Panel Specialists, Inc

Panel Specialists, Inc. Job Description

Job Title: Project Manager/Estimator Department: Casework Reports To: Healthcare Division Manager FLSA Status: Exempt-Learned Professional Prepared By: Human Resources Prepared Date: February 15, 2012 Approved Date: February 15, 2012

SUMMARY Facilitating all aspects of the Casework Process from estimating through project completion and provides support to the Wall Systems Team by developing accurate and thorough takeoff estimates. All work shall be done in a timely manner to meet the stringent time constraints that are required to handle the bid schedule by doing the following:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

 Review and analyzing the elements of the project through plan review.

 Obtain pricing from subcontractors and vendors for project bidding process.

 Prepare take-off and estimates prior to submittal of proposal.

 Upon awarding of job communicate with subcontractors and create and review shop drawings.

 Communicates and coordinates with the GC on scheduling, delivering and installation of the casework product line.

 Monitor the installation process and handle any issues that come up with the General Contractor.

 Collect, compile and distribute job closeout information as needed.

 Will represent the company in project meetings as necessary.

 Tracks projects leads via reports from Dodge, ISQFT, REED Insight, Invitations to Bid, Customer Inquiries, and other Sales Leads that may be a direct result from Sales and Marketing networking with Architects/Contractors/Customers.

 Once a new project is identified, it will be the responsibility of the estimator to track down bid documents and print out hard copies of plans, specs, details and addenda as needed.  Makes an initial assessment of the project and identifies problem areas that need additional information and or clarification. Then addresses the problem area with appropriate project Architect and/or Construction Manager with a Request for Information, so as to limit PSI’s exposure during bid process.  Highlights and counts PSI wall panel system components including panels, moldings, and related products and materials as specified. Enters takeoff into excel spreadsheet and prices out that takeoff, including, but not limited to, all panel and trim components, buyouts, installation and freight.  Identifies & communicates discrepancies & variations that may affect pricing, manufacturing, yield, installation or product performance.  Communicates and coordinates with project management, sales & marketing as necessary to assure accurate and timely estimates.  Works with Contract Administrator to facilitate any bid bond requests or sub-contractor qualifications.  Utilizes established materials pricing and coordinates with sales, project manager, installers and other project stakeholders to assure a successful & profitable outcome.  Prepares the appropriate bid form/scope letter for the project, including the correct, final base bid price, alternate prices, inclusions, exclusions, color information and other qualifications that may be necessitated by the project.  Identifies bidders on each specific project, verify if addenda have been issued to the particular project, download and post relevant addenda to the construction documents.  Once a project has been quoted its estimator’s responsibility to get bid tabulations if possible and negotiate the final scope of work with the successful bidder/contractor.  Once a purchase order or subcontract agreement has been received, it’s the estimator’s responsibility to check for the correct price and make sure all inclusions, exclusions, alternates and specific bid/construction documents are stated and recorded properly.  Solicits feedback from project management, manufacturing, sales & marketing and other stake holders during and after project completion to improve estimation process.  Does initial review of first draft of shop drawings, checking for scope of work and proper adherence to project specifications.

 Reviews returned submittal drawings for any requested changes and revises scope of work and pricing as necessary.

 Reviews and replies to all change orders requests and approvals, keeping all team members appraised of any changes.Processes further breakdown of phased installation projects as required.

 Works closely with sales, customer service, accounting, project administration and project management to gather required project information to assure project success.

 Works & communicates with all project stakeholders to assure success of project.

 Networks & builds relationships with architects, contractors & customers and assists with the development of sales leads and project opportunities.

 Other duties as assigned

EDUCATION AND/OR EXPERIENCE Bachelors Degree in the construction field and 5 years experience in construction and/or project management; or equivalent combination of education and experience.

LANGUAGE SKILLS Ability to read and interpret documents such as reports, market analysis, statistical data, and company policies is required. Must posses the ability to write analytical research reports. Must possess excellent communication skills and have the ability to speak before small or large groups effectively.

MATHEMATICAL SKILLS Ability to calculate figures and amounts such as statistical data is required.

REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving timely decisions in a fast-paced environment.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee operates in a climate-controlled facility. The noise level in the work environment is usually moderate.