HALCEA Executive Meeting Agenda April 6, 2015

1. Next General HALCEA Meeting- April 18, 2015 at Clear Lake Regional a. with Karen Perkins as the contact person and Deanna Howard are our contacts for Clear Lake Regional a.i. [email protected] a.ii. [email protected]

b. Speaker: Ellen Carlin c. Topic: Oral Motor Weaknesses and Poor Tongue Function Impacting Success in Breastfeeding Skills, 1.5 L-CERPs/1.5 CNE

d. Place: Clear Lake Regional Medical Center, April 18, 20-5 from 10 am – 12 noon, continental Breakfast provided by Clear Lake.

e. Can everyone invite 3 people and send notices to your workplace or hospital or pediatricians that you know. I would like to get as many Pediatricians as possible.

f. Will all Board members attend?

 Leah Virgin – Can you help Suzy with the sign-in and collecting money.  Rosemary - Would you mind arranging with Karen Perkins and Deanna about set up water, coffee, cups, Podium, computer, screen, etc  Leah Jolly o Please send the flyer out every 2 days for the upcoming meeting, o Send membership renewal information with it. o Please check your email information for the bounce back emails, I don’t think these members have gotten any of the halcea information  Katrina – o Minutes of the meeting can go directly on the new website, o I would like to arrange a time for you to talk to Andrew so that you can put it directly on the website, What day or time works best for you?  Marlene – will give me the evaluations and CERPs certificates (via email).  Suzy - collect money at the table and insure people sign-in  Me – work with Ellen Carlin. Deanna and Karen Perkins on CNEs, Bring the sign-in sheet, outline, evaluations and CERP certificates.

2. Webinar a. Date? A Tuesday from 6:30-8:30 pm in June? b. Locations? Lactation Foundation? Marlene, could you ask about a June date and time. c. Topic? I like the code and Bill, see below Danille Herbert stated that this one was the most popular. d. When I asked Danille Herbert (Executive Director at USLCA) which webinars were the most in demand, she responded: d.i. How to Appropriately Code and Bill with Susanne Madden, 2 R CERPs and 2 CNEs d.ii. Babies Who Can’t Won’t or Don’t Take the Breast with Christina Smillie, 1.5 L CERPs d.iii. Breast is Best! Evidence-based Interventions to Increase Human Milk Consumption in Preterm Infants with Leslie Parker, 1 L CERP and 1 CNE d.iv. Guilty or Not with Amy Spangler, 1.5 E CERP e. Webinar – These are the answers (in blue) Ginger Carney (Chapter Membership Director) had to my questions: I thought as a benefit, chapter members were allowed to host several free webinars. HALCEA is very interested in hosting a free webinar for out chapter members. I have several questions: e.i. How would we go about this? Who do I contact?We are in the process of putting the “how to” procedure on the website. Until then, you should contact the executive director at [email protected]. e.ii. Is it free for HALCEA to provide? Each official Chapter can access one free webinar a year. That means all of your members who watch this will receive up to 2 free CERPs for the year. e.iii. Is there a limit to the number of hours HALCEA can host or provide to its members per day for free? Per year? e.iv. Chapter Webinar Benefit Additional webinars can be purchased for the purpose of chapter meetings at a rate of $5/person/credit hour e.v. Can HALCEA nonmembers attend? Sure, but it is up to you whether you want to give them free CERPs e.vi. Can USLCA nonmembers attend? Sure, but the CERPs are up to you. e.vii. Would all attendees be able to receive LCERPs? CEUs? Yes, if you don’t care if they are a member of your Chapter or not. Actually, that would be a way to entice them to join your Chapter. e.viii. Do we charge for attending or just those who want L-CERPs & CEUs? Just those that want education hours e.ix. If so, how much would HALCEA charge for LCERPs? CEUs? Up to you---however, you would probably want to cover your cost. e.x. How much would HALCEA charge nonmembers (either non- HALCEA or Non-USLCA)? Same as above. e.xi. Which webinars can we choose from? Any listed on the website (Recorded ones)

3. Other General Meetings a. Dates?? a.i. Fall - September? October? b. December Holiday Party- Leah Virgin volunteered to have it at her home. Is that still OK. c. Fall Meeting Speakers/ideas: Dr. Lui, Dr. Weisoly, Dr. Hale, Pumping

4. Website: a. Any issues with our HALCEA website: HALCEA.org b. Leah, We will have to have the Membership List with emails only available to the members. c. The updated Lactation Referral List can be placed on the website as soon as Katrina updates the list. This will be a word document that I will add. d. This year we will need to monitor those on the list have paid. I have names of the ones on paypal and sent those names to Katrina and Suzy. We have had 12 members pay online so far? e. How many mailed in memberships? I will need to manually add to the memberships on to the computer one at a time this year. f. We normally have March 1 as the cutoff time to be added to the Referral List, we extended it to April 1 this year only. We can say it as, “It is time to renew your HALCEA membership which is due March 1, in order to be put on our Lactation Consultant Referral List. However, due to a major redesign of our website, we have extended the sign- up time this year only until April 1, 2015 to allow everyone more time to sign up online and become familiar with our new website at HALCEA.org g. At renewal next year, members will be given a reminder to sign up. Memberships forms (made by each person online) and payment (PayPal) are all on the new website, g.i. It should automatically ask each member to renew every year – Do we want it to be set every year at March 1st ? g.ii. This year everyone had to reset their passwords. Password protected sites will be:Membership List, Meeting Minutes, Sign-up. Non-protected parts of the website:Lactation Consultant Referral List, Meeting date, time and place, Board of Directors.

h. There is space for a video that Marlene has made with pictures provided by Andrew’s professional company for HALCEA to use. Halcea has permission to use these pictures for a video and flyers that I chose from a large number of pictures. I sent these to everyone about a month ago.

5. Other: a. Recruitment Executive members – a.i. Leah can you use of the LLL of Texas to send out information about halcea volunteer opportunities available? a.ii. Send the flyers to the LLL of Texas membership? b. Can we all put the word out to the different hospitals and advertise halcea volunteer opportunities available? c. Rosemary Herrington at Methodist Sugar Land is our new recruit as Sargent of Arms.