Sponsorship Application Form FY 2015 2016 Round 2

2016/2017 – Round 1 Sponsorship Application

(First category: $15,000 or less OR Second category: more than $15,000)

Opens 15 August 2016 and closes 16 September 2016, 4.30pm.

While Council endeavours to finalise sponsorship approvals quickly, it can take several months to process requests, particularly in the case of requests for more than $15,000.  If the sponsorship application is for $15,000 or less, meets the selection criteria and there is sufficient budget allocation, the assessment committee will make a decision on the proposal

 If the sponsorship application is for more than $15,000, assessment committee will review and make recommendations to Council for sponsorship funding.

You will receive a letter acknowledging that we have received your sponsorship application within two weeks of receipt of application.

If you have any enquiries or would like more information about eligibility or completing this form, please contact the Grants Team on 3829 8912. You can also visit the website at http://www.redland.qld.gov.au/Grants

Email Sponsorship Application Hand Deliver Sponsorship Post Sponsorship Application to: Application to Customer Service to: Centre: [email protected],gov.au Attention: Community Grants Coordinator Attention: Community Grants Coordinator CLEVELAND, Corner Bloomfield and Community Grants Program Middle Streets; or Redland City Council CAPALABA, Noeleen Street, (Adjacent to PO Box 21 bus station and library) Cleveland Qld 4163

July 2015 Page 1 of 8 July 2016 Page 2 of 8 Before submitting an application, please ensure you read Redland City Council’s Grants and Sponsorship Program Guidelines available on www.redland.qld.gov.au/Grants

Name of Event

Date of Event

Sponsorship Dollar Amount Sought

FIRST CATEGORY: $15,000 or less SECOND CATEGORY: more than $15,000

$ GST Exclusive

APPLICANT DETAILS (Please Print)

Mr Mrs Ms Other

Full Name

Position in relation to project

Organisation Name

Address

Post Code:

Postal address

Post Code:

Phone (W) Phone (M) Facsimile

E-mail Web Address

Does your organisation have an ABN? No Please complete the ‘Statement by a supplier’ form and ► attach to the application).

Yes ► ABN No:

Is your organisation registered for GST? No

July 2016 Page 3 of 8 PROJECT INCLUDING EVENT

Date of the project launch Date of event (if only)

Category of project

Community event Conference Charity/fundraising event Project or activity Awards/business event Other:

Adherence to Local laws and permits Is a permit required for your event? To assist you in meeting Council’s requirements please contact an Event Assessment Officer on (07) 3829 8855.

No Attach evidence (i.e email confirmation from Council officer). Yes Attach evidence of progress to the application.

PROJECT DETAILS

Project Description

Where will it take place? Projects or activities on Quandamooka Country may require specific consultation. Contact the Grants Team on 07 3829 8912 for advice.

Is the project free to the public? Yes No If No, Insert amount $

If NO and there is a cost, state where the profits will go?

DETAILS OF SPONSORSHIP REQUEST

Note: Council reserves the right to vary the amount of sponsorship funding allocated from the amount requested by the applicant.

What are you seeking from Redland City Council?

Sponsorship Dollar Amount Sought – GST Exclusive $

Detail how this will be used

IN-KIND SUPPORT What additional/alternative assistance are you seeking from Council?

July 2016 Page 4 of 8 OTHER SPONSORS/PARTNERS

List the sponsors, including media partners, who have been confirmed/approached?

How will they contribute?

If the project is recurring, who has sponsored it previously?

What was the funding level?

BUDGET

What is the total amount budgeted for this project/event with respect to projected income and expenditure? Attach the project/event budget and a copy of the last audited financial statement.

Amount $

PROJECT ORGANISERS

What organisation is responsible for delivering the project?

Who is the project manager? (if any)

Preferred phone number

What is the relevant experience and track record of the organisers?

INTENDED AUDIENCE(S)

Who is the project aimed at?

How many people will participate/attend?

Where do they come from?

July 2016 Page 5 of 8 How will you communicate with them?

ECONOMIC BENEFITS TO REDLANDS

Is there an economic benefit to Redland City YES NO

If so, what is it and how is it achieved? (i.e. benefit to local businesses, attraction of tourists, accommodation and hospitality, employment, use of local resources)

PROMOTION

How will the project be promoted and what is your promotion schedule? Brochures, posters, newspaper/magazine advertisements, website, newsletters, event program, certificates, direct marketing email/letters, project launch, etc.

What media arrangements are in place or planned?

Date/month, eg. Promotional element, eg.

Examples of promotional material attached YES NO

What other media arrangements are in place or planned?

What is the website address for where this project will be advertised? www.

BACKGROUND OF PROJECT (provide details of this project’s track record and return on investment)

How many years has the project been running?

What has the project achieved to date? (e.g. numbers of attendees/participants in past and growth in attendees/participant, improved format, lasting benefits to the community, other financial support and other outcomes)

How will this year’s project differ from previous years?

July 2016 Page 6 of 8 ALIGNMENT WITH COUNCIL’S STRATEGIC PRIORITIES AND BENEFITS TO THE COMMUNITY Does your proposal support one or more of Council’s Strategic Priorities? For more information about our strategic priorities, refer to Redland City Council’s Corporate Plan at www.redland.qld.gov.au. Please tick relevant priority Detail specific activities undertaken for each priority Healthy Natural Environment . Maintaining unique biodiversity . Protecting, restoring and enhancing the environment . People supporting the environment

Green Living . Making green choices the norm . Managing our resources sustainably

Embracing The Bay . Protecting the bay . Making the bay accessible . Living sustainably on the islands

Quandamooka Country . Supporting Aboriginal custodians . Strengthening reconciliation through partnership . Sharing and educating

Wise Planning And Design . Strengthening physical character and heritage . Planning for a liveable city . Prioritising public infrastructure . Maximising green spaces

Supportive And Vibrant Economy . Promoting a self-sufficient economy . Growing local jobs . Developing skills . Strengthening the tourism industry

Strong And Connected Communities . Building community spirit and belonging . Safeguarding community well being . Building on local strengths

Describe the benefits this proposal offers to the local community? (e.g. increased involvement in community life, supports or involves local community groups)

BENEFITS TO REDLAND CITY COUNCIL Redland City Council’s sponsorships are commercial arrangements. Council will assess the return that the City will receive for its investment. Detail what you are offering (tangible and non-tangible) RCC’s ‘ownership’ of an element of the program/event or naming right opportunities

Branding opportunities (e.g. logo inclusion on event signage, adverting and promotional materials, in media releases) Provision of a speaker Link to Council’s website on the promotional website Distribution of Council promotional material Sponsor display Media exposure mentioning Council as a sponsor Delegate/attendee tickets Display banner(s) at the event Other

OR If there are various levels or sponsorship, detail the package(s) here OR attach details e.g. gold, silver or bronze

July 2016 Page 7 of 8

Certification

To be signed by the Chair, President or Chief Executive Officer of the applicant organisation.

I certify that to the best of my knowledge the statements made in this application are true. . I consent to the information contained within this application being disclosed to or by Redland City Council for the purpose of assessing, administering and monitoring my current and any future Redland City Council grant applications. . I understand that if Redland City Council approves the grant, I will be bound by the contents of my application to carry out my project as I have described and my application will form part of my contractual agreement with Redland City Council. . I understand that if the Redland City council approves the grant I will be required to accept the terms and conditions of the grant in accordance with Redland City Council’s contractual agreement.

Position in the organisation (if applicable)

Signature

Documents to attach

MANDATORY – Public liability for events - Please attach a copy of your current Certificate of Currency. MANDATORY – Budget – Please attach a copy of the project/event budget (income and expenditure).

MANDATORY – Financial reports and statements - Please attach a copy of your latest audited financial statements or annual Treasurer’s report. MANDATORY – Evidence of permits (if applicable). Any quotes for your application. Additional information in support of your application e.g. Letters of Support.

Information Privacy Act 2009 - Redland City Council is collecting your personal information in order to process this application. Your participation is voluntary. The information will only be used by authorised Council Officers for the purpose of sponsorship and ensuring our records are accurate. Your information will not be given to any other person or agency unless you have given us permission or we are required by law to do so.

July 2016 Page 8 of 8