<p> Hawaii Association of Mapua Alumni (HAMA) MEETING # 34</p><p>Date: Jan. 19, 2013</p><p>Time: 8:00 AM</p><p>Place: Filipino Express Restaurant</p><p>Waipahu Hawaii 96706</p><p>I Call of Meeting to Order</p><p> The meeting was convened at 8:40 am.</p><p> Fifteen (15) officers, directors and members were present.</p><p> No actual meeting minutes was taken on previous meeting – essentially an introduction for Pacita and Dominga</p><p>IV New Business</p><p> Treasurer’s report</p><p> o Current balance is $42,695.00</p><p> o HAMA financial report provided by Paul and Andrea</p><p>V MAPUA WORLD 2013</p><p> Delegates confirmed (186)</p><p> o Alaska (4)</p><p> o California (34)</p><p> o Connecticut (2)</p><p> o Guam (12) o Hawaii (36)</p><p> o Illinois (2)</p><p> o New Jersey (3)</p><p> o New York (2)</p><p> o Texas (3)</p><p> o Washington (2)</p><p> o Australia (8) - Sydney, next venue for MW2015</p><p> o Canada (53)</p><p> o Phillippines (25)</p><p> o Breakdown does not include children and guests</p><p> o Delegates that have submitted forms but not paid yet or partial is not included on this list</p><p> o Attendees from FALEA not on the list yet</p><p> Registrants no longer entitled to the discounted rate of $150.00, they have to pay the regular fee of $170.00.</p><p> SOUVENIR PROGRAM</p><p> o Deadline for submission of advertisement – tentatively set by end of February</p><p> o Paul takes care of the ads fees</p><p> o Still expecting from NAMA, Southern California, British Columbia, Texas (TAMA)</p><p> o No publisher yet – to be determined</p><p> o Deadline for registration fees on Dec. 14, 2012</p><p> MEET AND GREET NIGHT - 3/14/2013 (Thursday)</p><p> o Exclusive only to alumni and espouses</p><p> o T-shirt (Andrea) – to be finalized next meeting</p><p> o Textured tote bag sample print distributed (Eddie) – yellow with maroon prints (suggested order of 300 units)</p><p> o Sample name tags shown (Eddie) – yellow lanyard, maroon prints (500 units ordered)</p><p> o Sample program was distributed . Needs to add entry of alumni delegates</p><p>. Singer for National Anthem – Rico, Rosie Patin</p><p>. Add Alma Mater Song – after the national anthem</p><p>. Invocation – Eddie to ask Wendel Formales</p><p>. Dinner – Dante Kahilig to sing on the duration</p><p> o School Night (Amado) – suggested in Houston and Calgary</p><p>. First time to be done in Mapua World – 1 hr</p><p>. List of attendees and disciplines would have to be reviewed ahead of time so that discplines who have few attendees can be grouped together</p><p>. Because this is the first of its kind, everybody is encouraged to share ideas</p><p> o Singer and Combo (Juny) – somebody has donated the fee</p><p> o Photographer (Andrea) - $10.00 for individual picture, a booth would be set-up, picture for the event is $500.00/day, video for $900.00/night. Company is Dream Lights</p><p> o Golf tournament (Silvester Ulep) – confirmed for Kapolei golf course</p><p>. Registration forms should be checked to find out the participants and those people must be contacted immediately for coordination</p><p> o Seminars (Silvestre Ulep) – HART seminar, 30-minute slideshow, another 30 min for questions and answer or open forum</p><p> o Proclamation (Manny) – still waiting for letter to be sent out to Governor and Mayor. Lina to help Sil on securing the proclamation.</p><p> o Phil. Consul General, Julius Torres – inspirational talk (around 15 min), to be invited by Lina</p><p> o Buffet Dinner (Andrea) - $53.21 per person </p><p>. No-host cocktail, no pupus</p><p> o Hawaiian Attire</p><p> GALA NIGHT – 3/16/2013 (Saturday)</p><p> o Rory did not make it</p><p> o Set Dinner - $50.68 per person</p><p> o Polynesian Cultural Center tour – . starts at $10:00 am</p><p>. cost is $136.00 for the whole tour package</p><p>. fee includes tour (pali, hanauma bay, north shore), dinner, night show, transportation, luau</p><p>. $50.00 for only the PCC tour</p><p>. Payment needed two (2) weeks ahead of time</p><p>. Lina to check attendees interested on this tour via the registration and to start calling those delegates</p><p>. For personal trips, Alii Luau costs $93.00, plus transportation of $22.00</p><p> o Seating arrangement – Gena did not make the meeting</p><p>. All the names of attendees in the website</p><p>. Attendees to be arranged by geographical area (ie, Canada, California, etc.)</p><p> o Formal or Filipiniana attire – no shorts, slippers</p><p> o Tickets distributed – some feedback needed by next meeting on February</p><p> EMCEES FOR THE MEET & GREET AND GALA NIGHT</p><p> o Noel Santos tagged as back-up to Rico Viloria</p><p> RECOGNITION OF GRADUATES (GALA NIGHT)</p><p> o Graduates over 50 years- Joe Piniol, Maria Domingo, Lito Alcantra, Paul Lucero, Vergel del Rosario, Lina Longboy, Pacita Magbaleta, Nelson Pulmano</p><p> o A HAMA plaque or certificate would be given to awardees</p><p> o Youngest and oldest attendees would be recognized – maybe lei, plaque, certificates</p><p> PICNIC (Willy)</p><p> o Ala Moana Park – Area #33 (next to magic island)</p><p> o 3 – 20’ x 20’ tents , 150 chairs, 18 tables (3’x8’)</p><p> o Timeframe is 8:00 am – 3:00 pm.</p><p> o Set-up by 10:00 am to be by hired company</p><p> o Area needs to be cordoned-off</p><p> o Attendees suggested to wear event shirts (provided in the tote bag) o Allow for 200 participants</p><p> o Filipino cuisine, barbecue (Rico to check if allowed) – no amplified music</p><p> o Map is available – would be included in the delegates’ packet</p><p> o Andrea to prepare menu for next meeting</p><p> ENTERTAINMENT FOR GALA NIGHT</p><p>. Ben Alconis - Pangkat Kawayan – count, transportation, fee</p><p>. Marissa - Hawaiian and Tahitian dancers</p><p>. Rico - Back-up number by HAMA band Young Once</p><p>. Night Shade Band – main band for the event</p><p> SOLICITATION OF ADVERTISEMENT</p><p> o Full page ad is $150.00</p><p> o HAMA Family Members</p><p> o Currently have 28 advertisements</p><p> o Rico – Falea advertisement, to confirm with Elvie on the ads and number of tables</p><p> COORDINATORS</p><p> o Each coordinator to be assigned 25 delegates each (less if more coordinators)</p><p> o Each coordinator to e-mail or notify his delegates (check website for attendees or Juny)</p><p> o Rory</p><p> o John</p><p> o Noel</p><p> o Mel</p><p> o Silvestre</p><p> o Rico</p><p> o Edmund</p><p> o Nic</p><p> o Marissa VI OTHER MATTERS:</p><p>There being no other matters, meeting was adjourned at 10:20 am.</p><p>Next meeting is scheduled on – Feb. 2, 2013, Saturday at Filipino Express.</p><p>VII List of Attendees:</p><p>1) Silvestre Ulep</p><p>2) Amado Sanchez</p><p>3) Paul Lucero</p><p>4) Juny La Putt</p><p>5) Willy Festin</p><p>6) Mel Esporas</p><p>7) Andrea Benitez</p><p>8) Eddie Seson</p><p>9) Pacita Ramos Magbaleta </p><p>10) Lina Longboy</p><p>11) Noel Garcia</p><p>12) Jimmy Rimando</p><p>13) Rico Viloria</p><p>14) John Sagsagat</p><p>15) Ben Alconis</p><p>Signatures:</p><p>______INTERIM PRESIDENT: JUNY LA PUTT</p><p>______</p><p>SECRETARY: AMADO SANCHEZ</p>