Hart County Board of Commissioners s2

Hart County Board of Commissioners January 24th, 2006 7:00 p.m.

The Hart County Board of Commissioners met January 24th, 2006 at 7:00 p.m. in the Hart County Administrative & Emergency Services Center.

Chairman Joey Dorsey presided with Commissioners R C Oglesby, Daniel Reyen, Gary Mize and Ricky Carter in attendance.

1. Prayer Prayer was offered by Rev. J.B. Kitts of Mt. Olivet Church of God.

2. Pledge of Allegiance Everyone stood in observance of the Pledge of Allegiance.

3. Call to Order Chairman Dorsey called the meeting to order.

4. Welcome Chairman Dorsey welcomed those in attendance.

5. Approve Agenda Commissioner Reyen entertained a motion to amend and approve the meeting agenda as follows: Add item #8: EMS Director Partain - Prior Years Service request Add item #14 l) Qualifying fees Remove item #14 g & h Add item #16 litigation & personnel matters Commissioner Mize provided a second to the motion. The motion carried 5-0.

6. Approve Minutes of Previous Meeting(s)  10/25/05 BOC Meeting Minutes Addendum  12/13/05 Regular Meeting  12/13/05 Work Session  01/03/06 Special Meeting Commissioner Oglesby entertained a motion to approve the minutes of October 25, 2005 addendum. Commissioner Dorsey provided a second to the motion. The motion failed 2-3 (Commissioners Reyen, Mize and Carter opposed).

Commissioners Carter and Reyen stated that the BOC is not supposed to make public the discussion that takes place in Executive Session.

Commissioner Reyen entertained a motion to approve the minutes of October 25, 2005 addendum, December 13 Regular & Special and January 10, 2006 Regular meeting as amended. Commissioner Carter provided a second to the motion. The motion carried 5-0.

7. Remarks by Invited Guests, Committees, Authorities None

8. Reports by Constitutional Officers & Department Heads  EMS/EMA Director Terrell Partain - Prior Years Service Request Director Partain requested that Amanda Villena credit two years, Leah Mize credit four years and Forrest Briggs credit for six years or service retroactive to date of hire.

Commissioner Oglesby entertained a motion to grant the request for prior years of service. Commissioner Reyen provided a second to the motion. The motion carried 4-0 (Commissioner Mize abstained due to a conflict of interest).

County Attorney Walter Gordon reported that the water line is complete and came in under budget, the Water & Sewer Utility Authority has authorized engineering commence on Old 29 Highway project and the authority has 421 county water customers.

1 9. County Administrator's Report County Administrator Jon Caime announced that Mayor Matt Beasley invited the county's participation in hosting the RDC meeting in Hartwell February 23rd, 2006 at approximately $300-$500.

Commissioner Reyen entertained a motion to jointly host the RDC meeting. Commissioner Carter provided a second to the motion. The motion carried 5-0.

10. Chairman's Report Chairman Dorsey suggested scheduling a meeting with the Board of Tax Assessors next week.

Due to confusion as to where the City limits are, Chairman Dorsey entertained a motion to draft a letter requesting the City of Hartwell to move several city limit signs where the City is on both sides of the road rather than just one side of the road. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

11. Commissioners' Reports Commissioner Oglesby entertained a motion to contact the DOT regarding sign requirements to replace entering Hart County signs on the state routes. Commissioner Carter provided a second to the motion. The motion carried 5-0.

Commissioner Reyen noted that three different Civic organizations have extreme difficulty scheduling use of the downstairs area of the Literacy Center.

Commissioner Reyen entertained a motion to direct the Literacy Center to work with the AARP Tax Aide Program use of the facility and immediately resolve the issue. The motion died from lack of a second.

Robert Lindquest, representing the AARP reported that the he was told that "no way they could tie up the Literacy Center". He noted that they need a meeting area one day a week from 11:00-5:00 for six weeks to assist low income individuals with their income taxes.

Faye Ward representing the Master Gardeners reported that they have had difficulty scheduling the meeting room in the Literacy Center.

Chairman Dorsey noted that the whole set up needs to be looked at and there have been issues with the room being left in a disorderly fashion. He also noted that it may be time that the BOC review the fee schedule and determine if civic groups need to post a deposit for using the facility.

Commissioner Oglesby entertained a motion to direct the County Administrator contact Ms. Gunnells and if the building is not being used then they should allow the AARP to schedule use of the facility. Commissioner Carter provided a second to the motion and invite Ms. Gunnells to a BOC meeting to discuss the issue.

Chairman Dorsey called for a vote. The vote carried 5-0.

Commissioner Mize commended the following individuals that graduated from the Economic Development Academy: Commissioners Reyen and Carter, Bill Stewart, Doug Cleveland, Pat Fritz, Patricia Cantrell and Jason Acosta.

Commissioner Carter suggested rewriting the policy for appointing Board/Authority members to reflect the desire to have one representative from each district on boards where feasible. Attorney Gordon replied that there are statutory requirements for making Boards/Authority appointments for the HCWSUA.

Commissioner Carter noted that he has some information pertaining to a prescription plan if anyone was interested. Commissioner Carter inquired about the status of the Beer & Wine Ordinance, Animal Control Ordinance, a right- of-way meeting, and job

2 descriptions for the Road Department. He also requested that a salary study from the private sector be conducted for Road Department personnel since this was done for other departments.

Commissioner Carter announced that a Property Taxes: Investment in Your Community video presented by ACCG available for public use. He suggested that the BOC and the BOA form a committee to look at other ways of taxation.

Commissioner Carter entertained a motion to draft a resolution of with all five of the BOC signatures of support for the Solid Waste Trust Fund, DOT funding, Hazardous Waste Trust Fund, Fair Annexation Act and support some type of legislation on the immigration issue to Governor Perdue, Representative Powell and Senator Schaefer. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

12. Consent Agenda  Powderbag Cove Subdivision Commissioner Oglesby entertained a motion to approve the subdivision request. Commissioner Carter provided a second to the motion. The motion carried 5-0.

13. Old Business a) Water SDS Ratification Commissioner Reyen entertained a motion for the Chairman to execute the agreement. Commissioner Oglesby provided a second to the motion. The motion carried 5-0.

Commissioner Carter questioned why the Cities of Canon and Bowersville did not have to sign the agreement. Administrator Caime responded that the state does not require the smaller municipalities to sign off on the agreement.

b) Courthouse Committee Commissioner Oglesby entertained a motion to appoint Charlene Lee to serve on the Ad Hoc Courthouse Committee. Commissioner Mize provided a second to the motion. The motion carried 5-0.

Commissioner Dorsey entertained a motion to appoint Hugh Holland to serve on the Ad Hoc Courthouse Committee. Commissioner Carter provided a second to the motion. The motion carried 5-0.

14. New Business a) Abstinence Awareness Week Proclamation Commissioner Oglesby entertained a motion to adopt the proclamation. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

b) Bid Opening Fire Trucks The following companies submitted sealed bids for the Fire Trucks:  Central States $211,862/ea.  Emergency One $189,965/ea.  Pierce Manufacturing $197,416/ea. Commissioner Oglesby entertained a motion to defer the bids to the County Administrator and the Fire Chief to review. Commissioner Reyen provided a second to the motion. The motion carried 4-0. (Commissioner Carter absent).

c) Bid Opening Existing Rec Park Fencing Commissioner Reyen entertained a motion to delay the bid opening until the next meeting. Commissioner Oglesby provided a second to the motion. The motion carried 5- 0.

d) Old Rec Park Update - Status Recreation Director Lawanda Curry gave an update on the status of the updates at the recreation park projects.

e) Little League Use of Recreation Building

3 After discussing the issue, Commissioner Reyen entertained a motion that the BOC members attend the Rec Advisory Board meeting Thursday night to discuss the issue. Commissioner Oglesby provided a second to the motion. The motion carried 5-0.

f) Freedom Trail - (Consideration of Adopting a Private Road) Commissioner Oglesby entertained a motion to accept Freedom Trail into the county road system with a 40' right-of-way, variance for the structure that is in the right-of-way, and to be maintained as a dirt road as it was maintained by the county in the past. Chairman Dorsey provided a second to the motion.

Commissioner Reyen noted that Freedom Trail was a legacy road and further noted that the BOC needs to set up priorities and establish criteria for accepting such roads.

Chairman Dorsey called for the vote. The vote carried 5-0.

i) Beer & Wine Application - Royal Food Store #4 Commissioner Oglesby entertained a motion to approve the Beer & Wine Application for Royal Food #4. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

j) Road Stripping List Each commissioner will submit a list of roads for the stripping project to the County Administrator.

k) Meeting Room Microphones Commissioner Oglesby entertained a motion to purchase five lapel mic. The motion died from a lack of a second.

Commissioner Reyen entertained a motion to get professional proposals for the sound system. Commissioner Carter provided a second to the motion. The motion carried 5-0.

l) Qualifying Fees Commissioner Oglesby entertained a motion to set the qualifying fees for the BOC at $162. and three percent of the base salary for the Board of Education members. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

15. Public Comment BOA member Roy Segars suggested that the joint meeting be scheduled within the next two weeks.

Attorney Gordon clarified that the Animal Control Ordinance has been forwarded to the Sheriff and Magistrate Judge for their review.

16. Executive Session  Real Estate, Litigation & Personnel Matters Commissioner Oglesby entertained a motion to exit into Executive Session to discuss real estate, litigation and personnel matters. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

With no further action taken during Executive Session, Commissioner Oglesby entertained a motion to exit. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

Commissioner Reyen entertained a motion to reconvene the regular meeting. Commissioner Carter provided a second to the motion. The motion carried 5-0.

Commissioner Reyen entertained a motion to move Rita Wammock from probationary full time permanent status to full time permanent status effective January 30, 2006 due to her working at a full time temporary capacity for approximately nine months. Commissioner Mize provided a second to the motion. The motion carried 4-0 (Chairman Dorsey abstained).

4 17. Adjournment Commissioner Oglesby entertained a motion to adjourn the meeting. Commissioner Reyen provided a second to the motion. The motion carried 5-0.

------Joey Dorsey, Chairman Lawana Kahn, County Clerk