The Position of Senior Accounting Specialist Is Within Worksystems Fiscal Team and Reports

The position of Accounting Specialist reports to the Chief Financial Officer, or as assigned.

The Accounting Specialist works in the areas of payroll, accounts payable, accounts receivable, maintenance of the general ledger and other accounting areas.

Essential Functions:  Performs accounting work in compliance with fiscal policies and procedures and in accordance with regulatory guidelines.  Processes accounts payable, including review of invoices for accuracy, completeness, and reasonableness. Verifies supporting documentation is complete, ensures that proper approvals have been obtained; resolves discrepancies. Determines correct general ledger account codes, enters invoices in the accounting system, and processes payments to vendors.  Manages recurring invoices, maintains vendor records, and performs 1099 reporting tasks.  Responds to vendor inquiries promptly and professionally.  Enters accounts receivable invoices in accounting system, ensures supporting documentation is complete, records payments received on accounts receivable. Resolves discrepancies, responds to client inquiries, follows up on unpaid receivables. Prepares certain accounts receivable invoices and submits to clients.  Responds promptly and courteously to employee inquiries related to accounts payable and accounts receivable.  Reconciles accounts payable and accounts receivable sub-ledgers each month, identifies and resolves discrepancies and prepares correcting entries.  Prepares journal entries; reconciles travel advances and credit card statements, and other accounts as assigned.  Helps prepare information for annual audit.  Prepares reports from accounting system and other records as requested.  Collects and collates employee service code information, evidence of auto insurance.  Assists accounting team with monthly close and other tasks as required.

Qualifications:  Two to four years of related job-specific experience.  Experience in fund accounting or cost centers at a non-profit is desirable.  Experience with Blackbaud Financial Edge is desirable.  Thorough knowledge of methods and practices of financial recordkeeping and general accounting principles required.  Intermediate Excel skills and ability to work within established accounting software system required.  Ability to interpret and apply the principles and procedures involved in financial recordkeeping and accounting functions; prepare financial reports and maintain ledgers and journals; analyze data and draw logical conclusions; reconcile differences within the recordkeeping system; understand the recordkeeping systems and the relationship among records and documents required.  Ability to establish and meet designated timelines.  Demonstrated ability to work independently and as a team player.  Valid driver’s license and properly licensed and insured automobile or an acceptable alternative method of transportation.

Status: Non-Exempt

Pay Grade: N5