Using the EY Print Plus Solution

Issue 2.0 – March 2014 Quick reference guide

Contact details EYHelpIT on 65555 Using the EY Print Plus Email EYHelpIT solution

Among the many exciting changes currently taking place here at EY, we are currently using the new line of Canon and HP multi-functional device printers that are being deployed as part of the EY Print Plus solution. There are a few things that you will need to do in order to get the most out of using these new devices. IMPORTANT – a temporary disruption Register your Access Card may occur if you keep your card for space The very first time that you use your access card, you will need to register it on the network access and Print Plus using a multi-functional device, such as the HP M4555 or the Canon iR 6255. access cards in a sleeve • To begin swipe your card within one inch of the card reader device. The light together when you on the card reader will blink: swipe your cards. • Touch User ID on the device control When separated, your cards will perform panel and enter your Windows login using the virtual properly. keyboard that displays. Touch Password and enter your Windows password. Touch OK (on the HP 4555) or Note: This temporary disruption does not Login & Access Functions (on a Canon) when cause any damage to finished. either card. To avoid any disruption, separate the cards when you swipe your access cards. HP M4555 display • Your card should now be ready for use. Once registered, you will need only to swipe the card over the device reader to login to the device and gain access to the Follow You Printing queue or Scan and Copy features. Using the EY Print Plus solution 3

Adding the virtual print queues The virtual print queues are available via the Self Service Portal - Add a Printer tool. • Launch the “Self Service Portal” (EY Home Page > Business Support > IT Services > Key Links).

• From within the Self Service Portal select Add a printer. • The Add a Printer tool will display the list of available queues for your site by floor, if applicable. You will need to install the AllPrinters queue for your floor at the very least in order to be able to print to ///// the new devices. • When finished, select Done and close the • Click INSTALL next to the AllPrinters queue(s) for your window floor.

Budapest office example shown above You may get a Security Warning prompt. Please click on Install.

Using Follow-You Printing 1. Swipe your access card within one inch of the card • Check the options needed and click Start. reader device.

2. Select Follow-You Printing:

3. Select the documents you would like to print by touching the check box to the left of the document name.

Please visit the Self Service Portal to generally request services, get help on any technology or find answers and solutions. To find the Self Service Portal, go to The EY Home Page > Business Support > IT Services > Key Links > Self Service Portal. Using the EY Print Plus solution 4

Then touch one of the following options: • Print to print the selected job(s), • Print & Save if you wish to print additional copies at a later time, • Delete to remove the selected jobs from the queue or • Deselect All to begin the document selection process again.

Note: The Print Plus multi-functional devices are a secure platform. It is the responsibility of the user to Sign Out before leaving a device.