Hawaii Association of Mapua Alumni (HAMA)
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Hawaii Association of Mapua Alumni (HAMA) MEETING # 34
Date: Jan. 19, 2013
Time: 8:00 AM
Place: Filipino Express Restaurant
Waipahu Hawaii 96706
I Call of Meeting to Order
The meeting was convened at 8:40 am.
Fifteen (15) officers, directors and members were present.
No actual meeting minutes was taken on previous meeting – essentially an introduction for Pacita and Dominga
IV New Business
Treasurer’s report
o Current balance is $42,695.00
o HAMA financial report provided by Paul and Andrea
V MAPUA WORLD 2013
Delegates confirmed (186)
o Alaska (4)
o California (34)
o Connecticut (2)
o Guam (12) o Hawaii (36)
o Illinois (2)
o New Jersey (3)
o New York (2)
o Texas (3)
o Washington (2)
o Australia (8) - Sydney, next venue for MW2015
o Canada (53)
o Phillippines (25)
o Breakdown does not include children and guests
o Delegates that have submitted forms but not paid yet or partial is not included on this list
o Attendees from FALEA not on the list yet
Registrants no longer entitled to the discounted rate of $150.00, they have to pay the regular fee of $170.00.
SOUVENIR PROGRAM
o Deadline for submission of advertisement – tentatively set by end of February
o Paul takes care of the ads fees
o Still expecting from NAMA, Southern California, British Columbia, Texas (TAMA)
o No publisher yet – to be determined
o Deadline for registration fees on Dec. 14, 2012
MEET AND GREET NIGHT - 3/14/2013 (Thursday)
o Exclusive only to alumni and espouses
o T-shirt (Andrea) – to be finalized next meeting
o Textured tote bag sample print distributed (Eddie) – yellow with maroon prints (suggested order of 300 units)
o Sample name tags shown (Eddie) – yellow lanyard, maroon prints (500 units ordered)
o Sample program was distributed . Needs to add entry of alumni delegates
. Singer for National Anthem – Rico, Rosie Patin
. Add Alma Mater Song – after the national anthem
. Invocation – Eddie to ask Wendel Formales
. Dinner – Dante Kahilig to sing on the duration
o School Night (Amado) – suggested in Houston and Calgary
. First time to be done in Mapua World – 1 hr
. List of attendees and disciplines would have to be reviewed ahead of time so that discplines who have few attendees can be grouped together
. Because this is the first of its kind, everybody is encouraged to share ideas
o Singer and Combo (Juny) – somebody has donated the fee
o Photographer (Andrea) - $10.00 for individual picture, a booth would be set-up, picture for the event is $500.00/day, video for $900.00/night. Company is Dream Lights
o Golf tournament (Silvester Ulep) – confirmed for Kapolei golf course
. Registration forms should be checked to find out the participants and those people must be contacted immediately for coordination
o Seminars (Silvestre Ulep) – HART seminar, 30-minute slideshow, another 30 min for questions and answer or open forum
o Proclamation (Manny) – still waiting for letter to be sent out to Governor and Mayor. Lina to help Sil on securing the proclamation.
o Phil. Consul General, Julius Torres – inspirational talk (around 15 min), to be invited by Lina
o Buffet Dinner (Andrea) - $53.21 per person
. No-host cocktail, no pupus
o Hawaiian Attire
GALA NIGHT – 3/16/2013 (Saturday)
o Rory did not make it
o Set Dinner - $50.68 per person
o Polynesian Cultural Center tour – . starts at $10:00 am
. cost is $136.00 for the whole tour package
. fee includes tour (pali, hanauma bay, north shore), dinner, night show, transportation, luau
. $50.00 for only the PCC tour
. Payment needed two (2) weeks ahead of time
. Lina to check attendees interested on this tour via the registration and to start calling those delegates
. For personal trips, Alii Luau costs $93.00, plus transportation of $22.00
o Seating arrangement – Gena did not make the meeting
. All the names of attendees in the website
. Attendees to be arranged by geographical area (ie, Canada, California, etc.)
o Formal or Filipiniana attire – no shorts, slippers
o Tickets distributed – some feedback needed by next meeting on February
EMCEES FOR THE MEET & GREET AND GALA NIGHT
o Noel Santos tagged as back-up to Rico Viloria
RECOGNITION OF GRADUATES (GALA NIGHT)
o Graduates over 50 years- Joe Piniol, Maria Domingo, Lito Alcantra, Paul Lucero, Vergel del Rosario, Lina Longboy, Pacita Magbaleta, Nelson Pulmano
o A HAMA plaque or certificate would be given to awardees
o Youngest and oldest attendees would be recognized – maybe lei, plaque, certificates
PICNIC (Willy)
o Ala Moana Park – Area #33 (next to magic island)
o 3 – 20’ x 20’ tents , 150 chairs, 18 tables (3’x8’)
o Timeframe is 8:00 am – 3:00 pm.
o Set-up by 10:00 am to be by hired company
o Area needs to be cordoned-off
o Attendees suggested to wear event shirts (provided in the tote bag) o Allow for 200 participants
o Filipino cuisine, barbecue (Rico to check if allowed) – no amplified music
o Map is available – would be included in the delegates’ packet
o Andrea to prepare menu for next meeting
ENTERTAINMENT FOR GALA NIGHT
. Ben Alconis - Pangkat Kawayan – count, transportation, fee
. Marissa - Hawaiian and Tahitian dancers
. Rico - Back-up number by HAMA band Young Once
. Night Shade Band – main band for the event
SOLICITATION OF ADVERTISEMENT
o Full page ad is $150.00
o HAMA Family Members
o Currently have 28 advertisements
o Rico – Falea advertisement, to confirm with Elvie on the ads and number of tables
COORDINATORS
o Each coordinator to be assigned 25 delegates each (less if more coordinators)
o Each coordinator to e-mail or notify his delegates (check website for attendees or Juny)
o Rory
o John
o Noel
o Mel
o Silvestre
o Rico
o Edmund
o Nic
o Marissa VI OTHER MATTERS:
There being no other matters, meeting was adjourned at 10:20 am.
Next meeting is scheduled on – Feb. 2, 2013, Saturday at Filipino Express.
VII List of Attendees:
1) Silvestre Ulep
2) Amado Sanchez
3) Paul Lucero
4) Juny La Putt
5) Willy Festin
6) Mel Esporas
7) Andrea Benitez
8) Eddie Seson
9) Pacita Ramos Magbaleta
10) Lina Longboy
11) Noel Garcia
12) Jimmy Rimando
13) Rico Viloria
14) John Sagsagat
15) Ben Alconis
Signatures:
______INTERIM PRESIDENT: JUNY LA PUTT
______
SECRETARY: AMADO SANCHEZ