TFIMS Meeting Report Outline

AIAA Software Technical Committee 6/20/2012 Face-to-Face Meeting & WebEx/Telecon Meeting Minutes

Meeting Name – Purpose [AIAA-SoftwareTC] Software Technical Committee (TC) face-to-face meeting and WebEx / telecon – First face-to-face meeting of the AIAA annual year (which starts May 1st). Discussions to get the TC subcommittees kicked off, and address any hot button issues.

Date(s) -- Time(s) 6/20/2012 – 6-9pm Pacific

Location 2012 AIAA Infotech @ Aerospace Conference, Garden Grove, CA, Hyatt Regency Orange County, Terrace B Meeting Room Telecon Number x Passcode – 866-744-7798 x 6455091# WebEx – URL – https://boeing.webex.com/boeing/j.php?ED=108860027&UID=0 Password – aiaasoftwaretc

Attendees In Person -- Jim Murphy, Sam Adhikari, Jim Paunicka, Stephen Blanchette, Misty Davies, Yuning He (prospective Associate Member), Fred Briggs, Paul Stelling On Phone / WebEx – Ron Kohl, Steve Kowalski, Zorba Parer (calling from Australia)

Presentations Made (By Whom, Topic)  Meeting was led by Software TC Chairman, Jim Murphy  Jim Paunicka, Software TC Secretary and outgoing Publications Subcommittee Chair, briefed a report on Publications Subcommittee activities in the previous AIAA annual year (5/1/2011-4/30/2012)  Misty Davies, incoming Conferences Subcommittee Chair, briefed plans for a Workshop she is putting together for the upcoming January 2013 AIAA Aerospace Sciences Meeting.

Minutes (Agenda Item, Discussion, Conclusions)

Agenda Item – State of the TC  Discussion (led by Jim Murphy) – The TC is strong; estimated number of members is 32. When we reach the 35-member mark we can look at something like alumni membership (alumni members cannot vote). We can also look to Associate Member (age 34 or younger), which do not count against the 35. We should keep members who have been active, and pull back in others who have been active members, and think about rotating them eventually into the Alumni Member category. TC members who transition into the Alumni Member category should consider recruiting a new Regular Member to replace them. There have been suggestions that, with the pervasive use of software in our industry, this committee should be one of the most popular. But many times, people align and

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identify themselves more with the application domains that are implemented by software.

Agenda Item – Announcement of Officers  Discussion (led by Jim Murphy) – o Sam Adhikari will be Vice Chair for one year, then there will be an election for Vice Chair for the AIAA annual year starting 5/1/2013. The winner of that election will be Chair-elect for the AIAA annual year starting 5/1/2014. o Secretary is Jim Paunicka o Web Manager is Christine Predaina o There was discussion on whether there our TC needs a Treasurer. There was also a question on whether our TC currently has any money in an account somewhere. An Action Item was triggered to research this second question. o As TC Chair, Jim Murphy said that he will get access to a computer running Windows with Internet Explorer to support interaction with the AIAA web.

Agenda Item – Reports from existing subcommittees  Publications Subcommittee (discussion led by Jim Paunicka) – o Jim Paunicka gave a short briefing with a summary of activities from the previous year, including writing the Dec 2011 Software Technology summary for Aerospace America, and subcommittee members chairing 2 sessions at the current June 2012 Infotech (Stephen Blanchette, Jim Paunicka). The briefing also listed some possible additional activities for the subcommittee to consider for the following year, including providing editors and reviewers for AIAA journals, contributing to / collaborating with the Journal of Aerospace Computing, Information, and Communication (JACIC), and consideration for interaction with the CrossTalk Journal of Defense Software Engineering. Attendees at the meeting commented that the Dec 2011 Software Technology summary article was good.  Awards Subcommittee (discussion led by Jim Murphy) – o Looking for a Subcommittee Chair. Fred Briggs suggested that Mike Rahmatipour be Subcommittee Chair. o There was a comment that the subcommittee should contact Carol Stewart to ensure that we can make Aerospace America nominations for the AIAA Software Award **ACTION for Chair of Awards Subcommittee  Education Subcommittee (discussion led by Jim Murphy) – o Ella Atkins is incoming Subcommittee Chair. o Lyle Long did a good job in the past and can be a valuable resource here. o Ron Kohl discussed recent efforts with Lyle Long on enriching Aerospace Engineering (AE) curricula with more content on software engineering. Ron commented that AE schools pay particular attention to industry advisors, and in general these advisors also are non-software people.

During this discussion, Zorba Parer suggested putting together a needs list from industry of skills desired in AE graduates.  Conferences Subcommittee (discussion led by Jim Murphy) – o Reported on the current Infotech – our TC had 4 sessions, with 3 being panel sessions. The sessions were heavy on unmanned aircraft systems (UAS) topics. o Our TC has one software paper submitted to the Jan 2013 Aerospace Sciences Meeting (ASM). o Jim Paunicka reported on the Air Force-inspired “Multiple Small UAV Control Technology Development Competition” session he chaired at this Infotech. The Air Force will distribute to competitors a multi-vehicle simulation and evaluation software environment. Competitors will develop control algorithms rendered in software that get evaluated with the Air Force-supplied software environment.  Public Policy Subcommittee (discussion led by Jim Murphy) – o Need a chair. o Ron Kohl mentioned that one thing that this subcommittee got involved in was the AIAA congressional visit days. Jim Murphy followed up with a comment on current NASA travel restrictions to conferences, and that one thing for members to consider mentioning on AIAA congressional visit days is a recommendation to relax those travel restrictions. This was also a discussion point at the ISG meeting.  Standards Subcommittee – o Ron Kohl used to be Subcommittee Chair. He is willing to advise and consult to get the group back in gear. o Ron commented on two standards-related documents that the TC has generated – . AIAA COTS Software Guidebook – we should consider updating it . AIAA Reusable Software Guidebook – should consider updating this also o Jim Paunicka mentioned the comment from the Infotech keynote speaker earlier in the day about the need for support for defining UAS data standards.  Membership Subcommittee – o Jim Murphy commented that everyone on the TC is responsible for helping with membership, and that the best way to bring people in is word of mouth.  STEM (science technology engineering and mathematics) Subcommittee (discussion led by Misty Davies) – o Misty Davies was Subcommittee Chair in the previous AIAA annual year. Last year’s plans included a vision for a website, and possible involvement with the Conrad Foundation. o Jim Paunicka indicated that Lisa Bacon of AIAA provided giveaways for Engineers Week presentations in schools.

o Misty Davies also said that the subcommittee got involved in reviewing undergraduate papers.

Visit by Fernando Figueroa, General Chair for Infotech 2013, to be held in Boston in Aug 2013 –  He needs to fill 2 positions for the next Infotech – Technical Chair and Deputy Technical Chair. Technical Chair is a demanding position, responsible for the Technical Program; responsibility for the entire program; duties boil down to ensure successful conference with attendance and submission of papers; interaction with AIAA; securing plenary speakers; and general organization of the conference. Technical Chair does not do marketing (this is done by the General Chair). You can’t drop the ball. Need to focus on continuously. Need to be involved with Technical Area chairs. Usually a lot of crunch time periods at specific times – such as Abstract submission deadlines, paper submission deadlines. You organize the sessions, interact with the Technical Chairs so people are happy with where the sessions end up. Flow is Tech Chair to Tech Area Chairs to Session Chairs. Ensure that flow of activity is alive and progressing towards success.  Fernando requested that we suggest panels or plenary speakers to him. If there is any way for us to help out, contact Fernando. If you want to volunteer, let Jim Murphy know, or get with Fernando know with questions

Agenda Item – Hot Button Issues  Future of Infotech (discussion led by Jim Murphy) – o Infotech might co-locate with DASC (Digital Avionics Systems Conference) in the future. o Infotech might also consider a default back-up of joining with one of the AIAA-suggested super conferences, but the classified super conference would not be good. The AIAA super conference list is – . AIAA Science and Technology Forum and Exposition (Winter) – open meeting . AIAA Defense and Security Forum and Exposition (Winter/Spring) – classified meeting . AIAA Aviation and Aeronautics Forum and Exposition (Early Summer) – open and U.S. only . AIAA Propulsion and Energy Forum and Exposition (Mid Summer) – open and U.S. only . AIAA Space and Astronautics Forum and Exposition (Late Summer) – open and U.S. Only o DASC 2014 will be in Colorado Springs on 5-9 October. o With DASC there would be a lot of volunteer work (e.g., help with registration, getting the next hotel), which is handled by AIAA staff for AIAA conferences. o Jim Murphy commented that if we decide to hook up with a couple of super conferences on a rotating basis, we need to ensure that we do not

get caught with timeline phasing issues, which can happen for example if we connect with the Winter AIAA Science and Technology Forum meeting and the Late Summer Space and Astronautics Forum. o Stephen Blanchette suggested that we consider bouncing between the Early Summer Aviation and Aeronautics Forum and the Late Summer Space and Astronautics Forum. o Misty Davies mentioned that in looking at alternating conferences that we should ensure that we do not get stuck on the same coast (West / East).  Aerospace America Year in Review – there was some discussion on timelines.  TC Name – o There was discussion on consideration of putting getting the word “system” put back into the TC name, since software doesn’t do anything on its own. Software is applied to larger systems in an AIAA context. o There was a recommendation for SWSTC (Software Systems Technical Committee). o Another option mentioned was SWTC as an acronym for Software Technical Committee. o Jim Murphy will send an email to the TC membership looking for consensus on a possible name change and / or acronym change.  Update TC website – there some discussion on the effectiveness of SharePoint. o Misty Davies commented that we should consider having an external website.  Membership Contact Information – Jim Murphy will send an email asking TC members to update their contact information, including bios.

Agenda Item – New Subcommittees  Public Policy Subcommittee – Zorba Parar agreed to be Subcommittee Chair.  Publications Subcommittee – Bill West will be Subcommittee Chair, and Jim Murphy will coordinate with Bill.  Conferences Subcommittee – (discussion led by Misty Davies) – o We should consider running a Computer Science Workshop (collection of papers) in the middle of an AIAA conference. o We are doing just that at the upcoming AIAA ASM Conference in Jan 2013, with the “1st Software Challenges in Aerospace Workshop”. . Software and Intelligent Systems TCs are involved. . Looking for good invited speakers. . Accepting 3 types of papers –  Research, academic papers.  Experience papers.  White space papers of ideas. . There are 4 tracks – synthesis, analysis, integration, and policy . Website is http://www.softwarechallengesaero.com/ . This will be coordinated outside of ScholarOne, and will likely use the EasyChair conference management system.

Agenda Item – Liaisons to Other TCs  Liaison for Standards – Ron Kohl offered to be the liaison for the AIAA Technical Activities Committee (TAC). Ron also mentioned that he is a member of the IEEE standards committee.  Intelligent Systems Liaison – Jim Murphy will confirm whether Ella Atkins will fill this role.  Computer Systems TC Liaison – Fred Briggs will fill this role.  Ron Kohl suggested that our TC consider holding a joint meeting with another TC in our group.

Agenda Item – Future Meeting Schedule  We will meet every 2 months via telecon.  Next telecon will likely be in Aug 2012 Jim Murphy to schedule this with call-in information.  Next face-to-face F2F) meeting is at the AIAA Complex Aerospace Systems Exchange (CASE), 11-12 Sep 2012 in Pasadena, California. Jim Murphy, Misty Davies, and Ron Kohl will be there.  A subsequent F2F will be at the AIAA Aerospace Sciences Meeting, 7-10 Jan 2013 in Grapevine, TX. We might have a half-day meeting here.  Later F2F is Infotech in Boston in Aug 2013.

Action Items (# – whom assigned to (person, organization), optional date due, description 1. Jim Murphy / Ron Kohl – research whether the TC currently has any money or a bank account. 2. Jim Murphy – get chair for Awards Subcommittee. 3. Jim Murphy – get chair for Standards Subcommittee. 4. Awards Subcommittee -- contact Carol Stewart to ensure that we can make Aerospace America nominations for the AIAA Software Award **ACTION for Chair of Awards Subcommittee. 5. Education Subcommittee -- put together a needs list from industry of skills desired in Aerospace Engineering graduates. 6. Jim Murphy – confirm whether Ella Atkins will be liaison to the Intelligent Systems TC 7. Jim Murphy – confirm that Bill West is Publications Subcommittee Chair. 8. Jim Murphy – Send an email to the TC membership looking for consensus on a possible TC name change and / or acronym change. 9. Jim Murphy – Send an email asking TC members to update their contact information, including bios. 10.Jim Murphy – schedule next telecon, likely in Aug 2012and supply call-in information.