Items for Discussion/Decision on Thursday 29/8/02

Action list Duke Trophy : August DD & DD

These items are not listed in any particular sequence. Shaded row = completed. Crossed through text + abandoned bold & bold italics = needs attention tonight. Item Status/Notes Who by? Date by 1. Make sure ice time is Event booked as well as Organiser practice time, if poss. 2. Get team closing date Event from Chief Referee Organiser

3. Create invitation to event Send notice to Chief Referee & others Event within state. Organiser

4. Invitation to event Get approval from Chief Referee Event Organiser 5. Distribute Invitation to other states 6. Entry fee Confirm $?? per team as fee to be paid to AIR Treasurer

7. Guests to be invited Suggestions needed

8. List of accommodation Offered if necessary. Other states have accommodation already booked.

9. Presentation Nominate past competitor to present?

10. Certificate of Certificate to contain name of all team participation? members (collected by ???) + team photo on photo quality paper (photo by ???,printing by ???).

11. Photo for Certificate Get to ??? on Saturday to prepare certificates.

12. Flags for each state ???

13. National anthem music? SRA has copy

14. Skating suits Distribute

15. Team names To be forwarded to Chief Referee 16. Receive list of all teams from Chief Referee 17. Create fist of races. Send to Chief Referee for approval. (based on teams submitted)

18. Notify ASDA of dates of Write to AIR Secretary with calendar racing asking to notify ASDA as appropriate 19. Request St John ambulance presence 20. Donation to St John $10.00 per hour proposed?? ambulance 21. Remind St John

22. Program Cover page Supplied by ??? Officials list

Item Status/Notes Who by? Date by 23. Lynx Operator Colin confirmed attendance. Colin requires extra person, 2 PCs (he will bring) + 2 printers & spare cartridges

24. Results paper trail Draw up plan for everyone

25. Posters for rink Advertise in area surrounding rink? advertising events

26. Photographer Ask everyone to bring their own camera.

27. Certificates for sponsors - To be laminated. Must look good. if any

28. 3 Trophies: Ladies Relay Trophy in ISSA cupboard, Duke Trophy Canterbury Ladies Relay Trophy Ask Ian Caldicutt to locate and bring Best & Fairest skater trophies to Sydney ??? Any other trophies???

29. Where will each team be Organiser to prepare rink plan for program located? 30. Where will heat box be?

31. Where will results be posted? 32. Bring kit for results Selotape, pins, scissors, etc

33. Signage at rink Change Room labels needed - use 2004 labels? 34. Assign room to ASDA for drug testing 35. Stopwatches 11 stop watches to be re-batteried and tested

36. Govt sports associations Get new icons from web sites. Confirm list logos in program is complete. 37. Advertisers for program?

38. Fund raising ??????

39. Promotions ? Request friends, relatives, etc + school mates to stay on after public session? with NO entry fee Local radio stations, Herald, Telegraph, local papers ???? 40. Registration Table person

41. Refreshments during the event?

42. Officials See separate list 43. Prepare labels for officials

44. Program copy deadline?

45. Prepare final Racing To be approved by Chief Referee Program for distribution 46. Send Race List to Lynx operator to record in Lynx program

47. Protocol 1 or 2 copies to be printed. CD copies

Date last updated: April 26, 2018 Page 2 Officials list

Item Status/Notes Who by? Date by only, one for each state. Distribute after event. 48. Lunch and Presentation location?

49. Someone to organize This could become a sub list lunch and the presentation

Officials list Potential names to be inserted - Organiser to confirm with each These officials aren’t written in any particular sequence. Send list to Chief Referee

Referees

Starters

Heat Box steward

Gate Steward

Point scorer

Scoreboard Officials

Organiser

Chief timekeeper

Finish line judge

Announcer

Timekeepers

Lap Counter Mat Stewards

Lunch supervisor **

First aid St John Ambulance

Organiser

Potential VIP List Name Address Invited? Accepted?

Date last updated: April 26, 2018 Page 3 Officials list

Name Address Invited? Accepted?

Date last updated: April 26, 2018 Page 4