In Accordance with the Provisions of the Open Public Meetings Act, the West Long Branch s4

Regular Public Meeting February 3, 2015

RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION Regular Public Meeting – Media Center 7:00 p.m. Tuesday, February 3, 2015

CALL TO ORDER

"In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board of Education has issued notice of this meeting to be publicized by having the date, time and location of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long Branch Public Library and mailed to the Asbury Park Press and The Link, which has been designated as the Board's official newspapers. Notice was also filed with the Borough Clerk and sent to those persons requesting that such notice be mailed to them."

PLEDGE OF ALLEGIANCE The Pledge of Allegiance will be led by the following students: Natale Borriello, and Victoria Londes

STATEMENT TO THE PUBLIC Often times it may appear to members of our audience that the Board of Education takes action with very little comment and in many cases a unanimous vote. Before a matter is placed on the agenda at a public meeting, the administration has thoroughly reviewed the matter with the Superintendent of Schools. If the Superintendent of Schools is satisfied that the matter is ready to be presented to the Board of Education, it is then referred to the appropriate board committee. The members of the board committee work with administration and the Superintendent to assure that the members fully understand the matter. When the committee is satisfied with the matter, it is presented to the Board of Education for discussion before any final action is taken. Only then, is it placed on the agenda for action at a public meeting. In rare instances, matters are presented to the Board of Education for discussion at the same meeting that final action may be taken.

ROLL CALL Mrs. Arvanitis _____ Mrs. Cavanaugh ______Dr. Christopher _____ Mrs. Gassman _____ Mrs. Hegglin ______Mr. Kramer______Mrs. McLaughlin _____ Ms. Sarfaty _____ Mrs. Trocchia _____

PRESENTATIONS:  Colonel Samuel Fuoco (Retired) VP Veterans Affairs & USAR Liaison – Paige Green – conducted a supply drive for active duty military.  Robert Hulsart, Robert A. Hulsart & Company – 2013-2014 Audit Presentation

PUBLIC COMMENTS: Anyone wishing to address the Board regarding items that are on the agenda, please state your name and address

1 Regular Public Meeting February 3, 2015

APPROVAL OF MINUTES December 16, 2014 Regular Public Meeting January 6, 2015 Re-Organization Meeting January 6, 2015 Special Public Meeting

Offered by: ______Seconded by: ______ROLL CALL Mrs. Arvanitis _____ Mrs. Cavanaugh ______Dr. Christopher _____ Mrs. Gassman _____ Mrs. Hegglin ______Mr. Kramer______Mrs. McLaughlin _____ Ms. Sarfaty _____ Mrs. Trocchia _____

COMMITTEE REPORT: Building & Grounds Brian Kramer

BUILDING AND GROUNDS RESOLUTIONS 1-2 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Move to approve, upon the recommendation of the Superintendent, use of the Ferris Antoon Gymnasium by the WLB Sports Association for a Basketball Camp from Monday, March 23, 2015 through Thursday, March 26, 2015 from 3:00 p.m. to 5:00 p.m. (Certificate of Insurance on File).

2. Move to approve, upon the recommendation of the Superintendent, use of the Betty McElmon Gymnasium by the WLB Sports Association for Recreation Basketball Practices from Wednesday, January 28, 2015 through Tuesday, March 31, 2015 from 5:00 p.m. to 9:00 p.m. (Certificate of Insurance on File).

COMMITTEE REPORT: Education/Curriculum/Technology Dr. Paul Christopher

CURRICULUM AND INSTRUCTION RESOLUTIONS 1-6 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Move to approve, upon the recommendation of the Superintendent, the following class trips:

January 30, 2015 Monmouth University, West Long Branch, NJ Grades 4, 5, & 6 (187 students) Nutrition & Fitness Mr. Cammarano, Mrs. Gervolino, Mrs. Montana, Mrs. Scheer, Mrs. Rallo, Mrs. Mathews, Mrs. Castellano, Mrs. Hess, Mrs. Cosgrove, Mrs. Heslin, Ms. Maiorella, Mrs. Kavalos, Mrs. Sinkhorn, Mrs. Yonezuka, Mrs. Dalia, Mr. Marvulli, Mrs. Hartman, Mrs. Mitchell, Mrs. Plofker, Mrs. Sandoz, Mrs. Saniscalchi, & Mr. Straley Approximate cost to the Board - $414.00

April 15, 2015 Lakewood Blue Claws Game, Lakewood, NJ Grades 6, 7, & 8 (214 students) Education Day at Lakewood Blue Claws Mrs. Dalia, Mr. Marvulli, Mrs. Mitchell, Mrs. Plofker, Mrs. Sandoz, Mrs. Saniscalchi, Mr. Straley, Mrs. Tvrdik, Ms. Ghaffari, Ms. Keseday, Mrs. Weiner, Mrs. Kollinger, Mr. Arpa, Mr. Eichenbaum, Mrs. Schleichert’s sub, Mrs. Caruso, Mrs. Cagliostro, Mr. Castagno, Mrs. Falco, Mrs. McNicholas, Mrs. Naparlo, Mrs. Somers, & Mrs. Whalen Approximate cost to the Board - $465.75

May 14, 2015 Liberty Science Center, Liberty State Park, NJ Grade 5 (64 students) Science Mrs. Cosgrove, Mrs. Heslin, Mrs. Hess, Ms. Maiorella, Mrs. Kavalos, Mrs. Sinkhorn, & Mrs. Yonezuka Approximate cost to the Board - $1,284.00

June 3, 2015 NYC Spirit Cruise, NYC, NY Grade 8 (73 students) 8th Grade Graduation Trip Mrs. Caruso, Mrs. Cagliostro, Mrs. Naparlo, Mrs. Whalen, Mrs. Falco, Mrs. McNicholas, Mrs Somers, & Mr. Fiorillo Approximate cost to the Board - $0.00

June 17, 18, & 19, 2015 Monmouth University, West Long Branch, NJ Grades K, 1, 2, & 3 (221 students) BME Annual Practice & Spring Show All BME Staff (Approximately 29) Approximate cost to the Board - $485.30

June 23, 2015 Monmouth University, West Long Branch, NJ Grade 8 (73 students) Graduation Practice Mrs. Caruso, Mrs. Cagliostro, Mrs. Naparlo, Mrs. Whalen, Mr. Castagno, & Mr. Clymer Approximate cost to the Board - $103.50

2. Move to approve, upon the recommendation of the Superintendent, the attendance at the workshops listed below with associated program costs for the employees referenced below:

Date Name Workshop Location Cost of Program Excluding Associated Mileage Costs January 28, 2015 Scott Marvel PARCC Technical Princeton, NJ $0.00 Training January 28, 2015 Michael PARCC Technical Princeton, NJ $0.00 Fiorillo Training February 3, 2015 Ellen Scherr Hands-on Matter & Brookdale, Lincroft, NJ $0.00 (monies Energy Activities approved) Incorporating STEM February 4, 2015 Jennifer Measuring Up to Brookdale, Lincroft, NJ $0.00 (monies Cosgrove Common Core approved)

February 6, 2015 Megan Heslin Digital Storytelling in Brookdale, Lincroft, NJ $0.00 (monies the LAL Classroom approved)

February 11, 2015 Meghan Differentiating Brookdale, Lincroft, NJ $0.00 (monies Ghaffari Instruction with approved) Technology in your Math Class February 19-21, Beverly NJMEA Music East Brunswick, NJ $185.00 2015 Cagliostro Conference February 23, 2015 Maria Physical Education Ocean Place, Long $60.00 Whitehead Convention Branch, NJ February 23 - 24, Nadine Surak Kindergarten Atlantic City, NJ $388.00 2015 Convention February 23 – 24, Courtney Conference for NJ Atlantic City, NJ $388.00 2015 Hubert Preschool Teachers February 26, 2015 Stacie Smith Reducing Recurring Sheraton, Eatontown, Paid thru NCLB Behavior Problems with NJ Grant Difficult Students February 26 – 27, Melissa Siino- The Association of Atlantic City, NJ $295.00 2015 Murphy Student Assistance Professional Annual Conference March 5 – 6, 2015 James Erhardt The Leader in Me Brooklyn, NY $319.00 Symposium March 12, 2015 Kathleen Ripped from the Brookdale, Lincroft, NJ $0.00 (monies Whalen Headlines and Applied approved) to your Classroom

3. BE IT RESOLVED, that the West Long Branch Board of Education approve the following Regional Pre-Kindergarten Curriculum Guides:

English/Language Arts Math Science Social Studies 4. Move to approve, upon the recommendation of the Superintendent, the following Student Teaching Experience Student from Monmouth University commencing in January 2015 as noted below:

Student Name Placement Cooperating Teacher Erin McCoy 5th Grade Jennifer Cosgrove

5. Move to approve, upon the recommendation of the Superintendent, the following 60 hour Observational Experience Students from Brookdale commencing on or about January 28, 2015 as noted below:

Student Name Placement Cooperating Teachers Danielle Ciaglia 1st Grade Loretta Roberts & Jill Famula Kelley Tompkins 4th Grade Christina Hess Azucena Rivero 6th Grade James Straley

6. Move to approve, upon the recommendation of the Superintendent, for the following employees to conduct a Kindergarten registration on Thursday, February 19, 2015 from 6:00 p.m. to 8:00 p.m. at the rate of $42.00* per hour for two (2) hours, for an approximate total of $252.00. (*Salary to be determined pending completion of negotiation between the West Long Branch Board of Education and the West Long Branch Education Association).

Merrie Dellert Caroline Tallarico Patricia Falco

COMMITTEE REPORTS: Finance Committee Mary Gassman

FINANCE RESOLUTIONS 1-6 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. ACCEPTANCE AND CERTIFICATION OF MONTHLY FINANCIAL REPORTS RESOLUTION

Pursuant to N.J.A.C. 6A:23A-16.10(c)3, the West Long Branch Board of Education accepts the Board Secretary/School Business Administrator's Certification as of December 31, 2014 that no budgetary appropriations account has obligations and payments which in total exceed the amount appropriated by the West Long Branch Board of Education; and

Pursuant to N.J.A.C. 6A:23A-16.10(c)4, we the members of the West Long Branch Board of Education, of the County of Monmouth, after having reviewed the REPORT OF THE SECRETARY and upon consultation with the appropriate officials, certify that as of, December 31, 2014 are to the best of our knowledge that no major account or fund has been over-expended and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year; and

The West Long Branch Board of Education hereby accepts the Board Secretary’s Report the month ending December 31, 2014 and the Treasurer of School Monies Reports for the month ending December 31, 2014.

2. BE IT RESOLVED, that the Board of Education of the Borough of West Long Branch approves the Bills and Claims for January, 2015, and December, 2014 Payroll per attached: (Budgeted)

Bills & Claims Fund 10 (January) $ 329,003.56 Bills & Claims Fund 20 (January) $ 37,902.95 DCRP (December) $ 363.22 Bills & Claims Fund 10 (December 23, 2014) $ 194,963.19 Void Check # (December) $ 155.26 Payroll P/E 12/15/14 $ 290,211.76 FICA P/E 12/15/14 $ 21,935.42 Payroll P/E 12/31/14 $ 267,293.06 FICA P/E 12/31/14 $ 20,039.04

3. BE IT RESOLVED, that the Board approve the following Transfer of Funds for December 2014: Trans Acct# Amt Acct Desc 11-000-262-420-40 -3,500.00 CUST CLEAN, R/M-BME 11-000-262-420-50 -3,272.60 CUST CLEAN, R/M-FAS 11-000-263-420-00 6,772.60 CLEAN/REPAIR/MAINT

4. Move to approve the Borough of West Long Branch School District in a transportation jointure agreement with the Ocean Township Board of Education to act as joiner as follows:

Host District Destination Duration Joiner Cost Ocean Township Hawkswood School ESY 7/7/14-8/15/14 $1,928.00 Ocean Township Hawkswood School 9/4/14-6/15/15 $11,880.00

5. That the following resolution regarding Waiver of Requirements – Special Education Medicaid Initiative (SEMI) Program be approved:

Whereas, NJAC 6A:23A-5.3 provides that a school district may request a waiver of compliance with respect to the district’s participation in the Special Education Medicaid Initiative (SEMI) Program for the 2015-16 school year, and

Whereas, the West Long Branch Board of Education desires to apply for this waiver due to the fact that it projects having fewer than 40 Medicaid eligible classified students for the 2015-16 budget year.

Now, Therefore Be It Resolved, that the West Long Branch Board of Education hereby authorizes the Chief School Administrator to submit to the Executive County Superintendent of Schools in the County of Monmouth an appropriate waiver of the requirements of NJAC 6A23A-5.3 for the 2015-16 school year.

6. Motion to accept 2013-2014 Annual School Audit (Comprehensive Annual Financial Report) and a Corrective ACTION Plan to address one (1) Audit Finding/Recommendation.

Recommendation of the Auditor:

2013.2014Annual School Audit (CAFR):

1. Finding 14-01: The accounts receivable detail did not agree to the Board Secretary’s report as of June 30, 2014; accounts receivable for State Aid and FICA were underreported and tuition receivable was overstated.

Recommendation: The Board Secretary’s report be reviewed to determine that it is in agreement with the subsidiary detail report and if not, proper adjustments be made to bring them into agreement.

COMMITTEE REPORTS: Personnel Beth Sarfaty

PERSONNEL RESOLUTIONS 1-9 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and

Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Move to approve upon the recommendation of the Superintendent, the employment of the following Lunch Monitor for the 2014-2015 school year at $33.45 per diem pending review of Criminal History and other applicable documents:

Renee Brouwer

2. Move to approve, upon the recommendation of the Superintendent, the employment of the following Substitute Teachers for the 2014-2015 school year at $85.00 per diem pending review of Criminal History and other applicable documents:

Paulette Barham - Monmouth County Substitute Certificate

Megan McGann - State of New Jersey Standard Certificate: Elementary School Teacher in Grades K-5 - State of New Jersey Standard Certificate: Teacher of Students with Disabilities

3. Move to approve, upon the recommendation of the Superintendent, the employment of the following as Substitute Lunch Monitors for the 2014-2015 school year at $22.50 per diem pending review of Criminal History and other applicable documents:

Paulette Barham Stacey Acerra

4. Move to approve, upon the recommendation of the Superintendent, the employment of the following as a Substitute Bus Driver for the 2014-2015 school year at $79.56 per regular run, pending review of Criminal History and other applicable documents:

Kimberly Panduri

5. Move to approve, upon the recommendation of the Superintendent, the tuition reimbursement of $2,500.00* for Ellen Scherr for the completion of a college course, per contract. (*reimbursement to be determined pending completion of negotiations between the West Long Branch Board of Education and the West Long Branch Education Association)

6. Move to approve, upon the recommendation of the Superintendent, the tuition reimbursement of $750.00* for Monika Cagliostro for the completion of a college course, per contract. (*reimbursement to be determined pending completion of negotiations between

the West Long Branch Board of Education and the West Long Branch Education Association)

7. Move to approve, upon the recommendation of the Superintendent, the employment of Maryanne Pastore, as 5th Grade Resource Replacement Teacher for Kristy Sinkhorn, at $150.00 per diem rate for the first 20 days and thereafter at the salary of $46,000 – BA Step 1-2*, pro-rated, on the Teacher’s Salary Guide effective February 12, 2015 through April 2, 2015, pending review of Criminal History and other applicable documents. Mrs. Pastore possesses a Standard Teacher of Students with Disabilities, Standard Certificate as a Teacher of English Language Arts Grades 5-8, and Standard Certificate as an Elementary School Teacher. (*Salary to be determined pending completion of negotiation between the West Long Branch Board of Education and the West Long Branch Education Association).

8. Move to approve, retroactively, upon the recommendation of the Superintendent, a family leave of absence for Linda Augusta, FAS Office Assistant, for the period from Monday, January 12, 2015 through Friday, January 23, 2015 in accordance with Article XVIII, Paragraphs E and F, of the collective negotiations agreement between the Board and the West Long Branch Education Association. Ms. Augusta will utilize nine (9) accumulated unused paid leave days during this family leave. Ms. Augusta’s leave days will be counted against her entitlement to leave pursuant to the Family and Medical Leave Act of 1993, 29 U.S.C. §2601 et seq. and the New Jersey Family Leave Act, N.J.S.A. 34:11B-1 et seq., as appropriate.

9. Move to approve, upon the recommendation of the Superintendent, the employment of the following employees for Co-Curricular Activity Compensation, retroactive, for the 2014- 2015 school year:

SITE (share $1,055.00*) Erika Dalia $527.50* Denise Mitchell $527.50*

COMMITTEE REPORT: Policy & Planning Erin Hegglin

SUPERINTENDENT’S MONTHLY REPORTS 1-6 The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.

1. Enrollment report for the month of December 2014:

ENROLLMENT DATA Pre-Kindergarten 25 Kindergarten 41 1 52 2 63 3 62 BETTY MCELMON ELEMENTARY TOTAL 243 4 62 5 64 6 62 7 80 8 73 FRANK ANTONIDES SCHOOL TOTAL 341 OUT OF DISTRICT STUDENTS DISTRICT ENROLLMENT 592

2. Move to accept, upon the recommendation of Superintendent, the following report of the Fire and Evacuation drills conducted during the month of December 2014:

School: Betty McElmon Elementary Frank Antonides School

Month: December 2014 December 2014 Date/Time 1. 10th @ 1:29 PM – 1:31 PM 1. 10th @ 1:29 PM – 1:31 PM 2. 15th @ 9:58 AM – 10:04 AM 2. 15th @ 9:58 AM – 10:04 AM Type of Drill 1. FIRE DRILL 1. FIRE DRILL 2. LOCKDOWN DRILL 2. LOCKDOWN DRILL Duration of Drill 1. 2 Minutes 30 Seconds 1. 2 Minutes 30 Seconds 2. 6 Minutes 20 Seconds 2. 6 Minutes 20 Seconds Weather 1. Cold and light snow 1. Cold and light snow Conditions 2. Sunny & Cold 2. Sunny & Cold Participants of 1. Students of Grades Preschool 1. Students of Grades 4 through 8, Drill through Grade 3, Teachers & Teachers & Staff. Staff. 2. Students of Grades Preschool 2. Students of Grades 4 through 8, through Grade 3, Teachers & Teachers & Staff. Staff. Brief Description of 1. Fire Drill. The BME front 1. Fire Drill. The FAS pull station What Was Drilled lobby pull station was used. All # 3 was used. All students and students and staff exited through staff exited through the fire drill the fire drill exits. exits.

2. BME Principal Erhardt 2. BME Principal Erhardt announced the Lockdown drill announced the Lockdown drill throughout both schools. All throughout both schools. All students and staff were locked students and staff were locked down in the BME & Link down in the BME & Link classrooms. Principal’s Erhardt classrooms. Principal’s Erhardt and Fiorillo ran the drill with and Fiorillo ran the drill with Security guards Chris Dale and Security guards Chris Dale and Kevin Pierson, and the following Kevin Pierson, and the following members of the WLB Police members of the WLB Police Department: Sgt. Gomez, Department: Sgt. Gomez, Patrolmen Burton, Stroebel and Patrolmen Burton, Stroebel and S/O Symonds. S/O Symonds.

3. Move to accept, upon the recommendation of the Superintendent, the following Pupil Attendance Report for the month of December 2014:

STUDENT # OF DAYS # OF DAYS PERCENT ATTENDANCE POSSIBLE ABSENT ATTENDANCE Betty McElmon Elementary 4128 222.0 94.62% Frank Antonides School 5797 326.0 94.38%

4. Move to accept, upon the recommendation of the Superintendent, the following Staff Attendance Report for the month of December 2014:

STAFF TOTAL # OF # OF DAYS % LONG TERM MINUS ATTENDANCE DAYS ABSENT LEAVE DAYS LONG ABSENT TERM LEAVE % BME 465 46.5 90.00 20 94.30 FAS 697 74.5 89.31 17 91.61

5. Move to accept, upon the recommendation of the Superintendent, the following HIB Reports for the month of December 2014:

Reported Confirmed Unconfirmed Incidents Incidents Incidents Betty McElmon 0 0 0 Elementary Frank Antonides School 3 0 3 TOTALS 3 0 3

6. Move to accept, upon the recommendation of the Superintendent, the following EVVRS/HIB Report for Report Period 1(September 2014 through December 2014):

Total Reported Total Confirmed Total Unconfirmed Incidents Incidents Incidents Betty McElmon 0 0 0 Elementary Frank Antonides School 10 3 7 TOTALS 10 3 7

DISCUSSION ITEMS:

NJSBA Legislative Delegate/ MCSBA Dr. Paul Christopher

Foundation Meaghan Cavanaugh

PTA Kristin Arvanitis

Business Administrator Comments Dennis Kotch

Superintendent Comments Thomas Farrell

PUBLIC COMMENTS: Anyone wishing to address the Board, please state your name and address.

EXECUTIVE SESSION In compliance with the “Sunshine Law” N.J.S.A. 10:4-6, et seq., the Board of Education must go into closed session in order to discuss subjects exempted from the public portion of our meeting.

The discussion to be held in closed session will be about:

MOTION TO OPEN EXECUTIVE SESSION

Offered by: ______Seconded by: ______ROLL CALL Mrs. Arvanitis _____ Mrs. Cavanaugh ______Dr. Christopher _____ Mrs. Gassman _____ Mrs. Hegglin ______Mr. Kramer______Mrs. McLaughlin _____ Ms. Sarfaty _____ Mrs. Trocchia _____ 12 Regular Public Meeting February 3, 2015

MOTION TO ADJOURN EXECUTIVE SESSION

MOTION TO OPEN PUBLIC SESSION

MOTION TO ADJOURN