draft Minutes of the Western Australian Practice Nurses Association Inc BUSINESS MEETING – SATURDAY 2 ND DECEMBER 2017 Held at 2 Sisters and a Chef, Great Eastern Hwy, Mundaring WA

Meeting opened : Time- 0810hrs

MEMBERS and Others PRESENT: Andrea Randle, Rosemarie Winsor, Rosalind Bongers, Marg McCarthy, Colleen Falls, Diane Davis, Diane Cooke, Mary Hodgetts, Kerry Bain, Louise Duck, Karen Beale (Bendigo bank). APOLOGIES: Regina Lau, Marg Davidson, Louise McInnes, Jenny Hall, Heather MacWilliam, Andrea Southam

Minutes of Previous Business Meeting Matters arising - nil Motion: “To accept the minutes of the previous business meeting held on the 3rd December 2016 as a true and accurate record” Moved : Colleen Falls 2nd: Mary Hodgetts Accepted: By All

Correspondence: No specific correspondence tabled as this was all general emails in relation to Seminar and membership renewals. There will be information discussed in general business by President Andrea Randle in relation to CN3 group. “All correspondence discussed and moved to be accepted” Moved: Rosemarie Winsor 2nd : Andrea Randle Accepted : By All

Reports: (now included within these minutes) President’s report – incorporated within new business Secretary’s report – see attached Treasurer‘s report – presented August to December Motion: “That all the reports be accepted” Moved: Rosemarie Winsor 2nd Andrea Randle Accepted: By All

Business arising from minutes: Follow up outcomes: 1. Membership fees – increased to $50 and $130 as per previous meeting – no issues. 2. March Seminar – date to be confirmed with STC over next few weeks 3. October Seminar online payments – worked well in majority of cases, with a few exceptions where workplaces found it hard if paying for a few nurses. This is being addressed for March Seminar. 4. Website – Andrea liaising with Digital Monopoly re: progress of website, standardised notice being placed on website stating Seminar fee is non-refundable and the closing date of registrations. Rosemarie is liaising as support where needed. 5. Charitable Organisation status – Andrea Randle following up. More information will be provided in General business.

General Business: 1. CN3 (Neurological Council of WA) announcement - Andrea Randle informed the meeting that recently the NCWA had folded. Kym Heine and Kathy McCoy of the NCWA contacted Andrea and had a meeting, as per suggestion made by the Department of Commerce. The result of this meeting was very positive, as the decision was made to donate all their remaining funds to WAPNA. The total of this donation was $9,436.47. In return the current members of NCWA are to be given one year gratis membership to WAPNA. We look forward to having these new members involved with WAPNA and learning from their experience. There will also be an option that WAPNA may be able to hold education events in their office at The Niche in Nedlands. The supplementary education to be considered, will be annual CPR and immunisation updates, to meet the needs of our members. 2. Paid Admin hours – General workload of voluntary executive positions discussed. The aim is to decrease the workload with some roles and bring together a more streamlined process that can be managed better by one person coordinating education events, letter templates, sponsorship requests and other processes. Motion moved by President – “To have a paid administration person for 20 hours a month as a trial for one year” Accepted by all. As per legal requirements, for full disclosure purposes, Andrea Randle is to organise/manage this position via MedserviceStat Proprietary Ltd. 3. ACNC status – Andrea Randle has been liaising with officials for several months in relation to our Charity status and correct procedures and documentation for constitution. The outcome being that we need to move a motion to enable changing wording to meet the criteria. Discussed and motion moved. Motion moved by President- “To amend our constitution wording to align with ACNC specific requirements for registration as a charitable organisation.” Accepted by all. 4. Motion moved by President - WAPNA would like to pursue the attainment of this DGR status once we are approved as a Charity and listed on the Registry. Agreed and accepted by all. ACTION:- President to inform committee of progress at next Business meeting in April 2018. 5. DGR vote – Deductible Gift Recipient discussed as part of the Charitable organisation status. Moved by Andrea that we accept this status. Agreed by all. 6. Website update – Discussion regarding the progress and management of website by Digital Monopoly. Ongoing. ACTION:- President and Rosemarie to update committee next business meeting. 7. WAPNA to contribute $300 towards the cost of the breakfast meeting. Moved Andrea Randle. Agreed by all. 8. Annual donations to charity. Discussed. WAPNA to donate $100 to Flying Doctors and $100 to PolioWA. Moved by Rosemarie Winsor 2nd Rosalind Bongers Agreed by all. 9. NCWA – discussion regarding ways to recognise this group and acknowledge the generous donation of their funds to WAPNA. To consider offering DVD’s from previous Seminars to active members of NCWA and formerly introduce executive board to attendees at the March Seminar. Newsletter article to be placed in February edition. Motion moved by President – “To present extra DVD’s from past Seminars to Kathy McCoy of NCWA” Accepted by all. ACTION:- Andrea Randle to contact Kathy McCoy and Kym Heine to discuss best option to distribute DVD’s. Andrea and Rosemarie Winsor to arrange placing an article regarding NCWA for the February edition of WAPNA newsletter. 10. Mary Hodgetts informed meeting that she has made a list of WAPNA refreshments equipment and will pass on to relevant person to use at future education meetings. 11. Discussion regarding re options/introduction of monthly or bi monthly education evenings. Group to consider and further discussion can be made at the next business meeting as needed. 12. March 2018 Seminar – evaluation form to have survey/question re newsletter electronic versus hard copy. ACTION:- Rosemarie Winsor to arrange this be part of the evaluation options. Survey Monkey to be considered and sent to all members. This to be discussed with President over next few months.

Next Business Meeting 16th April 2018 – Dome Café, Cale Street Midland Meeting Closed: 0900hrs Minute Taker: Rosemarie Winsor

Treasurer Petty cash report for business meeting 2nd December 2017

Date Item In Out Balance September 7, 2016 Opening balance 146.9 October 6, 2016 Stamps 50 96.9 October 6, 2016 Stamps + Postage 36.35 60.55 November 3, 2016 Red Biro 4.2 56.35 November 17, 2016 Cash Cheque 00361 200 256.35 October 1, 2016 Phone Charge 30 226.35 February 27, 2017 Envelopes,wallet,clips 7.6 218.75 March 4, 2017 Textas 7.5 211.25 March 7, 2017 Stamps 50 161.25 March 15, 2017 USB 29 132.25 May 23, 2017 Flowers for Filly 65 67.25 May 23, 2017 Card for Filly 6 61.25 November 1, 2016 Phone charge 30 31.25 30/06/2017 TOTAL IN TIN 31.25 August 21, 2017 Reimburse Diane Davis 10 21.25 October 30, 2017 Copy paper 7 14.25 December 1, 2017 Cash Cheque 0383 200 214.25 December 2, 2017 Diane Davis Stamps 20 194.25

Secretary report 2 nd December 2017

This report is to summarise the achievements and acknowledge all the support from our voluntary committee and helpers.

I would like us to acknowledge the great work that our President Andrea Randle has been doing in the background for WAPNA. Andrea has been liaising with the Department of Commerce to fine tune many things, Digital Monopoly to upgrade the website, setting up of Paypal account etc. This has taken many hours and proven to be the best way forward for us. Many thanks Andrea. I thought it would also be helpful to update you all on what everyone has been doing in the background so to speak. Margaret McCarthy, treasurer is undertaking all treasury work, petty cash etc. and liaises with myself or Bendigo bank as needed.

SEMINARS: Regina Lau, education is continuing to provide education events and coming up with great presenters, with a little support from myself as needed. I have been in touch with the STC regarding the March Seminar. This date is still TBC. Rosalind Bongers, Vice President arranges sponsorship support for our Seminars. Louise Duck continues with her great work of arranging folders, printing certificates and inserts into folders. Diane Cooke arranges gifts with support from Jenny Beutel as needed. Diane also now mails out the DVD’s after Seminars. Heather MacWilliam purchases water and gluten free snacks for registration, with support from Bridget Carlisle and Janelle Ramsden. In discussion with Bridget, she has let me know that going forward if for some reason they are not available to arrange snacks etc., they will make sure someone else will do this. Diane Davis continues to mail out welcome packs for all new members and assists at Seminars where needed. Kerry Bain mails out newsletters to members, summarises the evaluation forms and will support Diane Cooke as needed regarding mailing DVD’s to rural members. Colleen Falls assists where needed at our education events. Jenny Hall arranges the banner, contacts caterer and supply of name labels for Seminars.

So many others of you do a lot of background support and without you all it wouldn’t be possible to continue providing information to our members. This includes Louise McInnis and Stephanie Oetiker who are always on the lookout for interesting articles for our newsletter. I do hope that you understand I cannot name everyone, but to all of you who help us, we are extremely grateful.

I will continue to liaise with members, networking contacts, updating memberships, assist with newsletter articles and emailing education information to all.

Special thanks to the girls, Karen Beale and Andrea Southam at Bendigo bank for all their ongoing support. They have been unbelievably helpful to us. A special mention needs to be made to say thank you for the sponsorship grant awarded to WAPNA. This was a total of $2,700 towards ongoing costs of the new website.

Thank you everyone Rosemarie Winsor Secretary