Beresford City Council September 7, 2010

The Beresford City Council met in regular session in the City Library Community Room on Tuesday, September 7, 2010 at 7:30 p.m.

Members present: Mayor Jim Fedderson presiding, Wayne Akland, Dan Cotton, Troy Doeden, Tom Erickson, Teresa Kaltenbach and Gary Lambert.

Also present: Kathy Moller, Finance Officer, Jerry Zeimetz, City Administrator, Tom Frieberg, City Attorney.

Absent: None

Adopt Agenda: A motion to adopt the agenda was made by Cotton, second by Lambert, motion carried.

Minutes: Akland made the motion to approve the minutes from the meeting held on August 16, 2010 second by Erickson, motion carried. Lambert made the motion to approve the minutes from the Special Meeting held on August 30, 2010, second by Cotton, motion carried.

Dept. Head Reports: Street Light retrofit bid results: Electric Superintendent, Jay Nordquist explained to the council about the recent street lighting upgrade bids. There were seven bids received in four different ways. Jay stated that the delivery of the product is 10-12 weeks out, and that the electric department will be installing the street lights. Council member Erickson made the motion to accept the 185 Type 3 Cobrahead Style, Border States Electric bid for $61,088.65. Lambert seconded the motion; all present council members voted aye, motion carried. All bids are listed below.

185 Type 3 Alternate Alternate Alternate Bidder Bid Security Cobrahead Style 1 2 3 J. H. Larson 5% Cashier Ck None $131,350.00 $106,375.00 None 3501 S. Phillips Ave. Sioux Falls, SD 57101

Wesco Distribution 10% bond $160,765.00 $184,445.00 $109,150.00 none 2501 E. 3rd St. $76,775.00 All Green Lighting, Inc. Sioux City, IA 51101 $79,735.00 American Induction Tech.

Border States Electric 10% bond $61,088.65 $101,750.00 none none 1401 Minnesota Ave. N. Sioux Falls, SD 57104

Graybar 10% bond $65,120.00 $108,410.00 none none 2810 North First Ave. Sioux Falls, SD 57104

Burmiester 5% bond 1234 1st Ave. S. did not meet Fort Dodge, IA 50501 required bond

DSG 10% bond $177,470.50 $203,551.80 $145,310.10 none 3610 North Saint Paul Ave Sioux Falls, SD 57104 $79,853.40 $116,622.15 none none

RESCO 10% bond $166,574.00 $191,123.50 $136,493.00 none Mountain States Lighting 4100 30th Ave. S. Moorhead, MN 56560 $73,796.50 $108,317.50 $108,317.50 GE Brand

2010-11 Safety Management Program with MMUA: The contract with Minnesota Municipal Utility Association (MMUA) is due to be signed. Electric Superintendent, Jay Nordquist stated that we have worked with this safety program for over 10 years. The department consisting of Electric, Street/Water/Sewer and Telephone all attend the safety training and split the cost. Akland made the motion to have Mayor Fedderson sign the contract with MMUA. Cotton seconded the motion; all present council members voted aye, motion carried.

Jay Nordquist: Mr. Nordquist updated the council on a few items:  Mr. Olson from Olson’s Farm showed up on Tuesday September 7, 2010. He wanted an explanation of why he wasn’t granted the work at the lime pit. Mr. Nordquist stated that he tried numerous times to contact him by telephone and mail and was unsuccessful.  The landfill attendant, Tom Cotton will be taking 10 vacation days. Jim Wiese has agreed to fill in while he is on vacation.  Gravel for the gun range parking lot was recently brought in and is being worked on.

Old Business 2010 Budget Review: The first reading of Ordinance 01-2011 was read. Council discussed at length different possibilities to balance the budget. City Administrator Jerry Zeimetz stated that each department needs to look at their budget closely. Council member Lambert stated that we might need to contact an expert in this field for advice on our options. Council member Erickson mentioned that not only the 2011 budget, but also the next 5 to 10 years need to be reviewed.

New Business Gas Quotes: A gas quote was received from Total Stop for $0.02 cents per gallon off the pump price less taxes. A motion was made by Lambert to accept the bid, second by Akland, motion carried.

P/T Hire for Liquor Store: Council member Erickson made the motion to hire Gina Lawrence part time at $7.25/hr. for the Liquor Store. Kaltenbach seconded the motion; all present council members voted aye, motion carried.

Resolution to accept work for the Senior Citizens Project – CDBG grant closeout: Council member Cotton made the motion to accept resolution #2010-12, Erickson seconded the motion, all present council members voted aye, motion carried. CITY OF BERESFORD Resolution #2010-12 ACCEPTANCE OF WORK

Whereas, the City has received a Community Development Block Grant from the Governor’s Office of Economic Development, for the Senior Citizens Project; and

Whereas, the Project Engineer has reviewed the work completed by the Contractor, and has determined the work has been completed in accordance with the plans and specifications; and

Whereas, the project has been completed to the satisfaction of the City Council;

Therefore, be it resolved the City hereby accepts the work on the project as completed.

Accepted this 7th day of September, 2010. ______K. James Fedderson, Mayor ATTEST:

______Kathy Moller, Finance Officer

Discussion & Information Items Dilapidated Structures: With encouragement from the Planning & Zoning Board, letters will be sent out to individuals with dilapidated structures. Council reviewed the property that is of concern. City Administrator Zeimetz stated that this is the beginning of the process, and everything has to be documented.

Approval of Travel Requests The following travel requests were approved in a motion by Akland, second by Lambert, motion carried. SD Library Association Annual Conf., Sioux Falls, Sept. 22- 24, Norling, Geyer, Morren

Payment of Bills: A motion was made by Lambert, second by Doeden, to approve payment of the bills listed below, motion carried.

A & B Business Equipment, copier lease, $805.43; AFLAC, insurance, $1,956.96; A- OX Welding Supply, chemicals, $1,541.87; Aarons Pro Window Cleaning, service, $30.00; Advantage Telecom, internet supplies, $675.93; Akland, Wayne, mileage & meals, $430.50; Andrews, Elizabeth, refund, $23.25; Appeara, service, $942.54; Applied Software, external hard drive, $134.00; Avenet, City web hosting, $444.00; Baker & Taylor, books, $1,389.28; Ban-Koe Systems, fire alarm test, $1,080.00; Banner Association, engineering services, $2,297.20; Barrel O Fun, resale, $60.96; Batteries Plus, batteries, $185.00;

Beal Distributing, on/off sale beer, $12,054.32; Beresford Cablevision, catv service, $256.00; Beresford Fire Dept, State Fire School, 3,357.77; Beresford Municipal Telephone, service, $4,836.72; Beresford Municipal Utilities, monthly billing, $17,716.29; Beresford Schools, safety patrol, $300.00; Bertz Sports Bar & Grill, rebate, $300.00; Bethesda Nursing Home, rebate, $2,000.00; Bioverse, chemicals, $385.00; Blooms N Lattes, flowers, $45.00; Border States Electric, underground hardware, $659.29; Braunger Foods, food, $1,223.06; $1,223.06; Brookings / Swiftel, toll settlement, $5.08; Brown & Saenger, supplies, $48.08;

Bruton J A, refund, $110.97; CC Golf Company, pro-shop, $45.00; CDW Govt. internet supplies, $3,358.41; CHR Solutions, internet repair, $200.00; Chesterman Co, resale, $1,292.32; Christensen, Larry, meals, $26.00; City of Vermillion, tipping fees, $2,237.76; Concrete Materials, concrete & gravel, $7,771.42; Conseco Health Insurance, insurance, $400.70; Consortia Consulting by Telec, consulting service, $4,030.00; Cooperative Oil Company, red fuel, $1,229.90; Cotton, Daniel, mileage, $117.15; Culhane Communications, advertising, $575.00; D & D Pest Control, service, $105.00; DAD’S Auto Repair, repair, $38.10;

DGR Engineers, engineering service, $208.00; Dakota Beverage, on/off sale beer, $8,723.55; Dakota Lock & Key, re-keyed locks, $168.00; Dew, William, refund, $73.42; Ditch Witch of SD, repair, $28.75; Dynamic Business Solutions, service, $170.00; Erickson Heating & A/C, cooler repair, $181.98; Express Communications, toll settlement, $4,384.80; Farwest Line Specialties, safety equipment, $768.97; Fedderson, David, reimbursement, $339.28; Ferguson Waterworks, supplies, $526.21; Fiesta Foods, supplies, $360.43; First Savings Bank, Community Safety Center payment, $15,289.18; First Savings Bank excise tax, $1,445.58;

Gale Group, books, $51.22; Graham Tire Co, tires, $79.12; Graybar Electric, internet supplies, $482.64; Gross, Jan, refund, $46.69; Hawkins Water Treatment, pool chemicals, $1,011.80; Heavenly Accents by Faith, stitching, $28.00; Homestead Bldg Supplies, materials, $195.33; IBEW Local #426, dues, $722.00; In Stitches Custom Embroidery, clothing allowance, $316.00; Intense Graphics, donation plate, $21.20; Jacobson, Dean, meal & mileage, $169.00; Jensen Agency, insurance, $260.66; Johnson Brothers, on/off sale liquor, $8,181.76; Kansas City Life Insurance, insurance, $163.20; Lawson Products, supplies, $149.25;

Lewis Drug Stores, operating supplies, $77.37; Loren Fischer Disposal, garbage contract, $4,640.30; MACC, billing fee, $2,545.06; Menards, supplies, $200.68; Michael Todd & Co, signs, $1,578.13; MidAmerican Energy, natural gas, $266.14; Midwest Alarm Company, repair, $255.39; Midwest Tape, DVD’s, $317.83; Mr Golf Car, lease cars, $2,400.00; Muller Auto Parts, repair, $860.04; New York Life Insurance, insurance, $197.70; Office Elements, supplies, $212.98; Olson’s Hardware, supplies, $817.42; Overhead Door Co, repair, $210.20; Papa Murphy’s, resale, $73.80; PepsiAmericas, resale, $471.87; Pitney Bowes, postage, $3,018.99;

Queen City Wholesale, resale, $1,271.99; Quill Corporation, supplies, $112.48; Qwest, special circuit E-911, $295.92; Ramkota Inn, lodging, $70.00; Resco, poles, $1,021.44; Republic National Distribution, on/off sale liquor, $8,049.43; Rushmore Plaza Holiday Inn, lodging, $356.00; Safety Kleen, supplies, $157.81; Savey Lawn Service, property clean-up, $50.00; SD Dept of Health, lab fees, $406.00; SD Dept of Revenue, excise tax, $387.74; SD Library Association, annual conference registration, $400.00; SD Lottery, license renewal, $100.00; SD Supplemental Retirement Plan, retirement, $580.00; Secretary of State, notary renewal, $30.00;

Simplot Soilbuilders, chemicals, $63.60; Siouxland Propane, fuel, $117.24; Southeastern Electric Coop, electricity, $1,074.23; Spaans, Daniel, refund, $23.25; Tessman Seed Company, supplies, $322.00; United Parcel Service, shipping fees, $120.24; Verizon Wireless, cell phones, $631.66; Walt’s Homestyle Food, resale, $25.00; Wells Fargo Remittance Center, credit card payment, $1,132.21; Wesco, underground hardware, $1,778.95; Whalen Law Office, garnishment, $334.96; Zeimetz, Jerry, car allowance, $300.00; Zep Manufacturing, supplies, $110.74; Zoss, Esther, reimbursement, $54.23.

Executive Session: A motion was made by Erickson, second by Akland to go into executive session to discuss personnel, contractual and pending legal issues at 9:35 p.m. Motion carried.

The Council reconvened to regular session at 9:49 p.m. No action taken.

August 2010 Payroll Total: Finance $4,772.80; Gov’t Bldg. $171.44; Police $16,004.11; Dispatch $12,241.78; Street $6,580.64; Parks $5,405.93; Liquor $6,358.62; Water $6,969.38; Electric $19,483.31; Sewer $4,608.50; Telephone $25,071.14; Rubble/Recycling $1,502.50; Library $6,126.28; Bldg. Inspector $120.00; Swimming Pool $9,227.74; City Administrator $5,915.20; Golf Course $5,294.53; Clubhouse $8,066.02; Event Center $325.68.

Adjournment: As there was no further business, the meeting adjourned at 9:50 p.m. on a motion by Doeden, second by Erickson, motion carried.

______Kathy Moller, Finance Officer Recorded by Elaine Johnson