<p>Initiation/Planning/Implementation Request for Certification and Release of Funds Form</p><p>ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE</p><p>PROJECT GOVERNANCE</p><p>PROJECT NAME Guadalupe County/Santa Rosa E-911 Upgrade</p><p>DATE 03/26/14</p><p>LEAD AGENCY DFA</p><p>OTHER AGENCIES None Wayne Sowell EXECUTIVE SPONSOR</p><p>AGENCY HEAD Tom Clifford</p><p>AGENCY CIO/IT LEAD Lee Malmo</p><p>PROJECT MANAGER Gerald Keene</p><p>PROJECT ABSTRACT (PROVIDE A BRIEF DESCRIPTION AND PURPOSE FOR THIS PROJECT) Upgrade the current Guadalupe County/Santa Rosa E-911 Public Safety Answering Point (PSAP) call-taking equipment. This includes replacing the aging E-911 equipment with new hardware, software, and training.</p><p>The New Mexico Enhanced 911 Act was signed into law in 1989, and amended in 1990, 1992, 1993, 2001 and 2005. The Act provides a mechanism for municipalities, counties and Native American Tribes and Pueblos to purchase 911 equipment, to provide training, and to pay for network and database costs necessary to operate E- 911 systems in their jurisdictions. The Local Government Division E-911 staff and PSAPs, along with the Department of Information Technology (DoIT), set criteria for E-911 equipment, network, and related services through a competitive bid process. Start Date 03/11/14 Planned End Date 05/19/14 Amount Requested this Certification $313,824.65 Amount Previously Certified $0 Remaining Appropriation not Certified $0 Total Appropriated Amount $313,824.65</p><p>CERTIFICATION HISTORY (INCLUDE ANY PREVIOUS PROJECT OR PHASE CERTIFICATIONS)</p><p>Date Amount Funding Source(s) (use specific citations to laws, grants, etc.) 2/26/2014 (this re- $313,824.65 Enhanced 911 Funds This is a controlled document, refer to the document control index for the latest revision Revision: 9/1/10 Page 1</p><p>Initiation/Planning/Implementation Request for Certification and Release of Funds Form</p><p>ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE</p><p> quest)</p><p>APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS) Fiscal Year Amount Funding Source and Appropriation language FY14 $313,824.65 Enhanced 911 Funds </p><p>MAJOR DELIVERABLE SCHEDULE AND PERFORMANCE MEASURES Major Project Deliverable and Performance Budget Due Date Project Phase Measure Project Preparation & Planning $50,000 3/11/14 Phase 1 Equipment installation and functional testing $100,000 5/12/14 Phase 2 Acceptance testing and training $100,000 5/14/14 Phase 3 Project Closing $63,824.65 5/19/14 Phase 4</p><p>BUDGET Comments: Enhanced 911 Funds (a surcharge in the amount of $0.51 billed to each subscriber access line by a telecommunications company, and each active number for a commercial mobile radio service subscriber who has a billing address that is in New Mexico.) The State E-911 fund pays for only a minor part of the cost to operate a PSAP. Local governments make up the This is a controlled document, refer to the document control index for the latest revision Revision: 9/1/10 Page 2</p><p>Initiation/Planning/Implementation Request for Certification and Release of Funds Form</p><p>ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE</p><p> difference with funds from other revenue sources.</p><p>Description FY14 FY15 FY16 FY17 FY18 FY19&After</p><p>Staff - Int er nal Consulting Services IV&V HW/SW $250,000.00</p><p>Testing & $63,824.65 Training $313,824.6 TOTAL 5</p><p>IT SYSTEM ANALYSIS (ON THIS DOCUMENT, OR AS AN ATTACHMENT, PROVIDE A SUMMARY DESCRIPTION OF THE TECHNICAL ARCHITECTURE) The in-bound network and the out-bound network today do not ride the same network facilities. The strength of today’s independent in-bound and out-bound network design is that a network failure does not bring down the entire PSAP. If a PSAP loses communications with either side, they can still do their job through work-a-rounds such as hand held radios or cell phones. If both in-bound and out- bound networks are down, a PSAP can no longer function. The planned Next Generation network supports the in-bound network only. Ensure Technical Architectural Review Committee (TARC) approval.</p><p>INTEROPERABILITY (DESCRIBE IF/HOW THIS PROJECT INTERFACES WITH EXISTING SYSTEMS/APPLICATIONS) NA</p><p>INDEPENDENT VERIFICATION & VALIDATION (INCLUDE SUMMARY OF THE LATEST IV & V REPORT) An IV&V vendor will be selected based on their knowledge of public safety and state of the art E- 911 systems. </p><p>This is a controlled document, refer to the document control index for the latest revision Revision: 9/1/10 Page 3</p><p>Initiation/Planning/Implementation Request for Certification and Release of Funds Form</p><p>ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE</p><p>SIGNIFICANT RISKS AND MITIGATION STRATEGY</p><p>RISK 1: SITE READINESS ISSUES MITIGATION 1: AGENCIES ARE REQUIRED TO CERTIFY SITE READINESS.</p><p>RISK 2: SYSTEM FAILURE BEFORE PROJECT COMPLETION MITIGATION 2: UPGRADE SYSTEMS ON A FIVE YEAR REPLACEMENT CYCLE, IF FUNDING ALLOWS</p><p>TRANSITION TO OPERATIONS: (DESCRIBE AGENCY PLAN TO MIGRATE PROJECT SOLUTION TO PRODUCTION. INCLUDE AGENCY PLANS TO FUND AND MAINTAIN THIS PROJECT AFTER DEPLOYMENT. ) Install new equipment in a seamless transition from the existing equipment, maintaining continuous operation of the PSAP. The State E-911 fund pays for only a minor part of the cost to operate a PSAP. Local governments make up the difference with funds from other revenue sources.</p><p>This is a controlled document, refer to the document control index for the latest revision Revision: 9/1/10 Page 4</p>