GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
Procedure Number: GSP-315
Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
TABLE OF CONTENTS TANK TRUCK HANDLING - GSP-315
1.0 PURPOSE...... 1
2.0 SCOPE...... 1
3.0 DEFINITIONS...... 1
4.0 GENERAL PROCEDURES...... 4 4.1. Safety and Health...... 4 4.2. Entering and Leaving the Facility...... 4 4.3. Tank Truck Operators Personal Safety...... 5 4.4. Loading and Unloading...... 6 4.5. Loading Arm Inspection...... 7 4.6. Additional Loading/Unloading Precautions...... 7
5.0 HAZARDOUS MATERIALS...... 9 5.1. Shipping Requirements...... 9 5.2. Hazardous Materials Regulated by the U.S. D.O.T...... 10 5.3. Placarding...... 11
6.0 APPENDIX A - TANK TRUCK VEHICLE CHECKLIST...... 12
7.0 APPENDIX B - TRUCK HANDLING POLICY FOR DRIVERS...... 13
8.0 APPENDIX C - DRIVER CHECKLIST AND EXAMINATION AND OBSERVATION LOADS REGISTER...... 20
9.0 APPENDIX D - LOADING ARM INSPECTION AND DEFECT REPORT...... 21
Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
1.0PURPOSE
315-1 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
The purpose of this procedure is to provide safety and regulatory information and requirements for the handling of Tank Trucks at Valero Terminaling and Distribution Company (Valero) terminals. This procedure looks at OSHA, DOT, and Best Practices required for the safe operation of moving Valero product via Tank Truck.
2.0SCOPE
This procedure applies all personnel, company or contractor, working in or on The Valero owned, operated or maintained pipelines or facilities. This safety procedure outlines the rules to be observed by all Tank Truck Carriers, Operators and Valero Employees, hauling, loading, and unloading products and materials to or from the Valero Facilities.
This procedure acknowledges the regulatory requirements of the Department of Transportation (DOT), the Occupational Safety and Health Administration, and state and local regulations.
This procedure does not cover non-safety and health operating procedures, which must be documented in the Valero Operating Procedures for the specific facility.
3.0DEFINITIONS
Bottom Loading A method of placing materials into a tank from the bottom. Usually accomplished by use of a belly valve.
Bulk Container A cargo container, such as that attached to a tank truck or tank car, used for transporting materials in bulk quantity
Carrier The employer, owner, owner operator or company which provides the equipment and/or tank truck used to load, unload, and transport product or materials
Chocking Placing wheel “chocks” (wedges) on each side of tank truck and trailer wheel/tire to prevent inadvertent movement of vehicle during loading/unloading operations
DOT United States Department of Transportation 315-2 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
Facility In this procedure, FACILITY refers to the Valero site or plant where the loading/unloading operations occur.
Gas A material which has a vapor pressure greater than 43.5 psi at 122°F or is completely gaseous at 68°F at a standard pressure of 14.7 psi.
Hazard class The category of hazard assigned to a hazardous material under the definitional criteria of DOT. A material may meet the defining criteria for more than one hazard class but is assigned to only one hazard class.
Hazardous material A substance or material, which has been determined by DOT to be capable of posing an unreasonable risk to health, safety, and property when transported in commerce, and which has been so designated. The term includes hazardous substances, hazardous wastes, marine pollutants, and elevated temperature materials.
Hazmat employer A person who uses one or more of its employees in connection with transporting hazardous materials in commerce. This term includes an owner-operator of a carrier which transports hazardous materials in commerce.
Loading The process of placing product or materials into a Tank Truck or other container or vessel, for storage or transportation
Operator (Tank Truck) Driver and equipment operator of tank trucks and other vehicle mounted bulk containers.
Operator/Loader (Operations) A Valero Responsible Person or contract employee who prepares, lines up, applies safety procedures, ensures proper documentation, and other operations involved with the loading and unloading of Valero Products and other bulk materials used in Valero operations.
Placarded car A rail car which is placarded in accordance with the requirements of the DOT. 315-3 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
Rail car A car designed to carry freight or non-passenger personnel by rail, and includes a box car, flat car, gondola car, hopper car, tank car, and occupied caboose
Shipping paper A shipping order, bill of lading, manifest or other shipping document serving a similar purpose and containing the information required by DOT
Tank Truck A cargo container (fixed or secured by anchorage), such as that attached to a tank truck or tank car, used for transporting materials in bulk quantity
Tractor The power tow portion of the semi truck used to pull or move the container/trailer used to move bulk liquid products
Trailer The unpowered or towed portion of the semi truck used to carry a fixed or secured bulk container used in the movement of bulk liquid products
Unloading The process of moving product or materials from a storage facility or container to another storage container or process vessel
315-4 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
4.0GENERAL PROCEDURES
4.1.Safety and Health The following general safety procedures apply to all tank trucks and their operators:
a. Maximum speed limit - 25 MPH, or as posted. Drive with caution at all times. b. Smoking in unauthorized locations or in motor vehicles within the Facility is forbidden. Smoking is only allowed in designated areas. c. The use of any open flames or flares is prohibited. d. All valves, dome hatches, outlet caps, tailgates, doors and materials must be secured when vehicle is moving. e. Keep headlight beam to lower level at night; use high beams only when necessary. f. Make full stop at all stop signs and railroad crossings. g. Proceed with caution when passing over railroad crossings. The railroad has the right of way when in the Facility. h. Pedestrians, ambulance, railroad, fire and police equipment have the right- of-way at all times. i. Immediately report any accident or injury to the facility manager or designee. j. Cameras, firearms, illicit drugs, and alcoholic beverages are not permitted. k. Pets are not permitted. l. Persons under 18 years of age are not permitted to accompany a driver into the Facility. m. All seat occupants must wear seat belts. 4.2.Entering and Leaving the Facility a. Vehicles transporting product or raw materials should report to the Scale prior to the off-loading/loading process. b. The Carrier is responsible for informing the driver of the hazards of the material he will be carrying and how to unload it. If this has not been done, the driver is not permitted to deliver or pick up materials in the Facility. Inbound product must be accompanied by an Material Safety Data Sheet (MSDS). 315-5 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
c. Ask for assistance when backing a vehicle in tight areas or where pedestrian and vehicular traffic is present. d. Any question concerning the safe operation of our facilities should be discussed with the Valero contact before proceeding. e. Do not couple to any trailer before checking with area personnel to be sure it is the correct trailer and that it is ready. f. Do not block roadway access or egress. 4.3.Tank Truck Operators Personal Safety a. The Carrier owner is responsible for providing the driver with safety equipment appropriate for the material being handled (see MSDS). b. Except while in the tractor cab, inside offices, or when instructed otherwise by a Facility Supervisor, the following minimum personal protective equipment requirements must be complied with: Hard hat, preferably with identification of your company.
Substantial shoes. No sneakers, sandals or open shoes are permitted.
Safety glasses with side shields. and chemical splash goggles available (face shields available when product hazard requires).
Long trousers or coveralls and long sleeve shirts (no shorts or "T" shirts).
Fire retardant clothing (FRC), gloves, and any other required safety equipment for the material being handled. Approved FRC must be constructed of either Nomex or flame-retardant cotton (Indura) material meeting NFPA 1975 specifications and may consist of a lab coat (smock), coveralls, or long sleeved shirt and pants.
Tank Truck Operators who deliver hazardous materials, which require respiratory protection for safe handling, must be clean shaven and trained in its use. Any facial hair within the respiratory device must be trimmed to avoid interference with the valve function.
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4.4.Loading and Unloading a. Locate the nearest safety shower and understand its use. b. Tractor and trailer must be properly chocked per DOT/OSHA regulations to prevent movement. c. Unload/Load only in an authorized location. Verify that required spill containment structures and/or equipment are in place prior to movement of product. d. Set brakes and turn off the engine unless needed for pump or compressor. e. Do not connect hoses until the correct line is identified by an authorized Valero Facility employee. f. Do not use worn or damaged hoses. g. All connections must be leak-tight. If using flanges, there must be a proper-sized bolt in good condition in each bolt hole. If gaskets are used, they should be inspected prior to use and be in good condition. Hose "ears" must be wired securely. h. Verify the hose connections and pumping circuit for proper alignment of valving. i. Do not operate Valero Facility valves unless directed by Valero Facility personnel. j. Trailers handling flammable liquids or gases or combustible liquids must be properly grounded. k. No one is allowed in tractor while loading or unloading a connected trailer. l. Remain within 25 feet of, and be in sight of, your trailer unless directed to another location by area personnel. m. Any skin contact with product must be washed immediately at a safety shower, and reported to Valero contact employee. n. If exposed to chemicals, fumes, or suffer any injury, no matter how slight, report at once to Valero Employee contact. o. Report any equipment damage or product spillage to Valero Employee contact. p. Vehicle must have proper Department of Transportation placards to identify material being loaded or unloaded. (It is the shipper's responsibility to make sure necessary placards are installed before the truck leaves the loading and unloading site.) 315-7 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
q. When loading materials including products loaded in pressurized, tank cars, you must check the safety relief valve and tank test due dates. Cars with overdue test dates must not be loaded. A loader/unloader must be in attendance while the tank car is hooked-up to Valero lines. Comply with and fill in the items on the tank car loading/unloading check list (see appendix A of this procedure). r. The loader must make certain that the tank truck trailer is a suitable Department of Transportation approved container for the product being shipped. s. When loading any hazardous material in tank cars including pressurized tank cars, proper filling capacity must be observed. Comply with and fill in all items on the tank truck loading/unloading check list. t. Tank truck operator must monitor the filling operation levels in the tank truck during loading. u. Valero loader must monitor filling operations of storage vessels during unloading of tank trucks. v. Disconnecting of hoses and lines should ensure proper drainage into approved receptacle and the capping of all hoses and lines used. Drip pans must be used to prevent housekeeping concerns. w. All lines, connections, and hatches must be secured prior to leaving the unloading area. 4.5.Loading Arm Inspection Weekly Inspections of loading arms will be conducted. The “Loading Arm Inspection and Defect Report” (See appendix C) will be included in the Terminal Weekly inspections. The inspection will provide input and focus on each of the sites loading arms and be the mechanism to identify any defective, or potentially defective, Loading Arms.
4.6.Additional Loading/Unloading Precautions When loading or unloading product and materials, the following precautions must be taken:
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Overfill – Always follow operating instructions and limits when filling from/to a tank truck. Storage fill percent or measurement outage must be defined. The Valero operator/loader, or responsible person, must determine safe filling amounts prior to loading/off-loading operations and monitor filling operations.
Vapor Exposures – Appropriate PPE or other measures must be taken when a tank truck attendant is required to monitor filling operations at the top of the tank. Fall protection must also be used when working from an unprotected surface.
Supported Trailer - When loading/unloading from a semi trailer which has had the tractor removed. Adequate support must be in place to maintain the stability of the trailer while product is being moved. Considerations for ground stability (dirt surface may not support additional weight, and underground utilities must be considered. Multi Compartment trailers should unload from the front compartment first and load from the rear compartment first. This will put the weight over the rear trailer wheels and ensure stability when a load is unbalanced.
Top Loading Operations – Must be equipped to shut down transfer when fill amount has reached the maximum limit set by operating procedures. Radio communications must be used when a remote manual valve closing is required.
Class 3 Liquids – must follow loading/unloading procedure for “Flammable Liquids.” Vehicle engine must be shut down unless it is needed to operate the tank truck pump. Engine must be shut off during connection and disconnection of hoses.
Expansion – when determining the quantity of liquid to be loaded or unloaded, take into consideration specific gravity and temperature of material.
Tank Truck to Rail Car Loading - special precautions when loading from a tank truck to a tank car when breaking the connections. Pre-determined procedures for draining of hoses and piping must be made. If using a tank manifold (see diagram. 5.0) be sure manifolding and valves allow for two way flow. Valve orientation should be understood as even a slightly opened or leaking valve can result in a mispumping.
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Example 5.0 Typical Unloading/Loading Setup
The drawing at the right shows a typical Tank Truck connection to either a storage tank or to a rail tank car.
The picture shows both bottom loading and unloading. Loading can be via the Tank pump and hard piping to the bottom inlet of the tank. This setup has the same piping to pump directly to the rail tankcar from the storage tank. In either case, the tank truck and/or rail car are grounded during loading. This is important for materials designated as “static accumulators.”
The Tanktruck can also load directly to/from the rail tankcar using either the tank pump or via direct hose connection from the truck to the railcar.
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5.0HAZARDOUS MATERIALS
5.1.Shipping Requirements The hazardous Material (HM) “Shipper” has the following Department of Transportation (DOT) regulatory responsibilities. General shipper responsibilities are contained in 49 CFR Part 173.:
DETERMINE WHETHER A MATERIAL SHIPPING PAPERS MEETS THE DEFINITION OF A EMERGENCY RESPONSE INFORMATION "HAZARDOUS MATERIAL" EMERGENCY RESPONSE TELEPHONE PROPER SHIPPING NAME NUMBER CLASS/DIVISION CERTIFICATION IDENTIFICATION NUMBER COMPATIBILITY HAZARD WARNING LABEL BLOCKING AND BRACING PACKAGING PLACARDING MARKING SECURITY PLAN EMPLOYEE TRAINING INCIDENT REPORTING
315-10 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
The definition of HAZARDOUS MATERIALS includes those materials designated by the Secretary of the Department of Transportation as posing an unreasonable threat to the public and the environment. The terms "Hazardous Materials" includes all of the following: (1) Hazardous Substances, (2) Hazardous Wastes, (3) Marine Pollutants, (4) Elevated Temperature Material (5) Materials identified in §172.101, and (6) Materials meeting the definitions contained in Part 173.
5.2.Hazardous Materials Regulated by the U.S. D.O.T.
CLASS 1 EXPLOSIVES DIVISION 1.1 MASS EXPLOSIVE HAZARD DIVISION 1.2 PROJECTION HAZARD DIVISION 1.3 MASS FIRE HAZARD DIVISION 1.4 MINOR EXPLOSION HAZARD DIVISION 1.5 VERY INSENSITIVE EXPLOSIVES DIVISION 1.6 EXTREMELY INSENSITIVE EXPLOSIVES Explosives were formerly classified as Class A, B, C or Blasting Agent. A comparison of the old and new classification system is contained in 173.53. In addition to the change in classification systems we are now concerned with compatibility groups which are designated by alpha characters: 1.1A, 1.2D, etc. Information on the different compatibility groups are contained in 49 CFR 173.52.
CLASS 2 GASES DIVISION 2.1FLAMMABLE GASES DIVISION 2.2NON-FLAMMABLE GASES DIVISION 2.3POISONOUS OR TOXIC This class includes materials that are Compressed, Dissolved under Pressure, or Pressurized Cryogenic Liquids, and Liquefied Gases
CLASS 3 FLAMMABLE LIQUID Includes materials whose Flash Point (FP) is not more than 141ºF NOTE: See Combustible Liquids below CLASS 4 FLAMMABLE SOLIDS DIVISION 4.1FLAMMABLE SOLID DIVISION 4.2SPONTANEOUSLY COMBUSTIBLE MATERIAL DIVISION 4.3DANGEROUS WHEN WET
CLASS 5 OXIDIZING SUBSTANCES; ORGANIC PEROXIDES DIVISION 5.1OXIDIZER DIVISION 5.2ORGANIC PEROXIDE
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CLASS 6 POISONOUS (TOXIC) AND INFECTIOUS SUBSTANCES DIVISION 6.1 POISONOUS (TOXIC) MATERIAL DIVISION 6.2 INFECTIOUS SUBSTANCE
CLASS 7 RADIOACTIVE MATERIAL
CLASS 8 CORROSIVES
CLASS 9 MISCELLANEOUS DANGEROUS GOODS * *Category includes Environmentally Hazardous Substances, Elevated Temperature Material, Hazardous Wastes, and Marine Pollutants.
COMBUSTIBLE LIQUIDS Materials whose Flash Point is greater than 141ºF but less than 200ºF are still regulated domestically as combustible liquids. Materials transported domestically only, whose Flash Points are 100 ºF up to 141 ºF may be reclassified as combustible in accordance with 173.120(b).
A COMBUSTIBLE LIQUID which does not sustain combustion is not subject to the requirements of the HMRs. See Appendix H, Part 173 for the required tests. 5.3.Placarding General placarding requirements are contained in 49 CFR Subpart F Part 172. Each person who offers for transportation any hazardous materials subject to the HMR must comply with the applicable placarding requirements.
Placards may not be displayed on any packaging, freight container, unit load device, motor vehicle or rail car unless the placard represents a hazardous material loaded into or onto the container.
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6.0APPENDIX A TANK TRUCK VEHICLE CHECKLIST
TANK TRUCK VEHICLE CHECKLIST This is a general checklist and does not substitute for a detailed mechanical inspection by the carrier according to DOT requirements
Carrier: ______Operator: ______Date: ______U A n c a c c N e c p e / A p t a
Inspection t Comments/Actions b a b l e l e
1 Check for conditions that indicate weakness that might render the tank unsafe (corrosion, dents, defects). 2 Is unloading area level? 3 Inspect the piping, valves and attachments including gaskets and couplings 4 Look for signs of leakage 5 Ensure dome covers/hatches operation and latching. Look for loose metal objects which could affect static discharge
6 Do emergency valve controls operate properly 7 Is loading compartment clean and free from debris? 8 Are fittings and couplings properly secured and free from leaks? 9 Is spring operated safety relief valve operating properly? 10 Does tanker top have safe means of access? 11 Are static grounding/bonding cables clean, effective and secure? 12 Are wheels properly chocked? 13 Is MSDS available and understood? 14 Is all PPE available and being used? 15 Has Valero Employee contact reviewed paperwork and approved loading/unloading? 16 Is loading/unloading area properly drained and away from waterways? 17 Is a drip pan used during disconnection? 18 Is Fire Fighting protection available for the product being loaded/unloaded? 19 Is Proper Placarding in Place? 315-13 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
7.0APPENDIX B TRUCK HANDLING POLICY FOR DRIVERS Valero Terminaling and Distribution Company
TERMINAL POLICIES. SAFETY RULES and OPERATING PROCEDURES OUR GOAL is to operate a safe, environmentally sound and customer-focused and supportive Terminal. In addition, we want to continually make improvements to our operation and we encourage our customers, to share with us their ideas, comments and concerns. SECTION 1: GENERAL POLICIES AND PROCEDURES ZERO-TOLERATION HARASSMENT POLICY: Valero Terminaling and Distribution Company (Valero) does not tolerate any forms of workplace sexual harassment, or other forms of workplace harassment such as intimidation, threats, coercion or discrimination, by its employees, its contractors, its vendors or its customers. Anyone experiencing any form of harassment, or perceived harassment, must report this to the Terminal Supervisor immediately. WEAPONS POLICY: Firearms are strictly prohibited at the Terminal at all times. Any other items that are manufactured for use as a weapon are also strictly prohibited at all times. DRIVER'S LICENSE REQUIREMENT: Before requesting Terminal Driver Certification, an individual must have a valid CDL (Commercial Driver's License) that includes the "Tanker" and "Haz-Mat" endorsements. REQUESTING CERTIFICATION / DRIVER'S CHANGING CARRIERS: The Terminal must receive the following information BEFORE the Terminal will allow any driver to begin training or to be certified as a driver for a different carrier: 1. A letter from the carrier, on company letterhead, that identifies the driver, by full name and CDL number, and requests driver certification for the driver. 2. Upon arrival at the Terminal, the driver must present his/her valid CDL and allow the Terminal to photocopy both side of the license. DRIVER TRAINING AND CERTIFICATION: Before being certified to load at this Terminal, each driver must: Along with his/her carrier, submit a Valero "Carrier/Driver Access Card Agreement" form. Complete a training period sufficient to load safely, properly and satisfy the next 2 steps. Pass a written examination with a grade of 70, or better. Properly load a truck 3 times (at least one load must be gasoline and one load distillate, or a load that has both products may replace one or the other of the full loads) in the presence of a Terminal Operator. The length of the training period depends on each driver and the carrier. However, the Terminal will not proceed with the qualification process if the Terminal Operator does not believe the candidate is ready to complete the examination or to begin the observation loads. In all cases, the Terminal reserves the right to refuse qualification to any driver who is unwilling or unable to safely and properly load a truck and/or is unable to pass the verbal examination. DRIVER CARDS: Each qualified driver will be issued an access (driver's) card that allows the driver to access to the loading system. This card remains the property of Valero and must be surrendered if the driver changes companies, stops loading at the Memphis Truck Terminal or upon demand by Valero. Valero retains the right to invoice any driver or carrier for lost, stolen or un-returned cards. NO SHARING OF DRIVER CARDS: Once assigned by the Terminal, Driver Cards are driver and carrier "specific." Therefore, they cannot be used by anyone other than the specific certified driver and only when loading for the carrier specified for that card. Drivers or carriers found to be "sharing" cards will have their loading privileges suspended.
SECTION 2: SAFETY and ENVIRONMENTAL RULES 315-14 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
SAFETY DEVICES AND EQUIPMENT: An important part of the driver certification process is the familiarization and understanding of the safety devices and safety equipment at the Terminal. The devices and equipment are meant to save life and property in the event of a fire or major spill, and should NEVER be tampered with or removed from their designated location. These items include: The "ESD," or Emergency Shutdown System - 8 Activation Locations (PULL button to activate.) See"SPILLS" section below. The Fire Foam Deluge System –4 Activation Locations (PUSH button to activate.) Fire blankets Fire extinguishers Eye wash and Safety Shower SAFETY INSTRUCTIONS: Terminal staff members are trained and responsible for the safe operation of the Terminal. All drivers must comply with and follow any safety instructions issued to them by any Terminal staff member or the Terminal security officer. INJURIES: Any injury, no matter what the reason, that occurs anywhere at the Terminal MUST be reported to the Terminal Operator immediately. TERMINAL SECURITY / MANDATORY VEHICLE INSPECTIONS: On July 1, 2004, Federal law required that we begin random inspections of vehicles entering our facility. These inspections are normally conducted by security officers contracted by Valero. However, Terminal personnel may also conduct these inspections. The inspections are conducted in the Jet inspection area on the north side of the Terminal. Upon entering the Terminal driveway, drivers should look for the security officer to see if you are being asked to stop for inspection. We are committed to full compliance with this Federal requirement. Therefore, it is mandatory that every Customer comply with the inspection process. We also insist that the security officers treat everyone with respect and fairness. If a driver has a complaint about the process, or a specific incident, DO NOT complain to the security officer. Please notify the Terminal Operator on duty immediately. PROPERTY DAMAGE: Any property damage, to either Terminal, carrier or driver property, that occurs anywhere at the Terminal, MUST be reported to the Terminal Operator immediately. It is Valero policy that the driver/carrier must pay for any and all "driver-caused" damages to Terminal equipment. IMPAIRED DRIVER RULE: The Terminal will prohibit the loading of any truck if the driver appears to be impaired in any way that will impact his/her ability to safely load and operate the truck. STAY WITH THE TRUCK: "BLUE LINE RULE:" While under the Rack, the driver must stay on the right side of the truck - BETWEEN THE PAINTED BLUE LINES - while loading is underway. This places the driver in position to best react to a spill, emergency and the ESD button. While under the Rack, no truck may be left unattended by the driver at any time – UNLESS INSTRUCTED TO EVACUATE THE RACK BY TERMINAL PERSONNEL OR IN THE CASE OF AN EMERGENCY. While waiting to enter the Rack, all drivers should limit their time away from their trucks to avoid delays entering the Rack and/or to quickly respond in the event of an emergency. Unattended trucks waiting to load may be passed by trucks waiting behind them - IF AUTHORIZED BY TERMINAL PERSONNEL. NO TRUCK MAY BE LEFT RUNNING WHEN THE DRIVER IS NOT IN ATTENDANCE. All drivers must remain on Terminal property if their truck is on Terminal property. DRIVER CONVERSATIONS UNDER THE RACK: To avoid distractions, and possible resulting loading or procedural errors, any conversations with a driver who is loading his/her truck should be very brief. SPILLS: ALL SPILLS MUST BE REPORTED TO THE TERMINAL OPERATOR - IMMEDIATELY. SECONDS COUNT: THE E.S.D. SHOULD BE PULLED ANYTIME PRODUCT IS OBSERVED FLOWING OUT OF THE TOP OF A TRAILER OR IS FLOWING FROM DEFECTIVE TRAILER OR RACK EQUIPMENT - AT ANY LANE. . Any dripping at the loading manifolds, during loading, must be captured in the Terminal draining bucket - grounded to the trailer - and dumped into the sump at the Lane. The dripping must be reported to the Terminal Operator who will determine if the source 315-15 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
is a defective loading adapter or the trailer manifold. . When a spill occurs, the driver must immediately stop all loading and alert the Terminal Operator. . The driver should alert other drivers nearby that there is a spill and that they should not start or move their trucks until authorized by the Terminal Operator. . Drivers are NOT permitted to "wash down a lane" should a spill occur. . The Terminal Operator may determine that trucks in multiple Lanes must remain in place until a spill has been cleaned up sufficiently. All drivers must cooperate with these instructions. . Failure to report any spill will result in disciplinary action up to and including the suspension of a driver's loading privileges. . SPILLS OF MORE THAN 5 GALLONS: In addition to following the instructions in this section, everyone in the immediate area of the spill should leave the area and remain at least 50 feet away until the Terminal Operator indicates that it is safe to re-enter the area. PRODUCT-CONTAMINATED WASTE MATERIALS: The Terminal, by law, cannot accept any product- contaminated items, such as spill pads, rags and containers. Drivers and carriers must properly dispose of these items. Placing any of these items into a trash container at the Terminal, or leaving these items at the Rack or elsewhere on Terminal property, is illegal and will not be tolerated. SPEED LIMIT: THE POSTED TERMINAL SPEED LIMIT IS 5 M.P.H. THROUGHOUT THE TERMINAL. Drivers exceeding the speed limit will be verbally warned one time. Any additional incidents of speeding will result in additional disciplinary action up to and including the suspension of a driver's loading privileges. SAFETY CONES. POSTS AND BARRICADES: The Terminal uses a variety of traffic control safety devices to direct traffic at the Terminal. Only Terminal personnel are allowed to shift, change or remove any of these devices. SMOKING: Smoking is prohibited in all areas of the Terminal EXCEPT under the designated smoking area. Any driver found smoking in the truck or anywhere else on the Terminal property will be immediately suspended from loading at the Terminal. THE "YELLOW" LINE and ELECTRICAL/BATTERY-OPERATED DEVICES: . All trucks must come to a COMPLETE STOP at the yellow line in front of the entrance side of the Rack. . No truck may cross the "yellow line" and proceed to the Rack until every electrically / battery- operated device has been turned off. This includes all lights, radios, CB's, PAGERS and MOBILE or CELL PHONES. . Headlamps must remain off until the truck has totally cleared the Rack. . All other electrically/battery-operated devices, AS NOTED ABOVE, must remain off until the truck has cleared the entrance to the driver's room. SPEED LOADING: Deliberately setting a meter higher than needed and stopping flow with a "stop" button, to avoid the meter's "low flow rate" at the end of the loading run, will result in a suspension of loading privileges.
PASSENGERS: . Passengers are the responsibility of the driver at all times when at the Terminal. . All passengers must exit the truck at the "yellow line." Passengers are not allowed under the Rack canopy at any time. . The driver MUST escort the passenger from the "yellow line" to either the driver's room or the . smoking canopy. Passengers are not allowed to walk "un- escorted" to/from the truck.
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. Passengers may ONLY re-enter the truck at the driver's room entrance area. SLEEPING AT THE TERMINAL: No one is allowed to sleep at the Terminal at any time.
PARKING TRUCKS / PRIVATE VEHICLES AT THE TERMINAL- Due to very limited space, no trucks or private vehicles may be parked and left unattended at the Terminal. The Terminal retains the right to tow any of these vehicles - at the vehicle owner's expense. Trucks should never be parked in any of the driveway areas if a driver needs to leave the truck and enter the Terminal building.
NO REPAIR WORK OR EQUIPMENT INSPECTIONS OF ANY KIND, AE PERMITTED WHILE THE TRUCK IS UNDER THE RACK OR WITHIN 50 FEET OF THE RACK CANOPY. TRUCK/TRAILER MAINTENANCE AND BREAKDOWNS Absolutely no maintenance work is permitted on any unit while under the Rack or in the "exit area” between the Rack canopy and the driver's room. If a unit breaks down while under the Rack, the driver must notify the Terminal Operator immediately. Depending on Terminal traffic, the Operator will normally allow carrier/driver one hour to move the unit. However, this time may be reduced or eliminated if the Terminal is very busy. The Terminal retains the right to have any unit towed from the Rack at the carrier/driver's expense No unit. loaded or empty, may ever be pushed at the Terminal. LOADING MUST STOP IF PRODUCT OR VAPOR BEGINS LEAKING FROM THE TRAILER OR ANY OF THE RACK HOSES OR FITTINGS: The Terminal Operator must be notified immediately.
NO TRUCKS MAY BE BACKED UP ONCE THEY ARE UNDER THE RACK. DRIVER IS PERMITTED TO CLIMB ON TOP OF THE TRUCK OR TRAILER WHILE THE UNIT IS UNDER THE RACK.
SECTION 3: EQUIPMENT REQUIREMENTS TRACTORS MUST HAVE: Headlamps lights and all other electrical equipment that can be turned off before the truck crosses THE YELLOW LINE. and enters the rack while under the Rack- These items must remain off until the truck has cleared the rack TRAILERS MUST HAVE: At least one grounding point that can be used to ground the trailer outside of the Rack in the event of an emergency. An external switch that enables all belly valves to be closed without direct access to the belly valve handles - in an emergency. - Scully overfill protection system that includes "ground hog" grounding Brake system interlock valves at the loading manifolds or loading bar covering the manifolds Brake system interlock valve at all vapor hose connection ports. Vapor hose connection ports with check valve poppets and caps at each location A current copy of the annual "Method 27" "Determination of Vapor Tightness." A copy of this document must be on file at the Terminal before any trailer can load. No trailer may be loaded without a current, non-expired "Method 27" on file. Properly functioning equipment and a charged fire extinguisher Upon loading at the Terminal for the first time, all trailers will be subject to an external inspection performed by the Terminal Operator. No trailer will be allowed to load if the 315-17 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
trailer fails to pass this inspection. Properly displayed haz-mat placards that cover the product(s) being loaded. SECTION 4: DRIVER CLOTHING AND FOOTWEAR REQUIREMENTS/RECOMMENDED P.P.E. CLOTHING: Flame retardant clothing, or 100 cotton clothing, is preferred due the ever-present possibility of a flash fire. (Fabric blends may melt in a fire or intense heat.) No shorts are permitted at any time. Tank top or sleeveless shirts are not permitted at any time.
FOOTWEAR: Steel-toed boots are preferred, but not required. Footwear must be of a leather, or leather- type, material. Boot-style is preferred, but standard shoe-style is OK. NO sneakers, tennis shoes, athletic shoes, sandals, open-toed shoes, shoes with holes in the upper section or the soles, and etc., are permitted. Socks are required. Oil resistant soles are required. Laces must be tied or straps must be fastened. RECOMMENDED PERSONAL PROTECTIVE EQUIPMENT (PPE): Safety glasses or Safety goggles. Petroleum product resistant gloves. Hard hat. SECTION 5: LOADING PROCEDURES ENTER THE LOAD INTO THE TERMINAL OPERATING SYSTEM DATA ENTRY TERMINAL (D.E.T.). If no Rack lane is open, a driver should set up the load at one of the 3 "remote" DET's - located at Lanes #2, 4 and 6. The driver must select the correct Supplier, Customer and Destination for the load. The Terminal Operator should be contacted BEFORE loading starts if a driver has any questions.
THEN. FOLLOW THESE NINE STEPS: ONE: GROUNDING / OVERFILL PROTECTION: Connect the Scully plug to the connection on the trailer. This is ALWAYS the first and the last item connected to the trailer before and after loading. If either, or both, Scully lights fail to "go green," call the Terminal Operator. TWO: VAPOR CONTROL: Connect the vapor hose from the Rack to the trailer vapor connection port nearest the hose. THREE: COMPARTMENT DRAINING (Product Loading Restrictions are listed below in Section 6): NOTE: IT IS TERMINAL POLICY TO PROHIBIT COMPARTMENT DRAINING UNLESS COMPARTMENT DRAINING IS REQUIRED AS LISTED BELOW OR In SECTION 6 (under the "Product Loading Restrictions"). NOTE: IF COMPARTMENT DRAINING IS REQUIRED: The following applies to ALL compartments EXCEPT a compartment that has been loaded at another Terminal, and not delivered, prior to loading here. The driver must notify the Terminal Operator about this product prior to draining any compartments. Compartment Draining, of all compartments, is REQUIRED and PERMITTED only in the following cases. Remember: IF draining IS required, then ALL the compartments must be drained. 1 DRAIN: If loading Jet-A or K-1 Kerosene (Follow Jet-A/ K-1 procedures) 2 DRAIN: If loading #2 low sulfur Diesel into any compartments that contained gasoline on the previous load. 3 DRAIN: If there may be some product remaining in any compartment(s) from the previous delivery. A. FIRST: Obtain the permission of the Terminal Operator to drain this product. B; The Terminal maintains the right to restrict the amount of product to be drained and may prohibit the draining if the Terminal deems the amount of product to be excessive. 315-18 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
Here are the steps to safely and properly drain compartments before loading any products. A Terminal Operator witness the draining of all the compartments if Jet-A or K-1 will be loaded. .Remove all caps or hog noses from ALL trailer loading manifolds. .Open all belly valves. .Connect the grounding wire on the draining bucket to a suitable location on the trailer. .Carefully open each manifold and empty all the product into the bucket. .If it is discovered that a manifold has more than a few gallons remaining, stop the process and notify the Terminal Operator. DO NOT use a hose to drain product without the Terminal Operator's permission. .After draining all compartments, ground the bucket to the product sump on the Rack, remove the sump cover and drain the bucket. Replace the sump cover and leave the bucket grounded and sitting next to the sump. NEVER drain any compartment directly onto the Rack Lane. FOUR: CONNECT THE RACK LOADING ARMS TO THE DESIRED COMPARTMENTS. FIVE: START THE METERS USING THE DATA ENTRY TERMINAL AT THE LANE. The driver should keep in mind where the ESD (Emergency Shutdown Device) button is located in the event that a major spill or problem occurs while loading. The "STOP" button on the DET will stop all meters at the lane. The "STOP" button on the meter will stop that meter only. If a driver notices that a mistake was made, all loading should stop and the Terminal Operator should be contacted immediately. The driver should make sure that meter flow has stopped before disconnecting any loading arm. SIX: CLOSE THE BELLY VALVE BEFORE DISCONNECTING ANY LOADING ARM FROM THE MANIFOLD. BE SURE ALL LOADING ARMS ARE DISCONNECTED BEFORE STEP SEVEN. Please push the loading arms to their places at the sides of the meters and replace any loading arm containment straps. SEVEN: DISCONNECT THE VAPOR HOSE AND RETURN IT TO ITS HOLDER ON THE RACK. EIGHT: DISCONNECT THE SCULLY CORD. NINE: COMPLETE THE PROMPTS IN THE DET = YOUR LOADING PROCESS IS COMPLETE. BILL OF LADING PROCEDURES: The Bill of Lading automatically prints when the DET loading process is complete. The Bill of Lading must be signed by the driver. It is OK to add addresses, and etc., to the Bill of Lading, but the product(s) and the destination cannot be changed. If a mistake has been made, the Terminal Operator should be contacted BEFORE THE DRIVER LEAVES THE TERMINAL. Bills of Lading cannot be corrected by the Terminal after the driver has left the Terminal. The TOP 2 COPIES of each Bill of Lading are TERMINAL COPIES and must be left in the basket next to the Bill of Lading printers. SECTION 6: PRODUCT LOADING RESTRICTIONS: JET FUEL AND K-1 KEROSENE: . May ONLY be loaded into compartments that contained Jet-A or K-1 Kerosene on the previous load. . May be loaded into a compartment that has been properly steam cleaned and dried. HOWEVER, the Terminal is not responsible if a load is rejected because of water contamination after the cleaning. . REQUIRED: A Terminal Operator must observe the draining of all the compartments prior to loading Jet or K-1 Kerosene. The Terminal Operator will check the drained product in a white bucket. The Terminal reserves the right to require a copy of the trailer cleaning service/work order. K-2 KEROSENE: 315-19 Valero Terminaling and Distribution Company Last Revised 01/10/07 GENERAL SAFETY PROCEDURES TANK TRUCK HANDLING
May NOT be loaded into any compartment that contained gasoline or Dyed Diesel on the previous load. May be loaded into any compartment that contained clear Diesel or Jet-A on the previous load. May be loaded into a compartment that has been properly steam cleaned and dried. #1 DIESEL FUEL: . May NOT be loaded into any compartment that contained gasoline on the previous load. . Must be loaded AFTER clear, low sulfur Diesel has been loaded when "splash blending" a winter blend at the Loading Rack. CLEAR OR DYED DIESEL FUEL: If the previous product in ANY of the compartments was gasoline, ALL the compartments must be completely drained prior to loading. If the previous product in ALL of the compartments was Diesel, Jet-A or kerosene, NO DRAINING IS PERMITTED. GASOLINE: If the previous product in ANY of the compartments was gasoline, Diesel, Jet-A or kerosene, NO DRAINING IS PERMITTED. MISREPRESENTATION POLICY: If a driver is caught deliberately misrepresenting the product(s) carried on the previous load, in an attempt to load jet or kerosene without the required previous product(s), the driver will be permanently suspended from loading at ALL Valero Terminals. SECTION 7: DISCIPLINARY POLICY THE WARNING SYSTEM: Although a few specific disciplinary actions are mentioned above, in general policy, rule or procedure violations result in disciplinary action equal to the severity of the infraction. However, continual infractions will result in progressive disciplinary action up to, and including, the permanent suspension of loading privileges at ALL Valero Terminals. SECTION 8: DRIVER AND CUSTOMER OPEN-DOOR POLICY I As stated in "OUR GOAL," above, the Terminal wants operate in a "customer-focused" and "supportive" manner. I We want to hear your ideas, comments and concerns. If you would like to discuss any Terminal issue, please contact a Terminal Operator or the Terminal Supervisor.
NOTE: Valero reserves the right to make additions, deletions and changes to these policies, rules and procedures, without prior notice, at any time. It is the responsibility of every driver to read the notices posted in the Terminal's driver's room so that each driver is aware of any changes.
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8.0APPENDIX C DRIVER CHECKLIST AND EXAMINATION AND OBSERVATION LOADS REGISTER
DRIVER'S NAME:______COMPANY:______^ I have been shown and understand the location and function of the following items: __Fire extinguishers and fire blankets. __Emergency Shut Down (ESD) buttons - 8. (These PULL out to activate.) __Fire Foam Deluge activation buttons - 4. (These PUSH in to activate.) __Rack telephones = DIAL 11. __Yellow stop line to the West of the Rack. __Smoking canopy. __Driver's Room. __Draining Bucket Procedures and Storage. DRIVER'S SIGNATURE:______DATE:______TOUR & "WALK-AROUND" CONDUCTED BY:______DATE:______DRIVER CERTIFICATION EXAMINATION: POLICIES, RULES AND PROCEDURES EXAMINATION NUMBER:______SCORE:______OUT OF 10 QUESTIONS THE DRIVER MUST SCORE A MINIMUM OF 7 RIGHT ANSWERS (70) TO PASS TEST ADMINISTERED BY:______DATE:______DRIVER MUST PASS WRITTEN EXAMINATION BEFORE PERFORMING ANY OBSERVATION LOADS TERMINAL OPERATOR OBSERVATION LOADS: DATE:_____PRODUCT:______PASS:_____FAIL - WHY?______INITIALS:______
DRIVER SHOULD NOT BE CERTIFIED:______DATE:______
DRIVER IS READY FOR CERTIFICATION:______DATE:______
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9.0APPENDIX D LOADING ARM INSPECTION AND DEFECT REPORT
MEMPHIS TERMINAL
LOADING ARM INSPECTION AND DEFECT REPORT
INSPECTION DATE:______INSPECTOR:______
ARM ARM & SWIVEL COUNTER WEIGHTS HOSE ADAPTER NO OK DEFECT- OK DEFECT- OK DEFECT- OK DEFECT- 1-1 1-2 1-3 1-4 1-5 WORK REQUEST ENTERED: 2-1 2-2 2-3 2-4 2-5 CONTINUE NUMBERING AS NEEDED
NOTES: .
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