $500 in gift certificates: game balls, new catcher’s equipment, new helmets. We will check our equipment inventory and determine how to best utilize the $500.

Uniforms:

We have a total of 21 minor league team logos available to us. The majority of the team colors are royal blue, navy/dark blue and red. We are going to check to see if the logos can be placed on gray shirts, so as not to have too many teams with the same base colors.

Umpires:

The earlier that we establish our schedule, the better chances we will have that umpires in the area will sign up to work our games. We are in competition not only with other Little League programs, but also with middle and high school baseball schedules.

Sponsors:

The list of 2013 season sponsors was reviewed by all; we identified who knew which sponsors and would approach those we have not already contacted directly. We have four new sponsors, plus we will approach Top Gun Hockey and the Razorbacks as sponsors.

Calendars:

The calendars are formatted; we are in relatively good shape there.

1 Safety:

We have the option of ordering our safety supplies through our contact in the fire department, or go directly to the vendor they use. Need to inventory the current stock of safety supplies in each box.

Apparel Store:

The goal is to have the apparel store up and running by February 1 to coincide with the opening of registration for the 2014 season. The site is just about ready to go. The sale of Pelham Baseball merchandise is more about building our brand than it is about fundraising and profits. The thought is to leave the store open for four to six weeks; concurrent with the open registration. We may consider re- opening the store for a short period after the season starts to allow for another opportunity to purchase Pelham Baseball apparel. The pricing that we received is based upon a minimum order of 96 pieces of clothing – hats excluded. Custom embroidery is available as an option.

2014 Registration:

Walk-up registration dates are Saturdays – 2/1, 2/8 and 2/15. We will place a table in the hallway outside the cafeteria at Pelham Memorial School during the Parks and Rec youth basketball game times on the noted Saturday mornings. The registration fee is based upon the “league age” of each player. There is only one calendar fee per family, unless they wish to purchase more calendars. There is no family discount in 2014; instead there is an “early registration” discount of $10 for registrations during the period of 2/1 – 2/15. We anticipate questions around the family discount and “where is my child going to play” (i.e., what division – tee ball, farm, minors, majors).

The 2014 Player Agent was to meet with the 2013 Player Agent to review the online registration process, how to enter data on the League web site, etc. Everything needed to be able to prepare for the walk-up registration sessions.

Next meeting is Monday, February 3 at 7:00 p.m.