QUOTE 38-03 Diplomas

QUOTE 38-03 Diplomas SANTA ROSA COUNTY SCHOOL BOARD PURCHASING DEPARTMENT 6544 FIREHOUSE ROAD, MILTON, FL 32570 PHONE (850) 983-5130 FAX (850) 983-5133

REQUEST FOR QUOTATION INQUIRY ONLY - NOT AN ORDER

COMPANY: ______

ADDRESS: ______Street City, State, Zip

PHONE & FAX: ______

SIGNATURE & PRINT NAME/TITLE: ______

WEBSITE & EMAIL ADDRESS: ______

DO YOU ACCEPT VISA: ______

DELIVERY TIME IN DAYS: ______

PAYMENT TERMS: ______

PRICES FIRM FOR ______DAYS.

Please refer to page 2 & 3 of this quote for specifications. **Price to include shipping to various locations in Santa Rosa County.

DESCRIPTION TOTAL PRICE Diploma & Standard Cover $ Diploma & Padded Cover $ Diploma Only $ Standard Cover Only $ Padded Cover Only $ Imprinting Student Name on Cover $ White Envelope for Diploma In Cover $

What type of printing process will you employee in the production of the diplomas?

______

Have you mailed an exact sample of the diploma and cover that you propose? Yes ____ No ____ (Note: Failure to mail samples will result in your quote being rejected.)

List Deviation from Specifications (if any):______

______

Quotes & samples must be received no later than Wednesday, January 7, 2004; 3:30pm CST Quotes received by fax at above listed number preferred. ****Samples must be mailed to the above address. Note: To receive a copy of the tabulation, send a stamped, self addressed envelope with the samples being mailed. QUOTED BY Cindy Lambeth

1 *** QUOTE SPECIFICATIONS ***

1. The entire diploma, with the exception of the graduate’s name, date of graduation, and seals, shall be thermography or an approved equal.

2. The stock shall be diploma parchment 6 inches high by 8 inches wide.

3. The heading is to be curbed and shaded Old English, reading the name of the individual school. Santa Rosa County School Board is to be included in the body wording of the diploma.

4. The seal State of Florida is to be steel die engraved and placed directly below the heading in a gold color. The seal of the Southern Association of Colleges and Schools (SAC) is to be steel die engraved on all diplomas in a gold and black color.

5. The graduate’s name is to be imprinted in 24 points or appropriate size engrossing.

6. The body of the diploma is to be in Old English text with the exception of the word “Diploma or Certificate of Completion” which is to be shaded in Old English to match the heading.

7. The diploma is to carry three signature lines and facsimile signatures are to be printed on each diploma. There is to be no additional charge for facsimile signatures or change of signatures as officials and principals change.

8. The cover size, closed outside measurement, will be 6” X 8”.

9. Cover material to be auratex, morocco, or smooth limitation leather, unpadded, Davey Board, top fold and square corners. Schools are to select color for their individual school.

10. Cover to have double-line border.

11. School name and location to be stamped in gold color on front of cover.

12. Cover liner to be silk moiré or satin and paper, schools to select color for their individual school.

13. Diploma cover to have four corner ribbons, schools to select color for their individual school.

14. The hinge of the cover shall be of the same material as the cover, firmly glued to eliminate wrinkling on the fold.

15. The estimated enrollment of seniors for the 2003/2004 school term is as follows: Central High School 47 Milton High School 401 Gulf Breeze High School 341 Pace High School 477 Jay High School 64 Santa Rosa Adult School 20 Navarre High School 351

16. The vendor is to receive the orders from the schools no later than March 1, 2004. Diplomas are to be received by the schools no later than May 2, 2004.

17. The successful vendor will coordinate all work directly with the individual schools and all items will be shipped directly to the school and not to the central offices.

2 18. Each vendor must submit an exact sample of the diploma and cover that they propose. Failure to provide samples will result in quote being rejected. Samples will be returned to the successful vendor upon request.

19. The term of this contract is to be for a one year period.

20. Quotes are requested on the diploma and cover (standard and padded) as a package and also separately, in addition you are requested to quote on white envelopes for both the diploma and the cover, and the students name printed in gold on the cover in addition to the School name. The individual schools will be free to choose from any or all of these items.

21. In compliance with State of Florida statutes and regulations, diplomas will be presented in three different formats as follows: Standard Diploma, Exceptional Student Diploma, Special Certificate of Completion. Wording of these Diplomas will be provided to the successful vendor. The price for each of these classifications of Diplomas will be the same. Quotes offering these different classifications at a differing cost will not be considered.

Please note: If you have any questions about this quote please contact Cindy Lambeth at (850) 983-5130.