Regular Meeting Minutes November 13, 2013

CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS MEETING 2910 East Fifth Street Austin, TX 78702

~ MINUTES ~ Executive Assistant/Board Liaison Gina Estrada 512-389-7458

Wednesday, November 13, 2013 12:04 PM Meeting Called To Order 12:00 PM 2:56 PM Meeting Adjourned

I. Pledge of Allegiance

II. Public Comment: Marty McKellips, American Red Cross, thanked Capital Metro for helping with the disaster relief efforts of the flood on October 30th and 31st. It would have been impossible to help so many individuals without Capital Metro on the scene. Capital Metro has helped individuals get to their jobs and to the shelters. Ms. McKellips said that she stepped on the bus to thank the bus driver, but we want you to know that we appreciate you so much. Again, thank you.

Claudia Kramer-Santamaria, Supervisor, Austin Independent School District, thanked Capital Metro for helping over 300 children of the Dove Springs Neighbor during the flood of October 30th and 31st. Ms. Santamaria noted that she called James Bush, Operations and Gerardo Castillo, Chief of Staff concerning the need of buses to transport parents and within 30 minutes buses were available to the schools. We appreciate the long hours that staff has put in to help the community.

Sandy SeeKamp, citizen, is disappointed with the lack of service given to individuals in electrical wheel chairs. MetroAccess will not accept all individuals in electrical wheels; we are forced to ride the fixed routes, unless there are no sidewalks or bad weather conditions. Frank Fernandez, Board Member questioned whether the individual had gone through the appeal process. John Langmore, Vice Chair requested that staff follow- up on this to be sure that this individual has had a due process.

III. Advisory Committee Updates: 1. Update on the Access Advisory Committee (AAC). Martin Kareithi, Accessible Transportation Specialist II, gave the update for the Access Advisory Committee (AAC). The AAC met on November 6, 2013 at 5:30 P.M at the new Transit Store location. Staff introduced the committee to the new manager of the transit store and gave the committee a tour of the new facility.

IV. Executive Session of Chapter 551 of the Texas Government Code: Section 551.072 for real property issues - Real Estate - Downtown Rail Property. Section 551.074 for personnel matters - President/CEO Employment Agreement.

Board of Directors Page 1 Printed 12/5/2013 Regular Meeting Minutes November 13, 2013 V. Board Committee Updates: 1. Operations, Planning and Safety Committee Chris Riley, Chair of Operations, Planning and Safety Committee gave the updates. There were four action items which were approved and moved to the consent agenda today which are the following;

 ILA with the Capital Area Regional Transit Coordination Committee (RTCC) to pay Capital Metro for work on RTCC website and assistance with marketing  Resolution for President/CEO to finalize and execute an ILA with CARTS to provide service in and around the City of Kyle using federal 5307 money and matching funds from Kyle  Resolution for President/CEO to finalize and execute and ILA with the City of Kyle to provide service  Resolution for President/CEO to finalize and execute a contract with New Flyer America for 40 ft. buses

Additionally, there were five discussion items which included;  Bus Stop Accessibility report  MetroRapid monthly report  MetroAirport outreach to hotels and ABIA  Possible changes to monthly performance Measures  Operations Report 2. Finance, Audit and Administration Committee; and Frank Fernandez, Chair, Finance, Audit and Administration Committee presented a synopsis to the board. The following three action items were discussed and placed on the consent agenda today;  Resolution for President/CEO to finalize and execute an amendment to the existing ILA with the City of Austin for Project Connect Regional Transit Plan education and promotion  Resolution approving Capital Metro's 2014 Investment Policy  Resolution appointing Donna Simmons as a member of the Investment Committee

Additionally, there was a discussion item on the changed to the RideShare program fare structure. 3. CAMPO update David Siebold, member of CAMPO stated that the CAMPO meeting was scheduled for later in the month, therefore there was no update.

VI. Reports: 1. Planning and Ridership Report Todd Hemingson, Vice President, Planning & Development presented the monthly report. Vice Chair Langmore asked a question on when will all four MetroRail vehicles we have in service essentially reach capacity? We keep seeing ridership increases -- will there be a point where further increases will just not be possible given the level of service that

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we have out? Todd answered that the Vice Chair is correct without the additional service we will max out. The TIGER updates will be given in January and they will begin to address capacity issues. Board Member Riley wanted data on passbys for MetroBus -- bicycle and wheelchairs. Todd stated that we are still complying data and as soon as we are comfortable with its accuracy we will begin including the data as part of the monthly reports. Board Member Siebold, asked about the enrollment of Austin Community College -- is it continuing to decline? Staff will get back to the board on that data. Vice Chair Langmore complimented staff for staying within budget and doing a great job even in a economic downfall. Vice Chair Langmore brought up the "extra" money we have been putting into the reserves to get to our goal ahead of schedule. When we reach that goal we should begin looking at what else we might do with that money, including adding updates to bus stops. Todd noted that staff was preparing a wish list. Board Member Fernandez mentioned that the wish list is a great idea; also adding the cost to the project on the wish list would be helpful. Board Member Riley suggested looking at improvements to our bus stops; amenities and on time arrival to keep pace with other cities.

2. Operations Report Dottie Watkins, Vice President, Bus and Paratransit Services presented the Operations Report. Vice Chair Langmore, noted that the Veolia complaints are at an unacceptable level, even given that we are about to go through a transition. Dottie assured the Board that staff is working with Veolia management to ensure that complaints are reduced. Board Member Fernandez wanted to know the expiration of the Veolia contract. Dottie replied that the contract expires at the end of the fiscal year.

3. CFO Report Donna Simmons, Vice President, Administration, RMCO and Interim Chief Financial Officer gave the Finance Report.

4. President's Report Linda Watson, President/CEO gave the President's Report. President Watson shared the following;  Capital Metro efforts to assist with recent flooding  Mayor's Fitness Council Gold recognition for the Wellness Center  Finance Department recognitions for the Comprehensive Annual Financial Report and our transparency efforts  MetroRapid media ride  Eagle Scout Jordan Cartwright, who restored a Galveston rail caboose damaged in Hurricane Irene

Board of Directors Page 3 Printed 12/5/2013 Regular Meeting Minutes November 13, 2013 VII. Consent Items 1. Approval of the board minutes for October 25, 2013 board worksession and October 28, 2013 board meeting. 2. Approval of an interlocal agreement with the Capital Area Metropolitan Planning Organization for reimbursement in an amount not to exceed $22,622 for work performed in support of the 2014 Capital Area Regional Transit Coordination Committee (RTCC) Work Plan. 3. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an amendment of the Interlocal Agreement with the City of Austin for the Project Connect Regional Transit Plan, to add up to an additional $350,000 in Capital Metro funding for an education strategy to inform the public of the plan, to be matched by an equal amount from the City of Austin for a total of $700,000 in additional funds. 4. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Interlocal Agreement with the Capital Area Rural Transportation System (CARTS) for the provision of transit service in the Kyle area for an amount not to exceed $108,000 of which $54,000 would be provided by the City of Kyle and $54,000 in FTA 5307 funds in the 2014 fiscal year. 5. Approval of a resolution authorizing the President/CEO, or her designee, to finalize and execute an Interlocal Agreement with the City of Kyle for transit services in an amount not to exceed $54,000 in FTA Section 5307 funding, to be matched by $54,000 in funds from the City of Kyle for the period of fiscal year 2014. 6. Approval of a resolution approving Capital Metro's Investment Policy for 2014. Needs Board Approval

7. Approval of a resolution appointing Donna Simmons as a member of the Investment Committee.

VIII. Action Items: 1. Approval of a resolution appointing a representative to serve on the Board of Directors of the Lone Star Rail District. The board voted to appoint Board Member Norm Chafetz to the Lone Star Rail District.

RESULT: ADOPTED [UNANIMOUS] MOVER: David Siebold, Board Member SECONDER: Frank Fernandez, Secretary AYES: Silas, Langmore, Fernandez, Siebold, Riley ABSENT: Norm Chafetz, Ann Stafford, Mike Martinez

2. Approval of a resolution approving changes to the Capital Metro Fare Structure for MetroRideshare services for FY2014 and FY2015.

The board decided to postpone making a decision on this item until additional outreach has been communicated to our current customer base. There is a need to educate our customers on the proposed changes. Board Member Riley thanked Dottie and her staff for listening to the customer needs, and we will take this item up at a later date.

IX. Presentations: 1. Central Corridor Project Update Kyle Keahey, Urban Rail Consultant, presented the Central Corridor Project Update. The following items were presented and discussed;  Work Plan and Schedule  Public Involvement Update  Sub-Corridor Evaluation  Next Steps The next steps included; o Finalize evaluation o Analyze, compare, check sensitivity o Prepare recommendation o Begin priority sub-corridor selection

2. Customer Satisfaction Survey This item was postponed to a later date.

3. Capital Metro Rebranding This item was postponed to a later date.

X. Adjournment

ADA Compliance Reasonable modifications and equal access to communications are provided upon request. Please call (512)389-7458 or email [email protected] if you need more information.

BOARD OF DIRECTORS: Mayor Pro Tem Mike Martinez, chairperson; John Langmore, vice chair; Frank Fernandez, board secretary; Council Member Chris Riley; Council Member David Siebold; Beverly S. Silas; Ann M. Stafford and Norm Chafetz. Board Liaison: Gina Estrada (512)389-7458, email [email protected] if you need more information. The Board of Directors may go into closed session under the Texas Open Meetings Act. In accordance with Texas Government Code, Section 551.071, consultation with attorney for any legal issues, under Section 551.072 for real property issues; under Section 551.074 for personnel matters, or under Section 551.076, for deliberation regarding the deployment or implementation of security personnel or devices; arising regarding any item listed on this agenda.

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Gloria E. Barnes Date Support Specialist II Legal/Board

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