? Confirmed Meeting Time: 9-11 AM PT On Friday, July 12

Dear Applicant,

Thank you for your interest in Library Technology Access (LTA)! Hewlett-Packard (HP), in partnership with the American Library Association (ALA), is taking a bold step in opening the way for people with disabilities through an innovative initiative called Library Technology Access. The focus of this initiative is to increase accessibility within public libraries by working with the Association of Specialized and Cooperative Library Agencies (ASCLA) to develop a technology solution that will enable people with visual, hearing, mobility, and learning disabilities to have access to computer workstations. We would like to thank our disability advocacy focus group members, as well as the ALA librarians for giving us feedback on our workstation concept. Your feedback was very valuable in the development of this solution.

As a key part of this effort, HP will donate two workstations to six libraries (two academic and four public) to pilot the LTA concept. Only U.S. libraries are eligible to apply. The recipients of the LTA donation will be announced at our formal launch in October 2002 during National Disability Employment Awareness Month, and the results will be posted on our website. Visit our website at www.hp.com/accessibility for more information about LTA.

If you are interested in becoming a pilot site that will receive two donated LTA workstations, please complete the form below using Arial 11-point font, with single-spacing. Several documents are required as part of the application process and will be noted in the corresponding questions. We appreciate short, concise answers - Be thorough with your answers, but do not exceed 15 pages (not including attachments). Only one application should be submitted for each library.

Once you complete this form, send the completed form, internal letters, and web accessibility test results by September 3, 2002 in an email to HP Accessibility Solutions at [email protected].

We look forward to receiving your application, and we thank you for your interest in Library Technology Access!

Best Regards,

HP Accessibility Solutions

Note: If your library is interested in learning more about providing accessible services for people with disabilities, please also see “Planning for Library Services to People with Disabilities” by Rhea Joyce Rubin at www.ala.org. Page 2 of 5

Library name______Date library was built______Applicant Name______Applicant’s position within the library______Library Director______ADA Coordinator (if applies)______Street Address______City______State______Zip Code______Phone______Fax______Email Address______

1. Is your library able to provide an area of 12’x18’ for the LTA workstation? (Note: The workstation itself if 6’x12’ and consists of 2 complete workstations that include ergonomic furniture, PC, scanner, printer and assistive technology. However, a clearance of 3’ around the workstation is required for wheelchair access.)

2. Do you currently have an accessible computer workstation(s) for people with disabilities? If yes, how old are the workstations? What equipment is available on these workstations?

3. Is your library currently physically accessible to ADA standards in the following areas? (Please do not exceed 3 pages in your response.)

__ Parking spaces __ Ramps and curb cuts __ Building and interior entrances (doors) __ Stairs, floors, and elevators __ Stack aisles __ Reading/study area aisles and seating areas __ Service counters __ Desks and other furniture __ Telephones and TTY accessible to patrons __ Drinking fountains __ Alarm Systems __ Signage __ Bathrooms

If yes, please describe each feature. If you marked “no” for any of the above listed items, does your library have a plan to come into compliance by January 1, 2003? What disability organizations are you working with to develop and implement this plan?

4. Please describe your relationship with local disability communities and organizations, and specify the organizations in your response.

A letter of support is required from a local disability organization that describes its relationship to your library as well as the services the library provides to patrons with disabilities. This letter should be emailed to us separately in order to ensure confidentiality and should be received by September 3, 2002 to complete the application process.

Please specify the organization from which you will obtain the letter of support:

Organization______Contact Name and Title______

5. What alternative format materials does your library provide? Check all that the library currently provides. (Please do not exceed 2 pages in your response.)

Brochures: __ Braille __ Large print __ Disk __ Audio Handouts: __ Braille __ Large print __ Disk __ Audio

__ Large print books __ Audio books/books on tape (commercial) __ Talking books (NLS) __ Braille books __ Print/Braille books

__ Subtitles and/or open captioned videos __ Closed captioned videos __ Sign language interpreted videos __ Described videos (DVS)

__ High-interest-low-vocabulary (high/low materials) __ Adaptive toys and other tangibles __ Adult basic education materials __ Other (please specify)

If you marked “no” for any of the above listed items, what additional alternative formats does your library plan to provide by January 1, 2003?

6. What accommodations does your library provide for the following disabilities (for example, assistive/adaptive technology for loan, etc.): (Please do not exceed 4 pages in your response.)

Vision (Blind and Low Vision) ______

Note: If your library is interested in learning more about providing accessible services for people with disabilities, please also see “Planning for Library Services to People with Disabilities” by Rhea Joyce Rubin at www.ala.org. Page 4 of 5 Hearing (Deaf and Hard of Hearing) ______

Mobility ______

Learning Differences ______

7. What accessible public transit is available within 2 blocks from your library? Do you anticipate any problems with public- or paratransit to get to the library? ______

8. Internet Sites:

List the URL of your public Internet site and online catalog: - Public Internet Site URL ______- Online Catalog URL ______

We will be using Bobby Priority 1 standards to test for web accessibility. Go to http://bobby.cast.org for more information. Please save the results for each test listed below in a single document titled “Bobby Results” (we prefer that you copy and paste the results into Microsoft Word). (If your staff is unsure of how to run Bobby tests, we encourage you to contact your local disability organization(s) for help.)

A. Public Internet site instructions:

- Go to your library’s homepage. Cut and paste the URL into Bobby (http://bobby.cast.org) and run a report. - Go to your library’s “Contact Us” page (if one exists). Cut and paste the URL into Bobby and run a report. - Go to your library’s map or directions page (if one exists). Cut and paste the URL into Bobby and run a report.

B. Online catalog instructions:

- Go to your online catalog homepage. Cut and paste the URL into Bobby (http://bobby.cast.org) and run a report. - Go to your search page. Cut and paste the URL into Bobby and run a report. - Search for “Harry Potter and the Sorcerer’s Stone” and run the search. Once you obtain the results, cut and paste the URL into Bobby and run a report.

9. Please enclose a confirming letter from the technical support office to demonstrate their commitment to upgrade and maintain the LTA equipment.

10. Please enclose a letter of support from the library's director or dean that will commit to the following:

- The library IT and reference desk personnel will be available to attend a 1-day training session at your library on the use of the two donated workstations and on disability etiquette. - Administrative support will upgrade and maintain the LTA equipment and provide the staff with adequate training and support to facilitate the use of the equipment for the next five years.

11. Describe your plan for marketing the availability of the equipment, providing the appropriate staff to support its use, and documenting outcomes from Library Technology Access (LTA) Solution. (Read more about LTA at www.hp.com/accessibility under “Strategic Partnerships.”). Please do not exceed 3 pages in your response.

Note: If your library is interested in learning more about providing accessible services for people with disabilities, please also see “Planning for Library Services to People with Disabilities” by Rhea Joyce Rubin at www.ala.org.