Wellington Primary Care Partnership

26 September 2011 Business Meeting 10:30am – 1:00 pm LECTURE HALL Agenda Central Gippsland Health Service

Facilitator: Steve Elvy, Yarram and District Health Service Minutes: Tara Smark

Attendees: Jo Cockwill WPCP Executive Officer Barb Radley WPCP Health Promotion Coordinator Tara Smark Health Promotion Officer, WPCP Diane Wilkinson Gippsland Women’s Health Service Dawn Martin GippSport Ruth Churchill Central Gippsland Health Service (CGHS) Kate Bagnato EGPHA Clare Heath Schools Focussed Youth Network (for session 2 & 3) Rowena Lam DH Naomi Licciardello Dept Education & Early Childhood Development ( 2&3) Julie Fitt Uniting Care Gippsland (2& 3) Janet Minos Early Childhood Development Coordinator (session 3) Ruth Churchill CGHS Ruby Callahan East Gippsland Primary Health Alliance ( 1 & 2) Karen McLennan WSC Vickie Mavros Sale Combined Kindergartens (Session 3) Mel Lowery Uniting Care Gippsland ( session 3)

Apologies Anne- Maree Kaser LCHS Kelly Day CDM Officer, WPCP Ann Hamden Community Mental Health, LRH Anoop Chauhan EGPHA Kim McAlister Uniting Care Gippsland Sue Gray CGHS Leanne Wishart Rural Access Di Fisher Uniting Care Gippsland Rebecca Mazengarb Ramahyuck

Agenda Please Note: Lunch will be provided during Session 3

SESSION 1 – Service Coordination/Chronic Disease Management 10.30 am - 11.10 am 1: WELCOME TO ATTENDEES Steve All members of the Wellington Primary Care Partnership

2: APOLOGIES Steve As above 3: CONFIRMATION OF MINUTES Resolution that the minutes of meeting held on 25 July 2011 having previously Steve been circulated be ratified and confirmed. Moved: Kate Bagnato Seconded: Rowena Lam

Wellington Primary Care Partnership Page 1 of 6 26 September 2011 4: CORRESPONDENCE National Reform Agenda - updates Jo Will find out by beginning of October if second round application has been successful. Special Interest Group has joined with Division’s group to form committees to oversee formation, transition and full governance phases of Medicare Local Strategy (Refer to attached document for actions to be undertaken in each phase). The Divisions’ funding will cease in June but this will probably be extended to ease the transition period. Prue Stone EGPCP EO is PCP representative on Special Interest Group.

GML Transition Document August 2011.docx Revised Plans Changes suggested by Rachel Dooley and Debbie Mitchell have been accepted and IHP Plan amended and will be endorsed by members of the IHP Network.

Consumer Leadership Course was successfully delivered over three weeks between August and September. The course had 16 participants, seven of whom were consumers. It was very successful – everyone completed the three sessions over three weeks. A Certificate IV course to encourage collaboration between health professionals and consumers is being run in Melbourne in October. Facilitators will travel to Sale if at least 10 participants register locally. Agencies will gauge interest and contact Jo.

5: INTEGRATED CHRONIC DISEASE MANAGEMENT 5.1 CDM Network Operation plan updated on website. Jo Next network meeting is currently being organised and will have PD time included. Kelly is currently updating the Human Services Directory and is supporting agencies to complete the survey which is due 30 October. PCP is willing to help with data collection and entry. DH is encouraging organisations to do department-based surveys. 5.2 CDM Project Officer report– Web link to CDM/SC Operational Plan – progress report. http://www.wellingtonpcp.com.au/strategic-plan 5.5 Reporting requirements Four case studies, S2S figures, Financial Statement and IHP Report have been submitted and have been endorsed 5.6 Any agency reports tabled – EliCD, Self Management etc. - none

Wellington Primary Care Partnership Page 2 of 6 26 September 2011 6: SERVICE COORDINATION All 6.1 Regional Group Reports available – Comments/feedback welcome Statewide service coordination group have updated Service Coordination manual and this will be available shortly. Updated SCTT Tool Review completed and will be available soon. If agencies wish to be part of the pilot of the new SCTT Tools they can complete an EOI. Kate Bagnato updated meeting on experiencing difficulty in getting GPs to start using S2S. 6.2 E Care Planning Project currently piloting live, 20 clients are now going through system, this will be reviewed shortly. South Gippsland and Baw Baw preparing to adopt program. Jo will invite Vivienne to November meeting to discuss Service Coordination process and update progress of project. Closing the Health Gap project has a small budget to adopt Service Coordination to map service usage by indigenous clients in Gippsland. Proposal will be presented to Ramahyuck board next month.

SESSION 2 – Business and Partnership 11.10 – 12.00 7. Executive Report All 7.1 Financial arrangements and discussion re surplus WPCP Finance Report – August Budget attached to email. Budget Details at 31 August 2011 Budgeted Actual Total carried forward incl AAN & Elder Abuse Prev. $304,865 $304,865 DHS Grants for 2011-2012 $309,320 $51,553 DoJ Grant $10,314 $0 Elder Abuse Prevention 2011-12 $31,818 $31,818 Income for 2011-2012 $656,317 $388,237 Expenses for 2011 -2012 $582,979 $41,140 Balance 73,338 $347,097

PCPs are receiving funding monthly instead of upfront. Some of the surplus will be taken up by additional 0.9 position of new Project Officer role. Funding is no longer allocated to certain areas and can be spent according to PCP agency needs. End of Year certification has been signed by Di and Steve and will be submitted to DoH this week.

Wellington Primary Care Partnership Page 3 of 6 26 September 2011 7.2 Executive Business - Staffing Introduced Barb new Health Promotion Coordinator and Tara Project Jo Officer who will now add an additional 0.9 capacity to PCP. 7.3 Executive report In principle agreement has been minuted for $500 for conference attendance for member agencies. Jo will put a policy together to streamline the process; money Steve will also be available to bring trainers to region. The 2012-2013 Health Promotion Catchment Plan will be closely aligned with WSC plans. PCPs promised recurrent funding until 2015. Take a Break funding has been cut by federal and state governments. Ten child care agencies in the region will close due to cuts. GWHS has written letter focused on health and wellbeing effects of government funding cuts to services. Agreed cuts will affect all agency staff and clients membership. Meeting agreed PCP should write a letter, listing member agencies and present to Exec to All approve. Next meeting moved forward to 21 November as Jo will be away. Steve relocating to Mackay and November business meeting will be his last PCP meeting. Di advised she will be leaving GWHS at end of December. Jo will ask for nominations for a new Chairperson shortly.

8: PARTNERSHIP DEVELOPMENT 8.1 Partnership update. Tara and Barb have been visiting Wellington Neighbourhood Houses to encourage partnership building. Partnership reforms will change with the transition to Medicare Locals, in order to avoid duplication.

The Deadly in Gippsland Conference will be held on 17th and 18th November to promote Indigenous culture in the region. Places are limited to 150; aiming for half attendees to be indigenous.

12.00: Lunch

SESSION 3 – INTEGRATED HEALTH PROMOTION 12.00 pm – 1.00pm

9. IHP BUSINESS ARISING 9.1 Health Promotion Network Report – report tabled. Jo Comments/feedback welcome Last meeting held in August MSC training has been rescheduled for 24-25 October. 9.2 Elder Abuse Prevention Report All workshops and world cafes have been run. Linda McCrorey is now working on policy development and referral pathways for Elder Abuse clients.

Wellington Primary Care Partnership Page 4 of 6 26 September 2011 10. EARLY YEARS PARTNERSHIP 10.1 New Coordinator – welcome Julie Fitt welcomed everyone to Early Years Partnership discussion. Julie

10.2 Child First Child First originated with change to legislation to provide early intervention to vulnerable families in Wellington through a partnership between Ramahyuck, Mel Lowery Uniting Care and Yarram District Health Service. It aims to provide long term community support to reduce the use of the crisis system. Link to state government enquiry into vulnerable families: http://www.childprotectioninquiry.vic.gov.au/

Update Childrenfirst Report Sept 2011.docx

10.2 Best Start Partnership Agreement /Action plan Agreement/Action plan has been distributed for signatures. Breast feeding, kinder engagement and social inclusion working groups include representatives Julie from CGHS, GWH, WSC, and Latrobe Regional Hospital. Uniting Care is awaiting accreditation to be a breast feeding friendly service. Accreditation application kit will be distributed to other agencies. Julie detailed the progress of the three working groups – see notes:

Sept 26-20 11 WPCP meeting.docx

10.2 Municipal Early Years Planning Process A meeting of key stakeholders met on September 16 to discuss WSC priorities for Karen the next 1-2 years for 0-8 year olds. The meeting established the need to focus on universal access and access to community participation, services and transport. The aim was to not duplicate the work being done through Best Start and Child First but to link and strengthen this work wherever possible. Next meeting on 21st October will look at evidence based actions to support the objectives. Please contact Karen if you would like to be involved in the second planning meeting which will take place on the 21st October in Sale, from 10:00am – 2:00pm.

WPCP MEETING DATES - 2011

Business Meetings 2011 Executive Meetings 2011 CGHS Lecture Hall First floor, CGHS Community Services 10:30am till 1:00 pm Room 137 - 10:30am till 12:00pm 21 November 24 October 12 December

Health Promotion Meetings 2011 Chronic Disease Mgmt Meetings 2011 9.30am – 11am 2pm – 4:30pm Conference Room - CGHS Conference Room - CGHS 18 October 20 December 4 October 6 December

Wellington Primary Care Partnership Page 5 of 6 26 September 2011 Business Meetings 2012 Executive Meetings 2012 CGHS Lecture Hall First floor, CGHS Community Services 10:30am till 1:00 pm Room 137 - 10:30am till 12:00pm 30 January 26 March 27 February 23 April 28 May 23 July 25 June 27 August 24 September 26 November 22 October

Wellington Primary Care Partnership Page 6 of 6 26 September 2011