Commissioners Court February 2016 Term

COMMISSIONERS COURT FEBRUARY 2016 TERM

ON THIS THE 22 ND DAY OF FEBRUARY, 2016 BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO-WIT :

FRANCISCO G. PONCE

COUNTY JUDGE

MIKE URIEGAS JUAN R. CARMONA

COMMISSIONER PCT. 1 COMMISSIONER PCT. 3

ALONSO G. CARMONA VALERIE RUBALCABA

COMMISSIONER PCT. 2 MARIO Z. GARCIA COMMISSIONER PCT. 4

COUNTY CLERK & EX-OFFICIO CLERK

OF COMMISSIONERS COURT

VISITORS SIGND-IN: Sandra Wetzig Allen Espinosa Dan Hejl Mary Perez Eloy F. Rodriguez Rodney Chitty Paula Chitty Christy Ward

Alfredo Martinez Joe Robles Alberto Esquivel Ronnie Talamantes Juan Oyervides Paula Seydel Ernest Flores III

Estanislado Z. Martinez Sonia Guerrero Leticia Hernandez Ruth A. Ceniseros A. B. Zambrano Maricela G. Gonzalez

Jose Calzada Joe Garcia Brooke Wael Neil Eisner Daniel M. Gonzalez Carlos Pereda

OTHER VISITORS: Mary E. Sandoval Benjamin Factor

§ THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : §

1. A D M I N I S T R A T I V E

1.1 CALL MEETING TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG

County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am]; County Clerk Mario Z Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag.

1.4 PUBLIC COMMENT a) Juan Carmona-Commsr. Pct. 4, RE:--Groundbreaking for new JP 3 Office in Big Wells; Tuesday, February 23—11:00 am

1.5 APPROVED: MINUTES OF SPECIAL MEETING – JANUARY 28, 2015

MOTION: Juan Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :

MINUTES of Special Meeting held on January 28, 2015 as presented . MOTION CARRIED. 1.6 APPROVED: (subject to) MINUTES OF REGULAR MEETING – FEBRUARY 8, 2016

MOTION: Alonso Carmona SECOND: Valerie Rubalcaba THAT THE COMMISSIONERS COURT APPROVE :

MINUTES of Regular Meeting held on February 8, 2016 …subject to not approving Minutes of Agenda Item 4.2 (Open and Award Bid – Rodeo

Arena Equipment) until the outcome and/or action taken on Addendum Agenda Item 2.24 (Rescind previous action on Agenda Item 4.2 concerning Bids for Rodeo Arena Equipment on February 8, 2016) on Meeting to-date of February 22, 2016 .

MOTION CARRIED.

1.6 REVISIT-APPROVED: MINUTES OF REGULAR MEETING – FEBRUARY 8, 2016

MOTION: Mike Uriegas SECOND: Valerie Rubalcaba THAT THE COMMISSIONERS COURT APPROVE :

To Re-Visit Agenda Item 1.6, Meeting to-date of February 22, 2016 as presented. MOTION CARRIED.

MINUTES of Regular Meeting held on February 8, 2016 as presented . MOTION CARRIED.

2. P E R S O N N E L & P O L I C Y

2.1 APPROVAL OF BONDS

BOND for Assistant County Treasurer- Erik Torres and Commissioner Pct. 3- Juan R. Carmona .

ABSTAIN: Alonso Carmona [ on Bond for Juan R. Carmona ] MOTION CARRIED.

2.2 APPROVED: MONTHLY REPORT – JP PCT. 1

MOTION: Mike Uriegas SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :

REPORT(s) for Month of December 2015, January 2016 from JP Pct. 1- Sonia Guerrero . MOTION CARRIED. *attachment(s)

MOTION: Alonso Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :

REPORT(s) for Month of December 2015, January 2016 from JP Pct. 2- Alberto Esquivel . MOTION CARRIED. *attachment(s)

MOTION: Juan Carmona SECOND: Valerie Rubalcaba THAT THE COMMISSIONERS COURT APPROVE :

REPORT(s) for Month of December 2015, January 2016 from JP Pct. 3- Leticia Hernandez . MOTION CARRIED. *attachment(s)

02 : 22 : 16 PAGE : 1 OF 5

2. PERSONNEL & POLICY, contd. 2.5 APPROVED: MONTHLY REPORT – JP PCT. 4

REPORT(s) for Month of December 2015, January 2016 from JP Pct. 4- Alfredo Martinez . MOTION CARRIED. *attachment(s)

2.6 APPROVED: MONTHLY REPORT – DISTRICT CLERK

REPORT for Month of January 2016 from District Clerk- Maricela Gonzalez . MOTION CARRIED. *attachment

2.7 APPROVED: MONTHLY REPORT – COUNTY CLERK

REPORT for Month of January 2016 from County Clerk- Mario Z Garcia . MOTION CARRIED. *attachment

2.8 APPROVED: MONTHLY REPORT – COUNTY TREASURER

MOTION: Valerie Rubalcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :

REPORT for Month of January 2016 from County Treasurer- Estanislado Z Martinez .

Discussion:--Bond Series not being used, close-out[?]—Bond Series used for Faith Ranch RD return to county [?] Yes (leverage)—paying for any construction costs out of General Fund [?] Yes---COURT ADVISORY: a Summary List of all current County Projects, i.e., bid award amount, how much spent and/or paid to-date, balance and if any funds coming back[?]….”the BIG Picture” MOTION CARRIED. *attachment

2.9 APPROVED: MONTHLY REPORT(s)-COUNTY COMMISSIONERS

REPORT(s) for Month of January 2016 from County Commissionrs: Pct. 1- Mike Uriegas, Pct. 2- Alonso Carmona, Pct. 3- Juan Carmona and

Pct. 4- Valerie Rubalcaba as presented . MOTION CARRIED. *attachment(s)

2.10 APPROVED: MONTHLY REPORT – DCVFD BATTALION CHIEF

MOTION: Mike Uriegas SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :

REPORT for Month of January 2016 from DCVFD Battalion Chief- Juan Oyervides . MOTION CARRIED. *attachment

2.11 APPROVED: CHAMBER OF COMMERCE USE OF[LEASE] DIMMIT COUNTY ARENA OR FAIRGROUNDS ( ANNUAL “BULLNANZA”)

Dimmit County Chamber of Commerce use of the Dimmit County Rodeo Arena & Conference Center (if available) or the Dimmit County Fairgrounds & Arena for the 10 th Annual “Bullnanza” Event Honoring Teachers from Dimmit County on April 30, 2016.

MOTION CARRIED. *attachment 2.12 APPROVED: RESOLUTIONS :1) INCREASE HOMESTEAD EXEMPTIONS 65 OR OLDER, 2) LIMIT TAXES IN HOMESTEADS 65 OR OLDER

MOTION: Juan Carmona SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :

1) RESOLUTION NO. – Dimmit County to increase the Homestead Exemptions of Individuals who are Disabled or Aged 65 and Older, 2) RESOLUTION NO. – Dimmit County to Limit Taxes imposed on Homesteads of Individuals who are Disabled or Aged 5 and Older as presented.

MOTION CARRIED. *attachment(s)

2.13 APPROVED: PRESENTATION, PROPOSED 380 AGREEMENT w/DIMMIT COUNTY

[RE:-- spokesperson Allen Espinoza w/ Meredith Advisors addressed court members on behalf of 77 Energy Co. proposal, i.e., consolidate all drilling rig equipment in one county; to render assets(Chapter 380), brings new value to stacked equipment, currently has a $50 M assessed value (incremental increases)--- a 50% Rebate Agreement, with 5-Yr. Term ]

MOTION: Juan Carmona SECOND: Alonso Carmona THAT THE COMMISSIONRS COURT APPROVE :

77 Energy Co. Proposed 380 AGREEMENT with Dimmit County, TX as presented .

Discussion:--Commsrs. Alonso Carmona, Valerie Rubulcaba no knowledge of this Item until today; Commsr. Uriegas, County Auditor met previously w/Advisors

ABSTAIN: Valerie Rubalcaba [to obtain more information] MOTION CARRIED. *no attachment

[ NOTE : see Page 4 of 5, This Agenda Item Re-Visited ]

2.14 APPROVED: DONATION – DUST CONTROL EMULSION ON EGG ROAD ( PCT. 1 )

MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :

DONATION and application of Dust Control Emulsion by GMCO on .2 miles of Egg Road in Pct. 1, at no cost to the county .

MOTION CARRIED.

2.15 APPROVED: PURCHASE TRACTOR TRUCK – ROAD & BRIDGE PCT. 2

[RE:-- two(2) quote responses obtained; to purchase through Buy Board; current truck has defective motor ]

MOTION: Alonso Carmona SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :

PURCHASE of Tractor Truck for Road & Bridge Pct. 2 [ $114,163.50, no extended warranty-French Ellison Truck Center, Laredo, TX ]as presented. MOTION CARRIED. *attachment

2.16 APPROVED: CHANGE ORDER NO. 1 – ASHERTON RECREATIONAL FACILITY PROJECT

MOTION: Alonso Carmona SECOND: Valerie Rubulcaba THAT THE COMMISSIONERS COURT APPROVE :

CHANGE ORDER NO. 1 for Asherton Recreational Facility due to change in installation from VRR to WMP-50 for an increase of the Contract to

$2,839.00 as presented . MOTION CARRIED. *attachment

02 : 22 : 15 PAGE : 2 OF 5

2.17 APPROVED: NEW RENTAL FEE OPTIONS – USE OF DIMMIT COUNTY RODEO & CONFERENCE CENTER

[RE: new fees for daily use ]

New Rental FEES Schedule for daily use of the Dimmit County Rodeo Arena & Conference Center . MOTION CARRIED. *attachment(s) 2.18 APPROVED: NEGOTIATE/ PURCHASE OF ROUND TABLES, STORAGE CARTS – CONFERENCE CENTER

PURCHASE of Round Tables w/Storage Carts for the Dimmit County Arena & Conference Center and authorize FCS Agent- Mary Perez and G&P Director- Ernest Flores to negotiate w/Vendor(s) for best value price. MOTION CARRIED.

2.19 APPROVED: NO DRAWDOWN FOR STODDARD CONSTRUCTION FOR RODEO ARENA&CONFERENCE CENTER PROJECT

[RE:--Drawdown and Retainer, COURT ADVISORY: No Retainer. Project Architect Jose Calzada meeting today for 2nd Punch List (1:00 pm)---

Contractor Warranty: 1 Year—COURT ADVISORY: paint wall in big Conference RM, no paperwork signing---NEXT AGENDA ITEM: to ratify Punch List--- Calzada : to complete all “corrections” in 2-weeks. ]

NO DRAWDOWN for Stoddard Construction for the Rodeo Arena & Conference Center. MOTION CARRIED.

2.20 APPROVED: AMEND DIMMIT COUNTY PERSONNEL POLICY

[RE:--County Auditor w/new numbers, Sheriff Dept., 6-month wait for Re-Hires and include retirement ]

To AMEND [changes] Dimmit County Personnel POLICY as presented, as recommended . MOTION CARRIED. *attachment

2.21 APPROVED: INTERLOCAL AGREEMENT MEMBERSHIP – PACE PURCHASING COOPERATIVE

[RE:--a cooperative purchasing service(s) to government entities ]

Interlocal AGREEMENT Membership [join] w/ Pace Purchasing Cooperative [Education Service Center, Region 20] (paper supplies_ as presented

MOTION CARRIED. *attachment

2.22 APPROVED: TRAVEL REQUEST(s) – COUNTY JUDGE, COUNTY COMMISSIONERS

TRAVEL requests/expenses for County Judge- Francisco G. Ponce, County Commissioners Pct. 1- Mike Uriegas, Pct. 2- Alonso Carmona, Pct. 3- Juan Carmona and Pct. 4- Valerie Rubalcaba to attend : 82 nd Annual South Texas County Judges & Commissioners Association Conference, June 13 – 16, 2016 in San Marcos, TX as presented . MOTION CARRIED. *attachment(s)

2.23 APPROVED: TRAVEL REIMBURSEMENT – DCVFD FIRE MARSHAL

TRAVEL reimbursement for DCVFD Fire Marshal- Joe Robles for expenses incurred attending : Training in Life Safety, February 18, 2016 in

San Antonio, TX as presented .

ABSTAIN: Alonso Carmona MOTION CARRIED. *attachment

3. L A W E N F O R C E M E N T 3.1 APPROVED: TRAVEL REQUEST – DEPUTY, SHERIFF DEPARTMENT

MOTION: Valerie Rubalcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :

TRAVEL request/expenses for Sheriff Dept. Deputy- Richard Ramirez to attend : Law Enforcement Leadership Conference, March 6-11, 2016 in Bandera, TX as presened . MOTION CARRIED. *attachment

3.2 APPROVED: TRAVEL REQUEST – SHERIFF, SHERIFF DEPT. STAFF

TRAVEL request/expenses for Sheriff- Marion Boyd , Border Star Admin Assistant- Celina Rodriguez , Corporal- Zach Bradshaw to attend : Texas Border Sheriff Coalition, April 4-5-6, 2016 in South Padre Island, TX as presented .

Discussion:--Conference Agenda required to attach to Travel Vouchers MOTION CARRIED. *attachment(s)

3.3 JAIL STATUS

[RE:-- jail conditions “good”--- Inmate pop. 51 federal + 13 local + 2 out of county = 66]

Jail Status REPORT as presented . MOTION CARRIED.

4. GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS

4.1 APPROVED: OPEN-CLOSE BIDDING FOR DIMMIT COUNTY SKATE PARK PROJECT IN ASHERTON, TX

[RE:--County Judge opened and duly read aloud the two(2) Bids timely submitted :

1. R & J Eagle Contractors, Inc. (Eagle Pass, TX) $ 45,144.00

2. MISIANO (New Smyrna Beach, FL) $ 46,000.00 ]

Opening of, Closing of all BIDDING for construction of the Dimmit County Skate Park in Asherton, TX and designate County Auditor and Grants & Planning Director to analyze bids for best recommendation/report . MOTION CARRIED. *attachment

02 : 22 : 15 PAGE : 3 of 5

4.2 STATUS REPORT

[RE:--TDHCA Housing; county still on Reserve List ] NO MOTION PRESENTED.

AGENDA ITEM REVISITED:

MOTION: Juan Carmona SECOND: Mike Uriegas THAT THE COMMISSIONERS COURT APPROVE :

To ReVisit Agenda Item 2.13, this Agenda Meeting to-date . MOTION CARRIED.

2.13 APPROVED: PRESENTATION,PROPOSED 380 AGREEMENT WITH DIMMIT COUNTY [RE:--Commsr. Juan Carmona, for the Record : he had no prior Meeting(s) w/ any representatives for this Agenda Item ]

NO MOTION PRESENTED.

5. F I N A N C I A L

5.1 APPROVED: TRAVEL REIMBURSEMENT – 365TH DISTRICT COURT REPORTER

REIMBURSEMENT to 365 th District Court Reporter- Patricia Salinas for expenses incurred w/meals, mileage for October 1, 2015 thru February

2, 2016 as presented . MOTION CARRIED.

5.2 APPROVED: FINANCIAL REPORT – COUNTY AUDITOR

Financial REPORT for Month of January 2016 from CountyAuditor- Carlos Pereda . MOTION CARRIED. *attachment

5.3 APPROVED: COUNTY PAYROLL REPORT

County Payroll REPORT and Employee Sick-Comp-Vac Hours Report for period: 01/29/16, 02/12/16. MOTION CARRIED.

5.4 APPROVED: LIST OF CLAIMS

List of Claims as presented . MOTION CARRIED. *attachment

5.5 APPROVED: CLAIM DOCKET

GENERAL FUND docket ($135,957.80), RCDS-COUNTY CLERK docket ($1,380.00), PUBLIC SAFETY FACILITIES docket ($290.70) and CETRZ docket ($3,200.00) as presented.

ABSTAIN: Francisco G. Ponce [any/all claims for Michael A. Ponce, Martha A. Ponce ]

Alonso Carmona [any/all claims for Marina Carmona ] MOTION CARRIED. *attachment(s)

MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :

LAW LIBRARY docket ($1,771.00), UTILITIES FUND docket ($8,503.88), TZONE docket ($30,685.00). MOTION CARRIED. *attachment(s)

MOTION: Mike Uriegas SECOND: Valerie Rubalcaba THAT THE COMMISSIONRS COURT APPROVE :

GRANTS & PLANNING docket ($328.34), CO’s 14 docket ($94,295.22) . MOTION CARRIED. *attachment(s)

MOTION: Valerie Rubulcaba SECOND: Alonso Carmona THAT THE COMMISSIONERS COURT APPROVE :

INTEREST & SINKING docket ($198,273.91) as presented . MOTION CARRIED. *attachment A D D E N D U M

2. PERSONNEL & POLICY

2.24 APPROVED: NOT RESCIND – PREVIOUS ACTION CONCERNING BIDS FOR RODEO ARENA EQUIPMENT

[RE:--ref: Commissioners Court Meeting of February 8, 2016, Agenda Item 4.2---Discussion: DCYRA not pay for equipment in Bid Award—

COURT ADVISORY: the building is for public use; Clubs, Organizations, etc. provide their own equipment. A.Carmona: county stands ready to assist in future events, M.Uriegas: (county) should help w/purchase [equipment]; [I] will take responsibility in charge of equipment, J.Carmona: will consider discount and/or free rental fee for clubs, organizations, etc.; county does not keep proceeds from non-profit organization events.

FUNDING SOURCE(?): if cannot use Bond Series monies for this purchase; can only use source where monies have been budgeted; current budget does not have a Catastrophic Budget—County Auditor to make recommendation.

PUBLIC ADVISORY: county does/can keep proceeds from Professional Events—R. Talamantes: selects to keep equipment stored at Arena ]

to NOT RESCIND previous action approved in Commissioners Court Meeting of February 8, 2016, Agenda Item 4.2, concerning Bids for Rodeo

Arena Equipment as presented .

AGAINST: Francisco G. Ponce

ABSTAIN: Juan Carmona MOTION CARRIED.

2.25 APPROVED: INSTALL SPEED BUMPS IN CARRIZO HILL SUBDIVISION – ROAD & BRIDGE PCT. 4

Road & Bridge Pct. 4 to install Speed Bumps in the Carrizo Hill SUBDIVISION as presented.

Discussion:--to meet w/ engineer Dan Hejl for regulations; consider how to avoid motorists to not go around the speed bumps

MOTION CARRIED.

02 : 22 : 16 PAGE : 4 of 5

6. EXECUTIVE SESSION [ 12:34 PM ]

7. RECONVENE IN OPEN SESSION [ 12:50 PM ]

MOTION: Valerie Rubulcaba SECOND: Juan Carmona THAT THE COMMISSIONERS COURT APPROVE :

To Reject Offer of Settlement from Alvin Burns (Catarina) as presented . MOTION CARRIED.

8. A D J O U R N M E N T

To Adjourn Meeting [ 12: 51 PM ] . MOTION CARRIED. APPROVED:

______

FRANCISCO G. PONCE, COUNTY JUDGE

ATTEST: SEAL :

______

MARIO Z. GARCIA, COUNTY CLERK FEBRUARY 22, 2016 REGULAR SESSION PAGE : 5 of 5