Special Board Meeting s1

PublicPublic HearingHearing RegularRegular BoardBoard MeetingMeeting FebruaryFebruary 12,12, 20132013 On February 13, 2012 at 7:00 p.m. the Alvin Independent School District Board of  Changes to the 2011-12 AEIS (which includes no accountability ratings for 2012) Trustees met for a Regular Meeting at the  District/Campus Performance Central Administration Building, AISD,  District/Campus Profile  LEP Performance, District Only Alvin, Texas, with the following members  2012 TAKS Performance present:  Attendance  4 - year Completion Rate  4 - year Graduation Rate Tiffany Wennerstrom, Eddie Martinez,  Student Demographics  District Staff Information Cheryl Harris, Regan Metoyer, Mike  District Financial Information Lansford, Charles McCauley and Sue  Program Enrollment Stringer Discussion ensued regarding the graduation rate and how it is calculated. Superintendent Brent and other administrative staff were also present. President Wennerstrom asked if any person wished to address the Board regarding the ITEM #1, #2, #3 - CALL TO ORDER, AEIS report. No patrons chose to address PLEDGE, INVOCATION the Board of Trustees regarding the AEIS President Wennerstrom called the meeting report. to order stating that a quorum of Board members were present, notice was duly Following the Public Hearing the Board of posted, and the meeting was called to order Trustees entered into a Regular Session. in accordance with the Texas Open Meetings Act, Texas Government Code ITEM #5 - COMMENDATIONS/ Section 551.001. Trustee Metoyer gave the RECOGNITIONS/ Invocation and led the Pledge of Allegiance. PROCLAMATIONS Greeters VISITORS The greeters for the evening were members A complete list of registered guests is of the Alvin High School Show Choir. available in the office of the Superintendent. Student Commendations ITEM #4 - PUBLIC HEARING – 2011- Alvin ISD Rodeo Art Contest 2012 ACADEMIC EXCELLENCE Elementary INDICATOR SYSTEM REPORT Garrett Sassin – Best of Show Mr. Brent Shaw, Director of Accountability Shannon Graybill – Gold Medal and Assessment, presented the 2011-2012 AEIS report. Junior High Christine Estrada – Best of Show The District is required to publish an annual Xochitl Cerda – Gold Medal report describing the educational performance of the District and each campus High School in the District. The Board of Trustees must Yarji Lee – Best of Show also hold a public hearing for public Regina Gomez – Gold Medal discussion of the report. Alina Tonu – Gold Medal Jeanna Escobar – Special Merit The complete AEIS report for 2011-2012 Aaron Knight – Special Merit will be available to the public through the Alvin ISD web-site and TEA web-site. A 5A All State Band/Orchestra hard copy will also be available at the Alvin Alvin High School ISD Administration Building. Matthew Mondragon – 1st Chair Trumpet Morgan Tao – 2nd Chair Percussion District Testing Coordinator, Brent Shaw, Aaron Lira – 4th Chair Percussion presented the AEIS report reviewing the Wyatt Sustaita – 6th Chair Trumpet following: Page 2 Public Hearing/ Regular Board Meeting February 12, 2013

Manvel High School Zach Bagadion ITEM B – REQUEST TO CONSIDER APPROVAL OF BUDGET The Alvin High School Academic AMENDMENTS Decathlon Team recently competed in the Amendment #12 - $12,500.00 Region V meet at Pearland High School and Manvel Jr. High – Instructional Supplies qualified for the State meet. This is the first time a team from Alvin ISD has qualified Amendment #13 - $5,572,766.00 for the Academic Decathlon State meet, Director of Finance – Funds from Fund which will be held in El Paso Feb. 22-24. Balance for Elementary #15.

Team members who will compete are: ITEM C – REQUEST TO CONSIDER APPROVAL OF REDIRECTION OF Austin Weaver, Maria Sosa, Kattalin CAPITAL Carbajal, Reed Kartye,Kathleen Nelson, Manvel High School Baseball Program’s Chloe Stowell, Laura Hilinsky, Manny netting overhang and backstop are torn Castro, Blane Fitzhenry, Hyacinth Simmons beyond repair due to age, high winds and weather experienced in Manvel. The The team is coached by Christopher Greene remaining capital outlay balances will and Fred Lewis. partially cover the netting project. The remaining balance will be covered by a Proclamations MHS baseball account code.

 Career & Technical Education Month  Black History Month  National FFA Week Feb. 16-23 ITEM D – REQUEST TO CONSIDER Trustee Martinez made a motion to approve APPROVAL OF EXTERNAL all commendations and proclamations as AUDITORS FOR FINANCIAL presented. Trustee Harris seconded the REPORTING motion. Motion carried unanimously (7-0) Annually, the District is required to employ ITEM #6 – OPEN FORUM – an external audit firm. Last year, the INFORMATION ONLY District contracted with Whitley Penn. P.C. The following patrons addressed the Board Cheryl Ryan, Director of Finance, of Trustees: recommended renewing the contract for external auditing services ending June 30, Dennis J. Edwards – Allegations of capital 2013. expenditure policy violation and TEA’s investigation into these allegations Trustee Lansford made a motion to approve the External Audit Engagement Letter for Pete Vincent – Capital Expenditure 2012-2013 as presented. Trustee Harris seconded the motion. ITEM #7 – REQUEST TO CONSIDER APPROVAL OF CONSENT AGENDA Trustee Lansford asked if this item had been ITEMS A – D sent out for bids. Mr. King noted that this Trustee Lansford asked that Item D be was a renewal. Mr. Lansford suggested that pulled to be voted upon separately. All administration might want to look into going Trustees agreed. Trustee Stringer made a through the bid process for this service next motion to approve Consent Agenda Items A- year. C. Trustee McCauley seconded the motion. Motion carried unanimously (7-0). Motion carried unanimously (7-0).

ITEM A – REQUEST TO CONSIDER ITEM #8 – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES APPROVAL TO AMEND MINUTES OF DECEMBER 11, 2012 BOARD The following minutes were submitted for MEETING Board approval: During the December 11, 2012 meeting the January 14, 2013 district’s legal counsel wrote the appropriate January 15, 2013 language to be used for the January 22, 2013 recommendation. Page 3 Public Hearing/ Regular Board Meeting February 12, 2013

ITEM #11 – REQUEST TO CONSIDER The recorded minutes and action taken differ APPROVAL OF AWARD OF RFP FOR from the exact language of Agenda Item GENERAL CONTRACTOR AND #21. The minutes were revised to reflect the CONTRACT FOR CONSTRUCTION action of the Board specifying three separate OF ELEMENTARY #15 parcels of property for future campus Competitive Sealed Proposals were received facilities. from ten (10) general contractors for the construction of Elementary #15. Drymalla Trustee Harris made a motion to approve the Construction has submitted the proposal that amended minutes of the December 11, 2012 offers the best value to the District. meeting. Trustee Martinez seconded the Negotiations are presently underway with motion. Motion carried unanimously (7-0). Drymalla Construction.

Trustee Harris made a motion to approve Drymalla as the General Contractor for the ITEM #9 – REQUEST TO CONSIDER construction of Elementary #15 and approve CALLING TRUSTEE ELECTION AND the Superintendent to execute a contact not SCHEDULE ELECTION DATES to exceed $14,400,000 for general The 2013 Board of Trustee Election date is construction of Elementary #15. Trustee Saturday, May 11, 2013. Positions up for Stringer seconded the motion. Motion election are as follows: carried unanimously (7-0).

Position 4: Currently held by Tiffany ITEM #12 - REQUEST TO CONSIDER Wennerstrom EMPLOYMENT, RESIGNATIONS AND LEAVES Position 5: Currently held by Edie Martinez As presented. An order for election indicating early voting Trustee Lansford made a motion to approve locations, dates and times were presented to employments, resignations and leaves as the Board of Trustees. Judges and Clerks presented. Trustee Metoyer seconded the will be appointed by Brazoria County. motion. Senate Bill 1 does not provide for run-off Trustee Stringer asked that the actual date an elections. A simple plurality vote is the employee starts to work be noted on deciding factor. employments, resignations and leaves in the future. Trustee Stringer made a motion to approve calling for an election to be held May 11, Discussion ensued regarding employee 2013 for Trustee positions four (4) and five leaves and the timing of the dissemination of (5) and approve the election dates, time and this information. It was noted that leaves places. Trustee Metoyer seconded the are a “for information only” item and Board motion. Motion carried unanimously (7-0). approval is not required. ITEM #10 – REQUEST TO CONSIDER Motion carried unanimously (7-0). COUNTY WIDE JOINT ELECTION An inter-local agreement with Brazoria County for conducting the May Joint Election was presented to the Board of Trustees for approval. Last year was the ITEM #13 – REQUEST TO CONSIDER sixth year the County conducted the election APPROVAL OF RESOLUTION for the May General Election and this has DELEGATING AUTHORITY TO proven to be a very efficient process. ACCEPT A CONTRACT EMPLOYEE’S RESIGNATION Trustee Stringer made a motion to approve Education Code 21.105(b), .160(b), and . the Inter-Local Joint Election Agreement. 210(b) provide than an educator may resign Trustee McCauley seconded the motion. effective before the end of the school year, Motion carried unanimously (7-0). with the consent of the Board or the Board’s designee. Page 4 Public Hearing/ Regular Board Meeting February 12, 2013

Trustee Metoyer made a motion that in Trustee Lansford made a motion to adjourn addition to the delegation of authority to the the meeting. Trustee Metoyer seconded the Superintendent in DFE (LOCAL), the Board motion. The meeting was adjourned at 8:30 of Alvin ISD also delegates to the Deputy p.m. Superintendent and Assistant Superintendent(s) authority to accept a contract employee’s resignation when the resignation is effective before the end of the Attest: school year. Trustee Harris seconded the motion.

Discussion ensued regarding how adopting this resolution would differ from current practices. This will not be a change in practice – just additional specificity to the ______current policy Tiffany Wennerstrom, President

Motion carried unanimously (7-0).

ITEM #14 – VIDEO TAPING OF REGULAR BOARD MEETINGS – DISCUSSION ONLY During the January 15, 2013 Regular Board Meeting, several trustees requested information regarding the video-taping of ______Regular Board Meetings to be posted on the Charles McCauley, Secretary District web-site.

Laura Perez & John Wilds presented a video system analysis reviewing the following:

o What is involved o Infrastructure Required o Personnel Required o Cost Comparisons

They concluded their presentation with the following recommendation:

o Swagit

. Lowest overall cost . Requires no additional personnel . 100% client retention . Used by Houston ISD & Katy ISD . Available integration into U-Verse TV

ITEM #15 – SUPERINTENDENT’S REPORT Dr. Brent reviewed current District activities as well as current Legislative activity.

ITEM #16 – FUTURE AGENDA ITEMS Trustee Wennerstrom asked that the Board review and consider the resolution regarding vouchers at the March 5th regular meeting.

ITEM #17 – ADJOURNEMNT