Minutes of the Meeting of Knaresborough Town Council s2

Council 67 09/05/2012

MINUTES OF THE MEETING OF KNARESBOROUGH TOWN COUNCIL HELD AT KNARESBOROUGH HOUSE, KNARESBOROUGH ON WEDNESDAY 9 TH MAY 2012

6.30 pm – Council Meeting PRESENT:

Chair: The Mayor – Councillor A Willoughby

Councillors: J Batt, T Handley, P Ireland, C Reid, C Willoughby and A Wright.

Staff present: The Clerk & Office Assistant

Also present: District Councillor A Jones, District Councillor I Fox, County Councillor B Hoult, Ms Maggie Gell (Knaresborough Post), Mr A Butler, Mr & Mrs D Carpenter, Mr J Wood, Mr S McBurney (Commercial Estates Projects).

Late arrivals: Councillor K Sewell - 6:50pm Councillor N Smith – 6:40pm Councillor A Gallico – 7:00pm Ms Althea Farmer (Civic Society) – 7:30pm Members of the FEVA Committee – 7:30pm

Early Departures: None

C12/145 Item 1 – To receive Apologies for Inability to attend the meeting

Apologies were received from Councillors I Avery, P Beardsell, M Gallico, H McNamara & P McNamara.

C12/146 Item 2 – Councillors’ Declarations of Interest

All declarations are personal, unless otherwise stated.

Councillor J Batt Member of NYCC and HBC – will consider any same item at NYCC and HBC in the light of any new information. Item 7f) – Councillor Batt knows two of the bidders for Mayor Making catering. Councillor P Ireland Member of HBC – will consider any same item at HBC in the light of any new information. Item 7f) – Councillor Ireland knows two of the bidders for Mayor Making catering. Councillor T Handley Item 7e) – Councillor is a Member of Knaresborough in Bloom.

Councillor C Reid Item 7f) – Councillor Reid is a friend of one of the bidders for Mayor Making catering and is also a regular customer of another bidder. Councillor A Willoughby Item 7b) – Councillor is Chair of Friends of Bebra Gardens Item 7c) – Prejudicial Interest as Chair of Friends of Bebra Gardens. Item 7e) – Prejudicial Interest as Member of Knaresborough in Bloom. Council 68 09/05/2012

Councillor C Willoughby Member of HBC – will consider any same item at HBC in the light of any new information. Item 7c) – Prejudicial Interest as Member of Friends of Bebra Gardens. Item 7e) – Prejudicial Interest as Chair of Knaresborough in Bloom.

C12/146 Item 3 – To consider and if thought fit approve as a correct record the Minutes of the Council meeting held on Monday 23 rd April 2012

RESOLVED: That due to the confidential nature of the unpublished minutes, that this item be taken in confidential session at the end of this meeting.

The Mayor moved to take Item 6 – KTC Public Speaking Session.

C12/147 Item 6 – KTC Public Speaking Session

a) Mr A Butler – Re: Planning Application 6.100.299.B The proposed dwelling is a family house which has been designed to Model Code 4 Sustainability Standards as our future family home. This application is for the construction of one dwelling and it will not be possible to further develop this land. As the ground gently slopes between Boroughbridge Road and Blind Lane the visual impact on our neighbour’s property is significantly reduced. Also, the boundary hedge acts as a significant barrier. Our proposed dwelling has been carefully designed to have minimum impact on our neighbours and has no windows overlooking their gardens. There are also 7 houses being built all around the boundary which is not visible from the plans.

Councillor N Smith arrived at this point (6:40pm).

b) Mr D Carpenter – Re: Planning Application 6.100.299.B Mr Carpenter informed the Council that he has written a letter to the Head of Planning Services at Harrogate Borough Council. The letter also reflects the views of another neighbour to the property, Mr J Wood. Mr Carpenter stated that there is serious concern over the number of houses on the site and the fact that this is intensive use of the site resulting with causing more traffic problems on Blind Lane. Another major concern is the vehicular access to the property which would be shared with the existing house and be on to Blind Lane. This tandem development would be imposing.

c) Mr J Wood – Re: Planning Application 6.100.299.B Mr Wood informed the Council that he would be sending a letter of objection to the Head of Planning Services at Harrogate Borough Council.

The Mayor moved to take Item 8.

C12/148 Item 8 – To consider the following Planning Applications relating to Knaresborough and make such observations thereon as may be appropriate

Ref No. Applicant Details of Application KTC Comments Erection of detached dwelling KTC object to this tandem 6.100.299.B.FUL** Mr A Butler (Site Area 0/04ha) – 36 development on to a very 12/00954/FUL Boroughbridge Road. narrow lane. Council 69 09/05/2012

The Mayor moved back to take Item 4 at this point.

Councillor K Sewell arrived at this point (6:50pm).

C12/149 Item 4 – The Harrogate and District Local Development Framework (LDF) and Neighbourhood Planning in Knaresborough – Presentation from Planning Officers (David Sykes, David Allenby & Rachel Hutton), Harrogate Borough Council

a) David Sykes, Planning Policy Manager – Response to Local Development Framework (LDF) Consultation.

David Sykes thanked the Town Council for the response to the LDF Consultation. Mr Sykes then went on to explain that the Core Strategy states that 700 new homes (over approximately. 30ha) have been allocated to Knaresborough with a further 5ha of land being allocated for employment. A map was circulated (available from the Clerk’s Office), which showed the preferred site, Manse Farm (‘K2B’), along with other growth options in the area. Mr Sykes explained that if the 700 dwellings were built on one site it would be a lot easier to justify the need for a new primary school and other infrastructure for the town.

It was explained to the Town Council that all sites had been assessed using specific methodology and all options had been considered in order to come up with the most sustainable site. The results of these assessments show that ‘K2B’ has advantages to dispersed growth and is the most sustainable site. Other areas have drawbacks and may not be deliverable.

Councillor A Gallico arrived at this point (7:00pm).

b) Rachael Hutton, Planner – Program for the LDF

Councillor Batt asked why ‘K2B’ was still the preferred site despite the fact that it was on a flood plain and also had a power line running through the centre of it. Rachel Hutton explained that both the Environment Agency and the National Grid had been consulted on this and neither had any objections to the development.

Rachael Hutton explained to Councillors why some of the other potential sites for development were not as suitable or sustainable as ‘K2B’. Ms Hutton informed Councillors that the full assessments for all sites being considered are available on the HBC website should they wish to read them thoroughly.

c) David Allenby, Chief Planner (Forward Planning) – Neighbourhood Planning Process

David Allenby explained that the Localism Act does not change the concept of the LDF. All policies will still be included but it will be called the ‘Local Plan’ rather than the LDF. Neighbourhood Plans will have a status equivalent to the LDF once they have been adopted. Mr Allenby circulated a handout which showed the process of development of a Neighbourhood Plan. He explained that it is a long process which could be incredibly expensive. The local community must be supportive of the development of such a plan and a strong Communications Strategy must be in place. Extensive survey work and Council 70 09/05/2012

sustainability appraisals would need to be carried out to form the basis of the Plan. HBC would then submit the Plan to an Inspector (at their expense). If approved by the Inspector, the Plan would then be put to Referendum (which HBC would pay for and organise) whereby a majority vote for the introduction of the Plan would need to be obtained in order for the Plan to be adopted. The whole process would take approximately two years (minimum).

Dawlish Parish Council is currently the only PC in the country to have had their Neighbourhood Plan approved and adopted. The LDF Plan is going to HBC Cabinet in July so if KTC plan to invite HBC Officer to another meeting it is better sooner rather than later.

Four Members of the FEVA Committee and Ms Althea Farmer (Civic Society) arrived at this point – 7:30pm

C12/150 Item 5 – To consider any matters arising from the presentation

RESOLVED: That the presentation be discussed at the next meeting of the Neighbourhood Development Plan Committee with a view to arranging another meeting with Officers from HBC.

C12/151 Item 6 – KTC Public Speaking Session

See Minute Number C12/147.

C12/152 Item 7 – Business Remaining from Previous Meeting

The Mayor took Item 7d) first.

d) Application for Funding – Submitted by FEVA Committee on 31st March 2012 together with copy letter dated 1st May 2012 from Jane Hall, Fundraiser, FEVA Committee.

The Mayor invited Members of the FEVA Committee who were present to speak. FEVA informed the Council that they have 80 events for this year’s festival planned many of which are free and aimed at families and children. On average the annual expenditure of the Festival is £21,000. FEVA is not self-financing and c.£6,000 is spent on printing, advertising, banners and insurance costs prior to the start of the festival each year. FEVA is run by volunteers.

RESOLVED: That the amount of £1500 is awarded to FEVA to support the Festival’s Street Entertainment on the basis that FEVA comply with the requests asked of them last year (Unanimous).

Members requested that FEVA give the council an indication of any intention to apply for a grant for the next financial year, in January. The Clerk pointed out that it would be a good idea for all organisations who usually apply for a grant to be contacted and asked to submit their grant applications prior to the budget being set (October/November) and that perhaps the press would help to circulate this.

The Mayor moved back to take Item 7a). Council 71 09/05/2012

a) Action for Market Towns Workshop, Harrogate – To approve the attendance of Councillors C Reid and T Handley in June 2012.

RESOLVED: To approve Councillors Reid and Handley to attend the above Workshop (Unanimous).

b) Fencing at Bebra Gardens/Surprise View – latest fencing proposals from HBC – report from Councillor A Willoughby.

The Mayor informed Members that HBC have discovered that some materials are no longer available. They now propose a tighter, smaller mesh which would obscure the view a bit more, or railings that would obscure the view a bit less. The top edge would be stepped with the fence specified at 2.5m and not 2m. He advised that KTC object on the same grounds as previously.

RESOLVED: To submit the same response to this proposal as KTC submitted previously (See Minute No.C11/277 b) – 24th October 2011) and to also refer to KTC’s objection to the proposed increase in height of the fencing (Unanimous).

c) Application for Funding – Submitted by Friends of Bebra Gardens on 31st March 2012.

Having declared a prejudicial interest in the next item Councillors A Willoughby & C Willoughby left the Chamber at this point and took no further part in the discussion or voting thereon.

As the Deputy Mayor was absent the Clerk took the Chair and it was resolved that Councillor J Batt would chair the meeting. Councillor Batt took the Chair.

RESOLVED: That the decision be deferred until a decision regarding grant funding from EDU and Renaissance Knaresborough is received. If KTC have not heard from EDU or Renaissance Knaresborough by the next meeting on 21st May 2012 then a decision will be made by KTC regardless (Unanimous).

d) Application for Funding – Submitted by FEVA Committee on 31st March 2012 together with copy letter dated 1st May 2012 from Jane Hall, Fundraiser, FEVA Committee.

See Minute Number C12/152

e) Application for Funding – Submitted by Knaresborough in Bloom on 31st March 2012.

The Chair invited Councillor C Willoughby back in to the Chamber to answer questions. Councillor C Willoughby then left the Chamber again taking no part in the discussion or voting thereon.

RESOLVED: That the decision be deferred until a decision regarding grant funding from EDU and Renaissance Knaresborough is received. If KTC have not heard from EDU or Renaissance Knaresborough by the next meeting on 21st May 2012 then a decision will be made by KTC regardless (Unanimous).

Councillor A Willoughby and Councillor C Willoughby returned to the Chamber. Councillor A Willoughby returned the Chair. Council 72 09/05/2012

f) To i) re-consider the decision made re the quotes for Mayor Making and ii) consider the offer from the Mayor Elect of a contribution towards Mayor Making.

Councillor A Wright opposed this decision as he believes it is two different items. The Mayor stressed that these were not two separate agenda items.

RESOLVED: That due to the sensitive nature (quotations) that this item be taken in Confidential Session at the end of this meeting.

C12/153 Item 8 – To consider the following Planning Applications relating to Knaresborough and make such observations thereon as may be appropriate

Ref Applicant Details of Application KTC Comments Erection of detached dwelling KTC object to this tandem 6.100.299.B.FUL** Mr A Butler (Site Area 0/04ha) – 36 development on to a very 12/00954/FUL Boroughbridge Road. narrow lane. Erection of first floor extension (Revised Scheme) – 6.100.323.E.FUL* Mr A Stubbs No objections. 12/01548/FUL Soundsville, 16 Wetherby Road. Listed Building Application for Mr & Mrs A 5 replacement windows and 6.100.496.J.LB* No objections. 12/01295/LB Hartley lining of 3 chimneys – 27 York Place. Erection of decked area and KTC object to the application jetty and erection of outbuilding on the grounds of loss of 6.100.617.H.FUL* Mr P Tomalin to replace existing 11/05175/FUL visual amenity, it is out of summerhouse – The Moorings, place and inappropriate. Abbey Road. Conservation Area consent for Lido Leisure the demolition of outbuildings – 6.100.943.J.CON* No objections. 12/00820/CON Park Lido Leisure Park, Wetherby Road. Erection of two storey extension, porch and detached laundry to replace existing outbuilding and extension, Lido Leisure conversion of roof space to 6.100.943.K.FUL* No objections. 12/00819/FUL Park provide conference facility with the installation of 6 roof lights – Lido Leisure Park, Wetherby Road.

Erection of first floor with Mr J raising of roof height and 6.100.1043.B.FUL* No objections. 12/01106/FUL Silverwood installation of 6 roof lights – 4a Aspin Lane 6.100.1062.B.FUL* Sanctuary Installation of replacement No objections. 12/01041/FUL Housing windows, doors, fascia boards Association and guttering to front and rear elevations – Bank Court, High Council 73 09/05/2012

Street.

Crown reduce 1 Holly by 0.5m within group G7 of Tree 6.100.1990.B.TPO* Mr I Lythe No objections. 12/01467/TPO Preservation Order No 5/2008 – 3 Appleby Avenue. Erection of first floor and single 6.100.2841.FUL* Mr G Wilson storey extensions – 46 No objections. 12/01480/FUL Rievaulx Avenue. Mr & Mrs B Erection of two storey side 6.100.2842.FUL* No objections. 12/01539/FUL Sibson extension – 23 Grimbald Road. Object – KTC would like to Felling of 1 Sycamore tree T7 keep the tree unless the of Tree Preservation Order No. 6.100.2843.TPO* Mrs M Harris Arboriculturalist Report 12/015888/TPO 25, 2002 – The Gatehouse, recommends otherwise Chadwick Park (Unanimous). Erection of single storey 6.100.2844.FUL* Mrs J Ryder extension and front porch – No objections. 12/01542/FUL 11 Aspin Oval KTC object as these two Felling of 2 Horse Chestnut trees are an important part of and pruning of 1 Beech, trees the street scene. KTC would 6.100.12392.TPO* Mr G Hitch T5 – T7 of Tree Preservation like to keep these trees 12/01346/TPO Order No. 4/1995 – 2 unless the Arboriculturalist Tentergate Lane. Report recommends otherwise (Unanimous). KTC does not wish to comment at this stage.

Scoping Opinion for FURTHER RESOLVED: Commercial residential-led mixed use That KTC invite Commercial 12/01646/SCOPE Estates scheme – Manse Farm, Estates Projects to do a Projects Knaresborough presentation at the start of the Council meeting with regard to their plans for the Manse Farm site (Unanimous).

C12/154 Item 9 – Planning Correspondence

a) Planning Enforcements i) Confidential Papers (4)

RESOLVED: Receive and note (Unanimous).

ii) Outcome of Investigations  12/00193/PR15 – Three Gates Farm, Cass Lane  12/00165/PR15 – 12 Princess Drive

b) Allerton Waste Recovery Park Planning Application – Email dated 19th April 2012 from Team Leader Development Control, Planning Services, NYCC. Council 74 09/05/2012

C12/155 Item 10 - To note date of the HBC Planning Committee 24 th April 2012, 2pm at Crescent Gardens, Harrogate.

None for Knaresborough. The Mayor moved to the next item.

C12/156 Item 11 – Correspondence

a) Application for Funding – Submitted by Knaresborough Silver Band on 11th April 2012.

RESOLVED: i) To award the amount of £1,500 to Knaresborough Silver Band (Unanimous). ii) That we organise a meeting with Members of the Silver Band to agree a programme of events supporting the Town Council. iii) The Councillors keen on meeting with the Silver Band are Councillors J Batt, C Reid and A Willoughby.

b) Knaresborough Market, Relocation of Stalls – Letter dated 20th April 2012 from Head of Parks and Open Spaces, HBC.

RESOLVED: To thank Mr Kilburn for his input to this and ask him that pavements are kept as free as possible. (Unanimous).

c) Application to Record Footpath (Abbey Road) – Email dated 23rd April 2012 from Definitive Map Officer, NYCC.

Councillor J Batt declared an interest as a NYCC Member who sat on the Committee.

RESOLVED: Receive and note.

d) Queen’s Diamond Jubilee Tree Planting Scheme – Letter dated 25th April 2012 from Arboricultural Manager, HBC.

RESOLVED: To invite the Arboricultural Manager, HBC to discuss the possibility of planting trees in the following locations:-  Market Place  Adjacent to Fox Wood  Woodland Walk  At the rear of Knaresborough House  Hay-A-Park Estate  Eastfield Estate (Unanimous)

e) Parking Provision – Knaresborough House – Letter dated 24 April 2012 from Director of Development Services, HBC.

RESOLVED: Council 75 09/05/2012

i) To agree to a meeting with Mr Thompson, HBC to discuss issues that have been identified and to also discuss the subject of car parking. ii) Councillors to send a ‘wish list’ of items that they would like to see discussed at the above meeting to the Clerk. iii) Councillors to attend the meeting are J Batt, T Handley, A Willoughby and A Wright. (Unanimous).

C12/157 Item 12 – Reports of Committees/Working Groups

a) Minutes of the Neighbourhood Development Committee meeting held on Thursday 12th April 2012.

RESOLVED: Receive and note.

b) To approve any recommendations from the Diamond Jubilee Working Group meeting held on Friday 20th April 2012

RESOLVED: i) To appoint ‘True Sounds’ to provide the PA system for the Diamond Jubilee weekend entertainment in the Castle Grounds on 3rd and 4th June at a total cost of £460.00 (Unanimous). ii) KTC also agrees to purchase and have installed an electricity supply, to be installed and uninstalled by the Christmas Lights Contractor at a cost of approximately £200.00 (Unanimous).

The Clerk reminded Councillors that all requests for tenders and quotations must be sent out by the Office and quotations must be received by the Office, thus keeping everything transparent.

iii) That the Council authorises the Clerk to purchase small items to make the Jubilee Event successful when requested by the Chair of the Working Group up to a maximum total of £500.00, subject to staying within budget (Unanimous).

Councillor T Handley assured Members that income should exceed expenditure.

iv) That the Mayors of other towns in the district, the Rt. Hon. Andrew Jones MP and Lord Willis of Knaresborough are invited to attend the screening of the Jubilee Concert at the Castle Top on Monday 4th June and should be further informed about all of the other Jubilee Events (Unanimous).

C12/158 Item 13 - Motions submitted by Members

None. The Mayor moved to the next agenda item.

C12/159 Item 14 - Reports from Clerk

a) To receive and note finance pages.

RESOLVED: To receive and note.

It was noted that ‘Diamond Jubilee’ should be listed as a separate income and expenditure item. Council 76 09/05/2012

b) To note progress on action points from previous minutes (information items only).

i) Letter to Bilton Hall Management Company inviting them to attend a meeting at Knaresborough House – Awaiting response. ii) Email sent to applicants of Proposed Base Station informing them that KTC are favourably inclined to the proposed application at this site. iii) Email sent to invite the Planning Policy Manager, HBC to attend this Council meeting. iv) Purchased third email address and have also requested that Vision ICT upgrade the current email addresses.

RESOLVED: To receive and note.

c) To agree holding a planning law training event for all councillors & staff on Monday 23 July 2012 (the most popular date with councillors).

The Clerk circulated a list of prices provided by several companies who provide Planning Training.

Councillor A Wright declared an interest and stated that he did not wish to partake in planning training as he makes his living from it.

RESOLVED: To take this item in confidential session at the end of this meeting.

C12/160 Item 15 - To Receive the Following Documents

a) Launch of Welcome to Harrogate – Email dated 23rd April 2012 from Welcome to Harrogate.

b) Country Air - Newsletter of Rural Action Yorkshire – Spring 2012, Issue 123.

c) The Playing Field – York and North Yorkshire Playing Fields Association Magazine – Spring 2012.

d) Upgrading of Public Footpath to Bridleway, Bilton Lane, Old Bilton and Knaresborough Modification Order 2010 – Letter dated 23rd April 2012 from Assistant Chief Executive (Legal and Democratic Services), NYCC.

RESOLVED: To receive and note the above items.

C12/161 Item 16 - Information Exchange

a) Councillor Christine Willoughby i) Knaresborough in Bloom meet on 15th May 2012 at 7:30pm (at Knaresborough House). ii) Councillor Willoughby gave apologies for Council Meeting being held on 21st May 2012.

b) Councillor Carole Reid i) Councillor Reid informed Members that Marshalls would be required for the Diamond Jubilee Celebrations. A rota is being drawn up for this work. Please let Councillor Reid know if you would be interested in acting as a Marshall. Council 77 09/05/2012

ii) A Tombola is being organised by the Rotary Club. A contribution will be made to the Diamond Jubilee events from the profits made. Please let Councillor Reid know if you would like to donate prizes.

c) Councillor John Batt i) Councillor Anthony Alton is now the Leader elect for HBC. ii) There are also changes to the cabinet members at HBC:- Councillor Philip Ireland is now Cabinet Member for the Environment, Councillor Ivor Fox is Cabinet Member for Finance and Councillor Pat Jones is Cabinet Member for Cultural Services. Councillor Batt informed the Town Council that he would email a list of changes to all Town Councillors.

d) Councillor Andrew Willoughby i) The Olympic Figures are now being erected throughout the town.

C12/162 Item 3 – To consider and if thought fit approve as a correct record the Minutes of the Council meeting held on Monday 23 rd April 2012

RESOLVED: That in view of the confidential nature of the business to be transacted, the following items pertaining to “unpublished minutes” be dealt with in Private Session and subject to the provisions of Section 1(2) of the Public Bodies Admission to Meeting Act 1960 (as amended) the meeting be not open to members of the public.

C12/163 Item 7 – Business Remaining from Previous Meeting

f) To i) re-consider the decision made re: the quotes for Mayor Making and ii) consider the offer from the Mayor Elect of a contribution towards Mayor Making.

RESOLVED: That in view of the confidential nature of the business to be transacted, the following items pertaining to “quotations” be dealt with in Private Session and subject to the provisions of Section 1(2) of the Public Bodies Admission to Meeting Act 1960 (as amended) the meeting be not open to members of the public.

Councillor A Wright felt that discussions relating to the quality of the catering should be held in open session and that only items regarding the value of the quotations should remain confidential. Councillor A Wright therefore requested a recorded vote on this matter.

For Against Councillor J Batt Councillor A Wright Councillor T Handley Councillor P Ireland Councillor A Gallico Councillor C Reid Councillor K Sewell Councillor N Smith Councillor A Willoughby Councillor C Willoughby

C12/164 Item 14 – Reports from the Clerk

c) To agree holding planning law training event for all councillors and staff on Monday 23 July 2012 (the most popular date with councillors). Council 78 09/05/2012

RESOLVED: That in view of the confidential nature of the business to be transacted, the following items pertaining to confidential minutes and quotations be dealt with in Private Session and subject to the provisions of Section 1(2) of the Public Bodies Admission to Meeting Act 1960 (as amended) the meeting be not open to members of the public.

Meeting closed 10:35pm

Signed by the Mayor: Date: