Request for Certification and Release of Funds Form s4

Initiation/Planning/Implementation Request for Certification and Release of Funds Form

ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE

PROJECT GOVERNANCE

PROJECT NAME Guadalupe County/Santa Rosa E-911 Upgrade

DATE 03/26/14

LEAD AGENCY DFA

OTHER AGENCIES None Wayne Sowell EXECUTIVE SPONSOR

AGENCY HEAD Tom Clifford

AGENCY CIO/IT LEAD Lee Malmo

PROJECT MANAGER Gerald Keene

PROJECT ABSTRACT (PROVIDE A BRIEF DESCRIPTION AND PURPOSE FOR THIS PROJECT) Upgrade the current Guadalupe County/Santa Rosa E-911 Public Safety Answering Point (PSAP) call-taking equipment. This includes replacing the aging E-911 equipment with new hardware, software, and training.

The New Mexico Enhanced 911 Act was signed into law in 1989, and amended in 1990, 1992, 1993, 2001 and 2005. The Act provides a mechanism for municipalities, counties and Native American Tribes and Pueblos to purchase 911 equipment, to provide training, and to pay for network and database costs necessary to operate E- 911 systems in their jurisdictions. The Local Government Division E-911 staff and PSAPs, along with the Department of Information Technology (DoIT), set criteria for E-911 equipment, network, and related services through a competitive bid process. Start Date 03/11/14 Planned End Date 05/19/14 Amount Requested this Certification $313,824.65 Amount Previously Certified $0 Remaining Appropriation not Certified $0 Total Appropriated Amount $313,824.65

CERTIFICATION HISTORY (INCLUDE ANY PREVIOUS PROJECT OR PHASE CERTIFICATIONS)

Date Amount Funding Source(s) (use specific citations to laws, grants, etc.) 2/26/2014 (this re- $313,824.65 Enhanced 911 Funds This is a controlled document, refer to the document control index for the latest revision Revision: 9/1/10 Page 1

quest)

APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS) Fiscal Year Amount Funding Source and Appropriation language FY14 $313,824.65 Enhanced 911 Funds

MAJOR DELIVERABLE SCHEDULE AND PERFORMANCE MEASURES Major Project Deliverable and Performance Budget Due Date Project Phase Measure Project Preparation & Planning $50,000 3/11/14 Phase 1 Equipment installation and functional testing $100,000 5/12/14 Phase 2 Acceptance testing and training $100,000 5/14/14 Phase 3 Project Closing $63,824.65 5/19/14 Phase 4

BUDGET Comments: Enhanced 911 Funds (a surcharge in the amount of $0.51 billed to each subscriber access line by a telecommunications company, and each active number for a commercial mobile radio service subscriber who has a billing address that is in New Mexico.) The State E-911 fund pays for only a minor part of the cost to operate a PSAP. Local governments make up the This is a controlled document, refer to the document control index for the latest revision Revision: 9/1/10 Page 2

difference with funds from other revenue sources.

Description FY14 FY15 FY16 FY17 FY18 FY19&After

Staff - Int er nal Consulting Services IV&V HW/SW $250,000.00

Testing & $63,824.65 Training $313,824.6 TOTAL 5

IT SYSTEM ANALYSIS (ON THIS DOCUMENT, OR AS AN ATTACHMENT, PROVIDE A SUMMARY DESCRIPTION OF THE TECHNICAL ARCHITECTURE) The in-bound network and the out-bound network today do not ride the same network facilities. The strength of today’s independent in-bound and out-bound network design is that a network failure does not bring down the entire PSAP. If a PSAP loses communications with either side, they can still do their job through work-a-rounds such as hand held radios or cell phones. If both in-bound and out- bound networks are down, a PSAP can no longer function. The planned Next Generation network supports the in-bound network only. Ensure Technical Architectural Review Committee (TARC) approval.

INTEROPERABILITY (DESCRIBE IF/HOW THIS PROJECT INTERFACES WITH EXISTING SYSTEMS/APPLICATIONS) NA

INDEPENDENT VERIFICATION & VALIDATION (INCLUDE SUMMARY OF THE LATEST IV & V REPORT) An IV&V vendor will be selected based on their knowledge of public safety and state of the art E- 911 systems.

This is a controlled document, refer to the document control index for the latest revision Revision: 9/1/10 Page 3

SIGNIFICANT RISKS AND MITIGATION STRATEGY

RISK 1: SITE READINESS ISSUES MITIGATION 1: AGENCIES ARE REQUIRED TO CERTIFY SITE READINESS.

RISK 2: SYSTEM FAILURE BEFORE PROJECT COMPLETION MITIGATION 2: UPGRADE SYSTEMS ON A FIVE YEAR REPLACEMENT CYCLE, IF FUNDING ALLOWS

TRANSITION TO OPERATIONS: (DESCRIBE AGENCY PLAN TO MIGRATE PROJECT SOLUTION TO PRODUCTION. INCLUDE AGENCY PLANS TO FUND AND MAINTAIN THIS PROJECT AFTER DEPLOYMENT. ) Install new equipment in a seamless transition from the existing equipment, maintaining continuous operation of the PSAP. The State E-911 fund pays for only a minor part of the cost to operate a PSAP. Local governments make up the difference with funds from other revenue sources.

This is a controlled document, refer to the document control index for the latest revision Revision: 9/1/10 Page 4