Business Process Procedures s3

SuccessFactors HCM Suite 1405 October 2014 English

Equity Planning in SuccessFactors (FI2) Test Script

SAP SE Dietmar-Hopp-Allee 16 69190 Walldorf Germany SAP Best Practices Equity Planning in SuccessFactors (FI2) Test Script

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Contents

1 Purpose...... 6 1.1 Purpose of the Document...... 6 1.2 Purpose of Equity Planning in SuccessFactors...... 6 2 Prerequisites...... 6 2.1 System Access...... 6 2.2 Roles...... 7 2.3 Master Data, Organizational Data, and Other Data...... 8 2.4 Business Conditions...... 9 3 Overview Table...... 10 4 Testing the Process Steps...... 14 4.1 Prepare Equity Template...... 14 4.2 Import Compensation-Relevant Metadata...... 18 4.3 Export Compensation Relevant Employee Data...... 19 4.3.1 Update Compensation Staging Field Table...... 21 4.4 Check Employee Data...... 21 4.5 Maintain Employee Data...... 23 4.6 Export Compensation Relevant Employee Data...... 26 4.6.1 Update Compensation Staging Field Table...... 28 4.7 Monitor Compensation Data Transfer...... 28 4.8 Correct Errors (optional)...... 31 4.9 Export Compensation Relevant Employee Data (optional)...... 32 4.10 Check Employee Data...... 35 4.11 Launch Equity Forms...... 37 4.12 Perform Equity Planning...... 39 4.13 Perform Executive Review...... 41 4.14 Process Equity Plan...... 43 4.15 Adapt Equity Plan (optional)...... 45 4.16 Perform Executive Review...... 47

4.17 Process Equity Plan...... 48 4.18 Adapt Equity Plan (optional)...... 50 4.19 Complete Equity Planning...... 52 4.20 Launch Compensation Statement...... 54 4.21 View Employees’ Total Compensation Statement...... 56 4.22 View My Total Compensation Statement...... 57 4.23 Import Compensation Data...... 58 4.24 Activate Compensation Data...... 61 4.24.1 Update Employee Additional Payments...... 64 4.25 Monitor Compensation Data Import...... 64 4.26 Correct Errors (optional)...... 67 4.27 Import Compensation Data (optional)...... 68 4.28 Activate Compensation Data (optional)...... 71 4.29 View Employee Additional Payments...... 74 5 Appendix...... 75 5.1 Process Chains...... 75 5.1.1 Preceding Processes...... 75 5.1.2 Succeeding Processes...... 76

Equity Planning in SuccessFactors

1 Purpose

1.1 Purpose of the Document This document provides a detailed procedure for testing the scope item Equity Planning in SuccessFactors after solution deployment, reflecting the predefined scope of the solution. Each process step is covered in its own section, providing the system interactions (i.e. test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly (see column Test Step). Customer-project- specific steps must be added. . Note for the customer project team: Instructions for the customer project team are highlighted in yellow and should be removed before hand -over to project testers. The appendix is included for internal reference, in particular to support A2O, and should also be deleted before hand-over to the customer, unless deemed helpful to explain the larger context. 1.2 Purpose of Equity Planning in SuccessFactors

This scope item allows an organization to plan equity compensation for their staff. Equity (Individual Elements and Comp Planner) is a long-term incentive vehicle to provide lasting retention for our best people. When deciding how to award equity, as a manager, you should consider your employees’ most recent performance as well as their future potential growth. This scope item allows employees to display their salary statements. In the area of benefits employees can access their total compensation statement including the information on benefits they have enrolled in.

2 Prerequisites

This section summarizes all prerequisites needed to conduct the test in terms of system, user, master data, organizational data, and other test data and business conditions. 2.1 System Access

The test should be conducted with the following system and users:

Type of Data Details System SAP ERP HCM System SuccessFactors Standard User HR Administrator (SAP) Standard User Compensation Administrator (SuccessFactors) Standard User Compensation Planner (SuccessFactors) Standard User Line (Planning) Manager (SuccessFactors) Standard User Employee (SuccessFactors) Standard User 2nd Level Manager (SuccessFactors) Standard User 3rd Level Manager (SuccessFactors)

2.2 Roles

For non-standard users, the following roles must be assigned to the system users testing this scenario: Business Role Business Role Id Process Step HR Administrator (SAP) HR Administrator (SAP) Refer to chapter 3 Overview Table Compensation Administrator (SuccessFactors) Compensation Administrator (SuccessFactors) Refer to chapter 3 Overview Table Compensation Planner (SuccessFactors) Compensation Planner (SuccessFactors) Refer to chapter 3 Overview Table Line (Planning) Manager (SuccessFactors) Line (Planning) Manager (SuccessFactors) Refer to chapter 3 Overview Table Employee (SuccessFactors) Employee (SuccessFactors) Refer to chapter 3 Overview Table 2nd Level Manager (SuccessFactors) 2nd Level Manager (SuccessFactors) Refer to chapter 3 Overview Table 3rd Level Manager (SuccessFactors) 3rd Level Manager (SuccessFactors) Refer to chapter 3 Overview Table

Sample data can be taken from building block configuration guide FI5.

2.3 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company has been created in your system during implementation. The organizational structure reflects the structure of your company. Use your own master data to go through the test procedure. If you have installed an SAP Best Practices Baseline Package, you can use the following Baseline Package scenario data: Data Sample Value Details Comments Copy from existing Copy from existing format: dd.mm.yyyy Validity needs to match when person is hired Assign to position format: dd.mm.yyyy Date should be same as or later than position date Enter position created above manually manually manually City

Data Sample Value Details Comments Defaults or enter manually Defaults or enter manually Enter value from dropdown Enter value from dropdown user name

2.4 Business Conditions The business process described in this Business Process Documentation is part of a larger chain of integrated business processes or scenarios. As a result, you must have completed the following processes and fulfilled the following business conditions before you can start any activities in this scenario:

Business Condition Comment 1 To run through this scope item, the organizational structure As example of how to maintain an organizational structure you can refer must be available. to scope item Maintain Organization Structure (F03) of SAP Personnel Administration and Organization Management rapid-deployment solution V4.607. 2 To be able to maintain compensation data for an employee in As example of how to enter hiring (or rehiring) data of an employee you SAP ERP, this employee must have been hired (or rehired) can refer to scope item Administer Personnel - Hire / Rehire / External and already exist in the system. Hire (F05) of SAP Personnel Administration and Organization Management rapid-deployment solution V4.607.

Business Condition Comment 3 The basic data of all employees involved in different roles (as Refer to scope item Transfer of SAP ERP HCM Basic Employee Data to enumerated in chapter Roles) in the equity planning process SuccessFactors (SF7) of SAP ERP HCM Integration to has been transferred to SuccessFactors from SAP ERP HCM SuccessFactors rapid-deployment solution V3.607.

3 Overview Table

The scope item Equity Planning in SuccessFactors consists of several process steps provided in the table below.

Process Step UI Business Condition Business Transaction Expected Results type Role Code / Program / Job Prepare Equity UI A new equity planning cycle Compensation SF App The Equity Template has been created for Template starts (usually at the beginning Planner equity planning. of the year).

Import Compensation- UI SAP system needs to be HR HRSFI_SYNCH_MET The latest SuccessFactors Compensation Relevant Metadata updated with the latest Administrator ADATA Template and Ad Hoc Report information has SuccessFactors been transferred to the SAP ERP system. Compensation Template and Ad Hoc Report information.

Export Compensation UI If no job has been scheduled HR HRSFI_COMP_DATA The extracted compensation data is replicated Relevant Employee to run this report then the Administrator _REPL automatically to SuccessFactors using Data report needs to be triggered by middleware integration. the user in the HR system.

Update Compensation Back- In SuccessFactors Biz X the staging table for Staging Field Table ground compensation is updated; the data is then used in further processing. Check Employee Data UI Compensation SF App The data of the employee as transferred from Administrator SAP ERP has been viewed to check it for correctness.

Process Step UI Business Condition Business Transaction Expected Results type Role Code / Program / Job Maintain Employee UI HR PA40 The employee’s data has been updated. Data Administrator

Export Compensation UI If no job has been scheduled HR HRSFI_COMP_DATA The extracted compensation data is replicated Relevant Employee to run this report then the Administrator _REPL automatically to SuccessFactors using Data report needs to be triggered by middleware integration. the user in the HR system

Update Compensation Back- In SuccessFactors Biz X the staging table for Staging Field Table ground compensation is updated with the employee data; the data is then used in further processing.

Monitor Compensation UI HR Administrator periodically HR HRSFI_MONITORIN Any issues with the transfer of data from SAP Data Transfer reviews ongoing processing to Administrator G_EMPL (web ERP to SuccessFactors have been identified. address any issues. dynpro application)

Correct Errors UI The monitoring of HR Dependent on the The errors for individual employees that (optional) compensation data transfer Administrator type of error message occurred during data transfer have been has revealed errors. issued solved.

Export Compensation UI Errors have been corrected. HR HRSFI_COMP_DATA The corrected compensation-relevant data has Relevant Employee Administrator _REPL been exported. Data (optional) Check Employee Data UI Compensation SF App The data of the employee as transferred from Administrator SAP ERP has been viewed to check it for correctness. Launch Equity Forms UI Compensation SF App Equity planning forms are created in the line Administrator (planning) manager’s inbox.

Perform Equity UI Line Manager SF App The equity planning for the employee has Planning been performed.

Perform Executive UI 2nd Level SF App Equity planning recommendations have been Review Manager reviewed across the whole team. They have confirmed that the equity process has been applied consistently across the whole team.

Process Step UI Business Condition Business Transaction Expected Results type Role Code / Program / Job Process Equity Plan UI 2nd Level SF App The equity plan has been either approved or Manager rejected and sent back to the line manager for errors to be fixed.

Adapt Equity Plan UI 2nd level manager has rejected Line Manager SF App The errors in the equity plan have been (optional) the equity plan. corrected and the form is sent again to the 2nd level manager for approval.

Perform Executive UI 2nd level manager has 3rd Level SF App Equity planning recommendations are Review approved the equity plan. Manager reviewed across the whole team. They have confirmed that the equity process has been applied consistently across the whole team.

Process Equity Plan UI 3rd Level SF App The equity plan has been either approved or Manager rejected and sent back to the line manager or 2nd level manager for errors to be fixed.

Adapt Equity Plan UI 3rd level manager has rejected Line Manager SF App The errors in the equity plan have been (optional) the equity plan. or 2nd Level corrected and the form is sent again to the 3rd Manager level manager for approval.

Complete Equity UI 2nd level manager has Compensation SF App The equity form is marked as complete. Planning approved the equity plan. Administrator

Launch Compensation UI Compensation SF App The compensation statements are launched Statement Administrator and can be accessed

View Employees’ Total UI Line Manager SF App The compensation statements for the direct Compensation reports have been viewed. Statement View my Total UI Employee SF App The own compensation statement has been Compensation viewed. Statement Import Compensation UI HR HRSFI_COMP_DATA The compensation data has been imported Data Administrator _IMP from SuccessFactors into SAP ERP

Process Step UI Business Condition Business Transaction Expected Results type Role Code / Program / Job Activate Compensation UI HR HRSFI_COMP_DATA The employee’s changed compensation data Data Administrator _ACT has been activated

Update Employee Back- As a result of the compensation data activation Additional Payments ground the infotype Additional Payments (IT0015) has been updated with equity data in SAP ERP.

Monitor Compensation UI HR Administrator HR HRSFI_MONITORIN Any issues with the transfer of data from Data Import periodically reviews Administrator G_COMP (web SuccessFactors to SAP ERP have been ongoing processing to dynpro application) identified address any issues.

Correct Errors UI The monitoring of HR Dependent on the The errors for individual employees that (optional) compensation data import has Administrator type of error message occurred during import and activation of revealed errors. issued changed compensation data have been solved

Import Compensation UI HR HRSFI_COMP_DATA A new import of corrected compensation data Data (optional) Administrator _IMP has been performed.

Activate Compensation UI HR HRSFI_COMP_DATA A new activation of corrected compensation Data (optional) Administrator _ACT data has been performed and infotype 0015 has been updated automatically in SAP ERP.

View Employee UI HR PA20 The updated additional payment of the Additional Payments Administrator employee is displayed

4 Testing the Process Steps

This section describes test procedures for each process step that belongs to this scope item. The test should take approximately 2,5 hours. (This estimate does not include the execution of optional steps.)

4.1 Prepare Equity Template

Test Administration Customer project: Fill in the project-specific parts (highlighted).

Test Case ID Tester Name Testing Date Responsibility

Test Type

Test System

Test Tool

Purpose The Equity template is updated by the Compensation Planner in preparation for the current year’s equity planning cycle. For this purpose he or she first copies the previous year’s equity template and renames it to the current year. Then he or she updates the source data including budgets, guidelines and rating sources if needed. Procedure

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # 1 Log on Go to SFSF Instance and log on as Enter the username Logged onto SF as Compensation Planner corresponding to the Compensation Compensation Planner and Planner the appropriate password. 2 Access Admin Choose Home  Admin Tools from the Admin Tools screen Tools menu on the top left corner. is displayed 3 Access Choose Compensation Compensation Compensation Home Compensation Home from the Company Processes & screen is displayed Home Cycles administration tools. 4 Copy Previous Next to the previous year’s equity plan on the Equity plan is copied Year’s Equity left-hand side of the screen, press the Copy to current year Plan icon. 5 Adapt Name of Change the name of the copied plan to Name of new plan template: Copied Equity reflect the current year and change the fiscal Equity Plan year end date to the end of the current fiscal Plan (Individual year. Elements) - When done, press again Copy. Integrated New Fiscal Year End Date: 31st December 6 Select Equity Select the relevant equity template in the left Plan box: Equity Plan (Individual Elements) - Integrated 7 Maintain Press Plan Setup  Settings  Advanced Advanced Settings. settings When the form has been copied from the previous year’s equity plan the advanced

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # settings are not automatically copied. Please configure the advanced settings as per the previous year’s equity plan 8 Maintain Press Plan Setup  Plan Details  Budget Budget Value: update the Budget budget value for the budget entry For the stock budget, in the Actions column, select Take Action  Edit. Update budget value and press the Update button. Repeat for all other budget entries. 9 Maintain Press Plan Setup  Plan Details  Min, Low, Default, High and Guidelines Guidelines. Max: update the formula details to reflect the current year equity plan guidelines Click on the Filter Options rule and maintain formula details including min, low, default, high, and max values, and press the Save button. 10 Maintain Press Plan Setup  Plan Details  Rating Form: select the current year Rating Sources Sources. performance management form For the performance management form (for example Performance and Development Plan – Integrated), in the Actions column, select Take Action  Edit. Update the form and press the Save button. 11 Maintain Press Plan Setup  Plan Details  Eligibility Eligibility. Rules

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment #

When the form has been copied from the previous year’s equity plan the eligibility rules are not automatically copied. Press Add Rule button to add the same rules from the previous year’s equity plan. Press the Save button. 12 Access Ad Hoc Choose Home  Reports (or Analytics) from A list of existing ad Report the drop down on the top left corner. hoc reports is displayed together with report type, In the menu on top of the Dashboards screen domain, owner, and click on Analytics. creation date.

Click in the Reports list on the left hand side of the screen on Ad Hoc Reports. 13 Select Relevant In the Report Name column of the table click The Editing Ad Hoc Report on the right dropdown next to the ad hoc Compensation report SAP Equity Planning and select Edit. Planning report: SAP Equity Planning screen is displayed.

14 Update Go to the Data Sets tab located immediately Relevant Ad below the screen title. Hoc Report In the Select Data Sets part of the screen click on the Data Sets field, flag the relevant equity template from the dialog box, and choose the OK button.

Press the Save button to save your changes.

In the delivered plan template Equity Plan (Individual Elements) – Integrated the field Job Title (CUSTOM_STOCK_JOB_TITLE) is available but the handling of this field in the integration between SuccessFactors Equity Planning and SAP ERP is not in the scope of this Scope Item (FI2). Therefore the content of the field Job Title field will not be transferred between SAP ERP and SuccessFactors Equity Planning.

4.2 Import Compensation-Relevant Metadata

Test Administration

Customer project: Fill in the project-specific parts (highlighted).

Test Type

Test System

Test Tool

Purpose The HR Administrator runs the metadata report to update SAP ERP with the latest SuccessFactors Equity Template and Ad Hoc Report information. Procedure

Test Test Step Name Instruction User Entries: Expected Result Pass / Fail / Step # Field Name: Value Comment 1 Access SAP Log on to SAP ERP and enter HRSFI_SYNCH_ME The Importing Metadata from Transaction following transaction code TADATA SuccessFactors Bizx screen is displayed 2 Select In the Synchronization Synchronization Settings for Compensation Settings for section check the SFSF Compensation Compensation Group IDs and SFSF Ad Hoc Reports boxes. 3 Run program Choose the Execute button. Once the processing is complete, a Display Log appears. The success or failure can be seen based on the traffic lights presented.

4.3 Export Compensation Relevant Employee Data

Test Administration

Test Type

Test System

Test Tool

Purpose The HR Administrator exports relevant compensation data for the employee to SuccessFactors from SAP ERP. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment 1 Access SAP Log on to SAP ERP HRSFI_COMP_DATA_REPL The Replication of Transaction and enter following employee’s compensation transaction code data screen is displayed 2 Enter Enter the reporting Reporting Period: Today Period period for which employee data should be selected. 3 Enter Enter selection criteria Personnel Number: Enter specific personnel Selection to identify the number or a range of personnel numbers. Criteria employees for which data is to be exported. Employment Status: Select values 3 (Active). In addition, if employees on leave should be considered too, select value 1 (Inactive). Company Code: Enter value if appropriate Personnel area: Enter value if appropriate Personnel subarea: Enter value if appropriate Employee group: Enter value if appropriate Employee subgroup: Enter value if appropriate 4 Enter Provide additional Extraction Language: Value EN is defaulted; Default information relevant for adapt as appropriate. Settings the SuccessFactors system: Field Set For Data Export: Select Equity Planning from the dropdown SFSF Compensation Group ID: Select

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment sapcompequityplan from the dropdown.

The compensation group ID is an entity from the SFSF system that groups together compensation templates that should be receiving the exported data. SuccessFactors distinguishes data for different templates via adding a suffix to field names. User ID Determination: Defaults to Central Person ID.

Specifies which content the SAP ERP system extracts for the field USERID. 5 Run Choose the Execute Once the processing is program button. complete, a Display Log appears. The success or failure can be seen based on the traffic lights presented. The data transferred to SuccessFactors is available for equity planning.

4.3.1 Update Compensation Staging Field Table

Purpose The extracted equity data is replicated automatically to SuccessFactors using middleware integration. The middleware may be a SAP Netweaver PI system or a SAP HANA Cloud Integration. In both cases the SAP ERP system sends SOAP messages to SAP PI or SAP HCI, where the SAP ERP compensation relevant fields are mapped to the corresponding SuccessFactors fields. The SAP PI or SAP HCI sends SOAP messages to the SuccessFactors system.

In SuccessFactors Biz X the staging table for compensation is updated; the data is then used in further processing.

4.4 Check Employee Data

Test Type

Test System

Test Tool

Purpose The Compensation Administrator views the data of the employees as transferred from SAP ERP in the compensation staging table. This is to ensure the correct data has been passed from SAP to SuccessFactors prior to launching the Equity Planning forms. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Step # Name Field Name: Value Fail / Comment 1 Log on Go to SFSF Instance and log on as Enter the username Logged onto SF as Compensation Administrator corresponding to the the Compensation Compensation Administrator Administrator and the appropriate password

Test Test Step Instruction User Entries: Expected Result Pass / Step # Name Field Name: Value Fail / Comment 2 Access Choose Home  Admin Tools from the menu on Admin Tools screen Admin the top left corner. is displayed Tools

3 Select Choose Update User Information  Employee The Exports Users Employee Export from the Manage Employees screen is displayed. Export administration tools. 4 Export Expand the Specify Compensation Data Updating User file is saved User File Options section and select the checkbox Include onto your local User Compensation Data. directory Once this field is checked, the below checkboxes show up, check them as well:  Include imported field-level eligibility fields with system default import keys  Include imported compensation field(s) (and planner flag if applicable) defined for the selected compensation form template(s) below

Select the relevant equity template: Equity Plan (Individual Elements) – Integrated

The drop down becomes editable once the checkbox above is selected.

Press the Export User File button to export the user file. Save the file to your local directory 5 Check Open the user file in excel. Correct equity Equity Validate relevant equity planning data has been planning data can Data on passed to SuccessFactors including: be found in the user the user file  sapcompequityplan_CUSTOM_STOCK_JOB_T

Test Test Step Instruction User Entries: Expected Result Pass / Step # Name Field Name: Value Fail / Comment file ITLE  sapcompequityplan_Job Level

4.5 Maintain Employee Data

Test Type

Test System

Test Tool

Purpose The HR Administrator maintains the job level and job title of an employee in SAP ERP. For this he or she performs an organizational reassignment of the same. The job level and job title information is stored in infotype Organizational Assignment (infotype 0001). Procedure

Test Test Step Name Instruction User Entries: Expected Result Pass / Step # Field Name: Value Fail / Comment 1 Access Personnel Access the transaction using SAP ECC Menu: Personnel Actions screen is Actions one of the following Human Resources  displayed. navigation option: Personnel Management  Administration  HR Master Data  Personnel Actions Transaction: PA40 2 Run Organizational Select the employee for You are progressed to the Copy Reassignment whom the personnel action Actions screen. Action should be performed and the Personnel no.: Enter the date from which the personnel number and then organizational reassignment choose Enter or use the should become effective: drop-down list next to this field to search for the employee From: Enter the effective date of the action Action Type (table): Select either the Position Change action or Transfer action and press the Execute button. 3 Save Actions Enter the relevant Action Reason for Action: Select Action infotype is saved and you infotype (infotype infotype data and press Save the reason for performing are progressed to the Copy 0000) icon. the personnel action from Organizational Assignment value help. screen. Position: Select from the organizational structure the relevant position (job title) that you want the employee to be assigned.

Test Test Step Name Instruction User Entries: Expected Result Pass / Step # Field Name: Value Fail / Comment Employee subgroup: Select from the value help the relevant employee subgroup (job level) that you want the employee to be assigned. 4 Save Validate that the employee Organizational Assignment Organizational subgroup and position data infotype is saved and the Assignment have changed on personnel action continues to the infotype (infotype Organizational Assignment next infotype screen. 0001) infotype and press Save icon. 5 Customer to fill Fill the data on the sequence The employee’s organizational based on customer of infotype screens as reassignment has been finalized setup of configured at your site. in the system and becomes organizational effective the date entered in the reassignment entry screen. action

4.6 Export Compensation Relevant Employee Data

Test Type

Test System

Test Tool

Purpose As the employee data has been updated, the HR Administrator needs to export relevant equity data of the employee from SAP ERP to SuccessFactors to enable Equity Planning processing to take place. Procedure

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment 1 Access SAP Log on to SAP ERP HRSFI_COMP_DATA_REPL The Replication of Transaction and enter following employee’s compensation transaction code data screen is displayed 2 Enter Enter the reporting Reporting Period: Today Period period for which employee data should be selected. 3 Enter Enter selection Personnel Number: Enter specific personnel Selection criteria to identify the number or a range of personnel numbers. Criteria employees for which data is to be Employment Status: Select values 3 exported. (Active). In addition, if employees on leave should be considered too, select value 1 (Inactive). Company Code: Enter value if appropriate Personnel area: Enter value if appropriate Personnel subarea: Enter value if appropriate

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment Employee group: Enter value if appropriate Employee subgroup: Enter value if appropriate 4 Enter Provide additional Extraction Language: Value EN is defaulted; Default information relevant adapt as appropriate. Settings for the SuccessFactors Field Set For Data Export: Select Equity system: Planning from the dropdown SFSF Compensation Group ID: Select sapcompequityplan from the dropdown.

The compensation group ID is an entity from the SFSF system that groups together compensation templates that should be receiving the exported data. SuccessFactors distinguishes data for different templates via adding a suffix to field names. User ID Determination: Defaults to Central Person ID.

Specifies which content the SAP ERP system extracts for the field USERID. 5 Run Choose the Execute Once the processing is program button. complete, a Display Log appears. The success or failure can be seen based on the traffic lights presented. The data transferred to SuccessFactors is available for compensation planning.

4.6.1 Update Compensation Staging Field Table Purpose The extracted equity data is replicated automatically to SuccessFactors using middleware integration. The middleware may be a SAP Netweaver PI system or a SAP HANA Cloud Integration. In both cases the SAP ERP system sends SOAP messages to SAP PI or SAP HCI, where the SAP ERP compensation relevant fields are mapped to the corresponding SuccessFactors fields. The SAP PI or SAP HCI sends SOAP messages to the SuccessFactors system. In SuccessFactors Biz X the staging table for compensation is updated; the data is then used in further processing.

4.7 Monitor Compensation Data Transfer

Test Type

Test System

Test Tool

Purpose Employee Data Synchronization is the process of establishing consistency among master data in the SAP HCM system and SuccessFactors. The HR Administrator executes the Success Factors - Transfer Monitoring web dynpro application (HRSFI_MONITORING_EMPL) to identify any issues that may have occurred with data transfers.

This application is separated into two sections: the top section, Employee Data Transfer, summarizes basic data transfer issues and the bottom section, Compensation Data Transfer, summarizes issues with the transfer of compensation data. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment #

1 Set up Web Set up shortcut on SAP GUI. From Select Web Dynpro Application The Web Dynpro Dynpro the SAP Easy Access screen go to from the list and confirm by double- Application dialog box Application Favorites  Add other objects. clicking on the entry. is displayed 2 Choose Make following entries and click on Web Dynpro Applicat.: The Web Dynpro Web Dynpro Enter pushbutton. HRSFI_MONITORING_EMPL shortcut is now application available on the SAP Description: SuccessFactors – Easy Access screen Compensation Import 3 Access web Click on Favorites shortcut SuccessFactors – The SuccessFactors dynpro Compensation Import – Transfer Monitoring application screen is displayed. 4 Choose type Select type of message for viewing Select type of message: of message • Back-End Messages (Error messages and warnings that were triggered by the extraction of data in the SAP ERP system are listed here.) • Transfer Messages (Error messages and warnings that were triggered by the transfer of data from the SAP ERP system to SuccessFactors are listed here.) • Successfully Processed (The number of employees for whom the extraction and transfer of data was successful is listed here.)

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # 5 Process Depending if errors during transfer Error came up, there are two options how Messages to proceed: 1) In case error messages are issued for individual employees, continue with process steps 8 and 4.99.

These steps need to be repeated until no error messages are issued for individual employees anymore. Once no error messages are issued, you can continue with process step 4.10 and subsequent. 2) If no error messages are issued for individual employees, go to process step 4.10 and subsequent.

4.8 Correct Errors (optional)

Test Type

Test System

Test Tool

Purpose If the transfer of data has resulted in errors for individual employees, the HR Administrator needs to correct these errors in this procedure.

The errors might be due to missing configuration, missing maintenance of data, and so on. Therefore the description of this step is kept very generic and no detailed procedure will be given in this document. Procedure Test Test Step Name Instruction User Entries: Expected Result Pass / Step # Field Name: Value Fail / Comment 1 Access Web Click on Favorites shortcut SuccessFactors – Compensation Transaction is Dynpro Import accessed 2 Choose type of Select type of message for Select type of message: message solving • Back-End Messages (Error messages and warnings that were triggered by the extraction of data in the SAP ERP system are listed here.) • Transfer Messages (Error messages and warnings that were triggered by the transfer of data from the SAP ERP system to SuccessFactors are listed here.) 3 Review Message Review error messages and & Resolve resolve 4 Mark as Fixed As issues are successfully Employees will

Test Test Step Name Instruction User Entries: Expected Result Pass / Step # Field Name: Value Fail / Comment resolved, highlight the row automatically drop containing the appropriate from the report as employee’s identification and they are successfully choose the Set to ‘Solved’ processed during the button to update the status. regularly scheduled This status aids in the batch job. tracking of the resolution.

4.9 Export Compensation Relevant Employee Data (optional)

Test Type

Test System

Test Tool

Purpose Once the errors, which occurred for individual employees, have been solved, the HR Administrator needs to export relevant equity data of the employee to SuccessFactors to enable Equity Planning processing to take place.

Procedure Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment 1 Access SAP Log on to SAP ERP and HRSFI_COMP_DATA_REPL The Replication of Transaction enter following employee’s compensation transaction code data screen is displayed 2 Enter Enter the reporting Reporting Period: Today Period period for which employee data should be selected. 3 Enter Enter selection criteria Personnel Number: Enter specific personnel Selection to identify the number or a range of personnel numbers. Criteria employees for which data is to be exported. Employment Status: Select values 3 (Active). In addition, if employees on leave should be considered too, select value 1 (Inactive). Company Code: Enter value if appropriate Personnel area: Enter value if appropriate Personnel subarea: Enter value if appropriate Employee group: Enter value if appropriate Employee subgroup: Enter value if appropriate 4 Enter Provide additional Extraction Language: Value EN is defaulted; Default information relevant for adapt as appropriate. Settings the SuccessFactors system: Field Set For Data Export: Select Equity Planning from the dropdown SFSF Compensation Group ID: Select sapcompequityplan from the dropdown.

The compensation group ID is an entity from the SFSF system that groups together

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment compensation templates that should be receiving the exported data. SuccessFactors distinguishes data for different templates via adding a suffix to field names. User ID Determination: Defaults to Central Person ID.

Specifies which content the SAP ERP system extracts for the field USERID. 5 Run Choose the Execute Once the processing is program button. complete, a Display Log appears. The success or failure can be seen based on the traffic lights presented. The data transferred to SuccessFactors is available for compensation planning.

4.10 Check Employee Data

Test Type

Test System

Test Tool

Purpose The Compensation Administrator views the data of their direct reports in the compensation staging table. This is to ensure the correct data has been passed from SAP to SuccessFactors prior to launching the Equity Planning forms. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment 1 Log on Go to SFSF Instance and log on as Enter the username Logged onto SF as Compensation Administrator corresponding to the the Compensation Compensation Administrator Administrator and the appropriate password 2 Access Choose Home  Admin Tools from the menu Admin Tools screen Admin Tools on the top left corner. is displayed 3 Select Choose Update User Information  Employee The Exports Users Employee Export from the Manage Employees screen is displayed. Export administration tools. 4 Export User Expand the Specify Compensation Data User file is saved File Updating Options section and select checkbox onto your local Include User Compensation Data. directory Once this field is checked, the below checkboxes show up, check them as well:  Include imported field-level eligibility fields with system default import keys  Include imported compensation field(s) (and planner flag if applicable) defined for

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment the selected compensation form template(s) below

Select the relevant equity template: Equity Plan (Individual Elements) – Integrated

The drop down becomes editable once the checkbox above is selected.

Press the Export User File button to export the user file. Save the file to your local directory 5 Check Equity Open the user file in excel. Correct equity Data on user planning data can file be found in the user Validate relevant equity planning data has file been passed to SuccessFactors including:  sapcompequityplan_CUSTOM_STOC K_JOB_TITLE  sapcompequityplan_Job Level

4.11 Launch Equity Forms

Test Type

Test System

Test Tool

Purpose To start the equity planning process the Compensation Administrator launches the equity forms creating the equity forms in the manager’s inbox. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # 1 Log on Go to SFSF Instance and log on as Enter the username corresponding to Logged onto SF as Compensation Administrator the Compensation Administrator and Compensation the appropriate password. Administrator 2 Access Admin Choose Home  Admin Tools from Admin Tools screen is Tools the menu on the top left corner. displayed 3 Access Choose Compensation  Compensation Home Compensation Compensation Home from the screen is displayed Home Company Processes & Cycles administration tools. 4 Select the Select the relevant equity template in Equity plan is selected equity plan the left box: Equity Plan (Individual Elements) - Integrated 5 Access Select Manage Worksheets. The Create Worksheets Manage screen is displayed Worksheets Press the Create Worksheets button in the Launch section of the Plan

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # Actions portlet. 6 Create Fill in the relevant fields as shown in Worksheet Name: Enter the name of Equity plans are created Worksheets the column to the right: the worksheet, for example Equity for every equity planner Plan . (line managers in this case) in the hierarchy When done press the Launch Plan This name will appear on top of the below the topmost button. worksheet along with the planner’s name. compensation decision maker. Cycle dates – Start, End and Due Dates: Enter the dates for the entire equity planning timeframe Head of Compensation Planning: enter the name of the topmost equity decision maker in your workflow approval. For example CEO. Create worksheet for Head of Planning only: leave checkbox blank.

4.12 Perform Equity Planning

Test Type

Test System

Test Tool

Purpose The manager updates the equity plan with the proposed compensation for their team using the equity form created by the Compensation Planner. The following data is maintained:  Options  Stock  Restricted Stock Units (RSUs) Procedure Test Test Step Instruction User Entries: Field Name: Additional Expected Result Pass / Fail / Step Name Value Information Comment #

1 Log on Go to SFSF Enter the username Logged onto SF as Instance and log on corresponding to the Line manager as (Line) Manager (Planning) Manager and the appropriate password 2 Access Choose Home  My Forms screen is Compensation Compensation from displayed module the menu on the top left corner.

3 Access Form On the My Forms Select the Equity Plan You can access the The equity planning screen, go to the _ form follows: on the containing the form the appropriate Home page in the to be filled. form by choosing To Do portlet select the form name in the Equity-Manager

Test Test Step Instruction User Entries: Field Name: Additional Expected Result Pass / Fail / Step Name Value Information Comment #

the Form Title Completes column. Planning for hyperlink. 4 Enter Equity Enter a value in the Select from one of the below Equity planning Planning Data relevant section: scenarios: recommendations  Options 1. For Options, go to the are updated in the equity planning form  Stock Options column and enter the number of  Restricted options to be granted Stock Units 2. For Stock, go to the Stock column and enter the number of stocks to be granted 3. For RSUs, go to the Restricted Stock Units column and enter the number of RSUs to be granted 5 Save Form Choose Save icon.

6 Send to Next Click on Send to The equity planning Processor Next Step. Confirm of the employee has again on next been performed. The screen by clicking form has been sent on Send to Next to the 2nd Level Step. Manager for approval

4.13 Perform Executive Review

Test Type

Test System

Test Tool

Purpose The 2nd Level Manager reviews the equity planning recommendations for individual employees submitted by all his or her subordinated Line Managers. He or she checks these equity plans to ensure the equity process has been applied consistently across the whole team. Procedure

Test Test Step Name Instruction User Entries: Expected Result Pass / Step Field Name: Value Fail / # Comment 1 Log on Go to SFSF Instance and log on Enter the username Logged onto SF as 2nd Level as 2nd Level Manager corresponding to the 2nd Manager Level Manager and the appropriate password. 2 Access Choose Home  Compensation My Forms screen is displayed Compensation from the menu on the top left module corner. 3 Access Executive Select Executive Review on the Executive Review screen Review menu (the tab next to the Forms

Test Test Step Name Instruction User Entries: Expected Result Pass / Step Field Name: Value Fail / # Comment tab on top of the screen) displayed 4 Select Equity Select the relevant equity Select The form is displayed, containing Planning form planning form from the list of Equity Plan information regarding all available forms. (Individual employees in your area of Elements) - responsibility for which equity Integrated planning has been performed by their line managers, including the recommended values for options, stock, and RSUs. 5 Review and Adjust Review options, stock and Equity Planning restricted stock units columns and Recommendations check if recommendations are consistent across the whole team 6 Save Data If you have performed changes, Equity planning data changes are save them by pressing the Save saved button.

4.14 Process Equity Plan

Test Type

Test System

Test Tool

Purpose After having checked the correctness of the equity plan(s) submitted by his or her subordinated line manager(s), the 2nd Level Manager processes each of the forms: he or she either approves it (in this case the form progresses to the 3rd Level Manager for processing) or rejects it (in this case the form is sent back to the Line Manager for rework). Procedure Test Test Step Instruction User Entries: Additional Expected Result Pass / Fail / Step Name Field Name: Value Information Comment # 1 Log on Go to SFSF Instance and Enter the username Logged onto SF as log on as 2nd Level corresponding to the 2nd level manager Manager. 2nd Level Manager and the appropriate password. 2 Access Choose Home  My Forms screen Compensation Compensation from the displayed module menu on the top left corner. 3 Access Form On the My Forms screen, Select Equity You can access the A screen with equity to be go to the Inbox and Plan _ the To Do portlet name in the Form Title form with description select the Equity-2nd column. of Equity - 2nd Level Planning Review Level Planning & Approval for Approval hyperlink. 4a Approve Equity In case you agree with the Form is sent to 3rd Plan equity plan, approve it by Level Manager for

Test Test Step Instruction User Entries: Additional Expected Result Pass / Fail / Step Name Field Name: Value Information Comment # clicking on Send to Next review. Step. Confirm again on next screen by clicking on Send to Next Step. 4b Reject Equity In case you do not agree The equity plan has Plan with the equity plan, reject been sent back to it by: Line Manager for  adding a note detailing updating it. the reasons for the rejection, and  clicking Send to button.

4.15 Adapt Equity Plan (optional) Test Administration Customer project: Fill in the project-specific parts (highlighted).

Test Type

Test System

Test Tool

Purpose In case the 2nd Level Manager has rejected the equity plan, the Line Manager corrects the equity data in the equity plan based on feedback from the 2nd Level Manager. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Step # Name Field Name: Value Fail / Comment 1 Log on Go to SFSF Instance and Enter the username corresponding to Logged onto SF as manager log on as Line Manager. the Line (Planning) Manager and the appropriate password. 2 Access Choose Home  My Forms screen is displayed Compensation Compensation from the module menu on the top left corner. 3 Access Equity On the My Forms screen, Select Equity Plan _ form displayed the appropriate form by choosing the form name in the Form Title column. 4 Update Values Correct the value in the Select from one of the below New equity planning relevant section: scenarios: recommendations are updated  Options 1. For Options, go to the Options in the equity planning form.  Stock column and enter the number of options to be granted  Restricted Stock 2. For Stock, go to the Stock Units column and enter the number of stocks to be granted 3. For RSUs, go to the Restricted Stock Units column and enter the number of RSUs to be granted. 5 Save Form Select the Save button.

Test Test Step Instruction User Entries: Expected Result Pass / Step # Name Field Name: Value Fail / Comment 6 Send to Next Click on Send to Next Step. The equity planning of the Processor Confirm again on next employee has been updated. screen by clicking on Send The form has been sent again to Next Step. to the 2nd Level Manager for further processing (approval or rejection).

For details on further processing refer to process step 4.14.

4.16 Perform Executive Review

Test Type

Test System

Test Tool

Purpose

The 3rd Level Manager reviews the equity planning recommendations for individual employees within his or her area of responsibility. He or she checks these plans to ensure the equity process has been applied consistently across the whole team. Procedure Test Test Step Name Instruction User Entries: Expected Result Pass / Step # Field Name: Value Fail / Comment 1 Log on Go to SFSF Instance and log on as Enter the username corresponding Logged onto SF as 3rd Level Manager to the 3rd Level Manager and the 3rd Level Manager appropriate password. 2 Access Choose Home  Compensation My Forms screen Compensation from the menu on the top left corner. displayed module 3 Access Executive Select Executive Review on the Executive Review Review menu (the tab next to the Forms tab screen displayed on top of the screen) 4 Select Equity Select the relevant equity planning Select Equity Executive Review Planning form form from the list of available forms. Plan (Individual Elements) screen is displayed - Integrated 5 Review and adjust Review options, stock and restricted equity planning stock units columns and check if recommendations recommendations are consistent across the whole team 6 Save Data If you have performed changes, save Equity planning them by pressing the Save button. changes are saved.

4.17 Process Equity Plan

Test Type

Test System

Test Tool

Purpose After having checked the correctness of the compensation plan(s) submitted by his or her subordinated manager(s), the 3rd Level Manager processes each of the forms: he or she either approves it (in this case the form progresses to the Compensation Administrator for processing) or rejects it (in this case the form is sent back either to the 2nd Level Manager or to the Line Manager for rework). Procedure Test Test Step Instruction User Entries: Additional Information Expected Result Pass / Fail / Step # Name Field Name: Value Comment 1 Log on Go to SFSF Instance Enter the username Logged onto SF and log on as 3rd Level corresponding to the 3rd as 3rd level Manager. Level Manager and the manager appropriate password 2 Access Choose Home  My Forms screen Compensation Compensation from displayed module the menu on the top left corner. 3 Access Form On the My Forms Select Equity Plan You can access the A screen with to be screen, go to the Inbox _ form the Home page in the data is displayed appropriate form by with description of To Do portlet select the rd choosing the form Equity - 3rd Level Equity-3 Level name in the Form Title Planning Review & Planning Review &

Test Test Step Instruction User Entries: Additional Information Expected Result Pass / Fail / Step # Name Field Name: Value Comment column. Approval Approval for hyperlink. 4a Approve In case you agree with Form is sent to Equity Plan the equity plan, the Compensation approve it by clicking Administrator for on Send to Next Step. final review. Confirm again on next screen by clicking on Send to Next Step. 4b Reject Equity In case you do not The equity plan Plan agree with the equity has been sent plan, reject it by back to Line adding a note detailing Manager or 2nd the reasons for the Level Manager for rejection, and click updating it. either  Send to button or  Send to button.

4.18 Adapt Equity Plan (optional) Test Administration Customer project: Fill in the project-specific parts (highlighted).

Customer>

Test Type

Test System

Test Tool

Purpose In case the 3rd Level Manager has rejected the equity plan, the Line Manager or 2nd Level Manager corrects the equity data in the equity plan based on the feedback from the 3rd Level Manager. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Step Name Field Name: Value Fail / # Comment 1 Log on Go to SFSF Instance and Enter the username corresponding to Logged onto SF as line log on as Line Manager or the Line (Planning) Manager or 2nd Level manager or 2nd level 2nd Level Manager. Manager and the appropriate password. manager 2 Access Choose Home  My Forms screen is Compensation Compensation from the displayed module menu on the top left corner. 3 Access Equity On the My Forms screen, Select Equity Plan _ form displayed the appropriate form by choosing the form name in the Form Title column. 4 Update Values Correct the value in the Select from one of the below scenarios: The equity planning relevant section: 1. For Options, go to the Options recommendations are  Options column and enter the number of updated in the equity planning form.  Stock options to be granted

Test Test Step Instruction User Entries: Expected Result Pass / Step Name Field Name: Value Fail / # Comment  Restricted Stock Units 2. For Stock, go to the Stock column and enter the number of stocks to be granted 3. For RSUs, go to the Restricted Stock Units column and enter the number of RSUs to be granted 5 Save Form Select the Save button. 6 Send to Next Click on Send to Next Step. The equity planning of the Processor Confirm again on next employee has been updated. screen by clicking on Send The form has been sent to Next Step. again to the 3rd Level Manager for further processing (approval or rejection).

For details on further processing refer to process step 4.17.

4.19 Complete Equity Planning

Test Type

Test System

Test Tool

Purpose The Compensation Administrator reviews the equity plan submitted by the 3rd Level Manager and finalizes the process. Procedure Test Test Step Instruction User Entries: Additional Information Expected Result Pass / Fail / Step # Name Field Name: Value Comment 1 Log on Go to SFSF Enter the username Logged onto SF as comp Instance and log corresponding to the admin on as Compensation Compensation Administrator and the Administrator. appropriate password. 2 Access Choose Home  My Forms screen is Compensation Compensation displayed module from the menu on the top left corner. 3 Access Form On the My Forms Select Equity Plan You can access the form to be screen, go to _ with Home page in the To Do the appropriate description Equity - portlet select the Equity- form by choosing Compensation Compensation the form name in Administration Administration Final the Form Title Final Review Review for hyperlink. 4 Review Data On the My Forms: The decision to finalize the Equity Plan _ open questions has been

Test Test Step Instruction User Entries: Additional Information Expected Result Pass / Fail / Step # Name Field Name: Value Comment screen review the taken. data as entered by the manager. 5 Finalize Equity In case you agree The equity plan as Planning with the performed by the manager maintained data, has been finalized. The click on the Send data is now ready to be pushbutton. transferred to the SAP ERP system where it will be used in payroll processing.

4.20 Launch Compensation Statement

Test Type

Test System

Test Tool

Purpose

The Compensation Administrator launches unique personal compensation statements for each employee using information from completed equity plans. These statements are visible to the employee and the employee’s manager. Prerequisites The Compensation Statement Template for the current plan year has been prepared and uploaded.

For details refer to building block configuration guide SuccessFactors Compensation: Integration Configuration (FI4). Procedure Test Test Step Instruction User Entries: Field Name: Expected Result Pass / Fail / Comment Step Name Value #

1 Log on Go to SFSF Instance and log on as Enter the username Logged onto SF as Compensation Administrator. corresponding to the compensation Compensation Administrator administrator and the appropriate password. 2 Access Admin Choose Home  Admin Tools from Administration Tools Tools the menu on the top left corner. screen is displayed 3 Access Choose Compensation Compensation Compensation Compensation Home from the Home screen is Home Company Processes & Cycles displayed administration tools. 4 Select Equity Select the relevant equity template in Equity plan is Plan the left box: Equity selected Plan (Individual Elements) - Integrated 5 Access Select Complete Compensation Cycle. Generate Compensation Select Reward Statements  Statements screen is Cycle Generate Statements. displayed 6 Select Equity On the Generate Statements screen Step 1: Select the relevant Compensation Plan and make the following entries: compensation plan(s) to use: statements are Equity

Test Test Step Instruction User Entries: Field Name: Expected Result Pass / Fail / Comment Step Name Value #

Compensation Plan (Individual launched Statement Elements) - Integrated Template Step 2: Select the relevant personal compensation statement template: Compensation Statement 7 Generate Press the Generate Statements button. Compensation Compensation statements are Statements launched

4.21 View Employees’ Total Compensation Statement

Test Type

Test System

Test Tool

Purpose The Manager views the final compensation statements of his or her subordinated employees in SuccessFactors. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Step # Name Field Name: Value Fail / Comment 1 Log on Go to SFSF Instance and log on as Enter the username Logged onto SF as manager (Line) Manager corresponding to the (Line) Manager and the appropriate password. 2 Access Choose Home  Compensation My Forms screen displayed Compensation from the menu on the top left corner. module 3 Select the Choose the Completed folder in the Completed equity plan is selected completed Inbox and open the completed equity equity plan plan. 4 Output Choose the Bulk Print Statement icon The compensation statements compensation are produced on the screen for statements in the top right hand part of the the manager’s employees. The screen manager can view them on the screen or print them.

The manager can also view individual compensation statements for the employees by accessing that employee in Home  Employee Files and then going to Profile  Compensation Statement.

4.22 View My Total Compensation

Statement

Test Type

Test System

Test Tool

Purpose The employee views his or her generated compensation statement. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # 1 Log on Go to SFSF Instance and log on as Enter the username Logged onto SF as Employee corresponding to the Employee Employee and the appropriate password. 2 Access Choose Home  My Employee Files Employee Files screen is Employee Files from the menu on the top left corner. displayed 3 Access Choose Profile  Compensation Personal Compensation Compensation Statement Statement screen is

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # Statement displayed 4 View Select the generated compensation Employee’s compensation Compensation statement and view the content. statement is displayed and Statement contains completed equity planning data.

4.23 Import Compensation Data

Test Type

Test System

Test Tool

Purpose The HR Administrator triggers the import of employee’s equity data into the SAP ERP system. For this, he or she uses a report that imports compensation data from SuccessFactors so that it is available for payroll in the SAP ERP system. Procedure

Test Test Step Instruction User Entries: Expected Result Pass / Step # Name Field Name: Value Fail / Comment 1 Access SAP Log on to SAP ERP HRSFI_COMP_DATA_IMP The Import of employee’s Transaction and enter following planned compensation data transaction code screen is displayed 2 Enter Enter the reporting Reporting Period: Today Period period for which employee data should be selected. 3 Enter Enter selection criteria Personnel Number: Enter specific personnel Selection to identify the number or a range of personnel numbers. Criteria employees for which data is to be imported. Employment Status: Select value 3 (Active). In addition, if employees on leave should be considered too, select value 1 (Inactive). Company Code: Enter value if appropriate Personnel area: Enter value if appropriate Personnel subarea: Enter value if appropriate Employee group: Enter value if appropriate Employee subgroup: Enter value if appropriate 4 Enter Provide additional Field Set for Data Import: Select RDS Equity Additional information relevant for Planning value from drop-down. Settings the SuccessFactors system: SFSF Ad Hoc Report: Select available adhoc report for equity planning.

The adhoc report will be different based on the SFSF instance used for testing User ID Determination: Defaults to Central Person ID, leave as is.

Test Test Step Instruction User Entries: Expected Result Pass / Step # Name Field Name: Value Fail / Comment

Specifies which content the SAP ERP system extracts for the field USERID. 5 Run Choose the Execute The SAP ERP system program button. triggers a job to use an ad hoc report to retrieve the planned compensation data from SuccessFactors. Upon a successful run, you see a Display Log with green lights indicating that the data was imported successfully. If errors occurred, the personnel numbers in question are listed with relevant error messages.

4.24 Activate Compensation Data

Test Type

Test System

Test Tool

Purpose After the import of equity data has been performed, the HR Administrator activates these changes in SAP ERP. Procedure Test Test Step Instruction User Entries: Additional Expected Result Pass / Fail / Step # Name Field Name: Value Information Comment 1 Access SAP Log on to SAP ERP HRSFI_COMP_DATA_ACT The Activation of Transaction and enter following employee’s planned transaction code compensation data screen is displayed 2 Enter Enter the reporting Reporting Period: Today Period period for which employee data should be selected 3 Enter Enter selection criteria Personnel Number: Enter specific Selection to identify the personnel number or a range of Criteria employees for which personnel numbers data is to be activated. Employment Status: Select value 3 (Active). In addition, if employees on leave should be considered, too, select value 1 (Inactive). Company Code: Enter value if appropriate Personnel area: Enter value if appropriate Personnel subarea: Enter value if appropriate

Test Test Step Instruction User Entries: Additional Expected Result Pass / Fail / Step # Name Field Name: Value Information Comment Employee group: Enter value if appropriate Employee subgroup: Enter value if appropriate 4 Enter Provide additional SFSF Template ID: Select the Additional information relevant for template ID for Equity Settings the SuccessFactors Plan from value help. system: Field Set For Data Import: Select  ID of the template RDS Equity Planning value that was used in from drop-down. SuccessFactors and  the grouping of multiple field mappings that the reports for importing and activating planned compensation data from SuccessFactors in SAP ERP are to use collectively. 5 Enter Choose the Enter Effective Date: The effective date Additional Fields button. Maintain of the additional payments Fields any additional required (IT0015) records being created field information and Options Wage Type: Select from choose the green These wage checkmark to return to the value help the wage type used to create Options data types are customer- the previous screen: specific, therefore no RSU Wage Type: Select from the concrete value is given value help the wage type used to here as example. create Restricted Stock Units data Stock Wage Type: Select from the value help the wage type used to

Test Test Step Instruction User Entries: Additional Expected Result Pass / Fail / Step # Name Field Name: Value Information Comment create Stock data 6 Run Select Test Only flag program in and choose the test modus Execute button. 7 Run live View the results. If the The employee’s version displayed results are changed correct, return to compensation data previous screen, has been activated. unflag Test Only field As a result the and choose the Additional Payments Execute button. infotype (IT0015) is updated automatically and can be viewed in the system

4.24.1 Update Employee Additional Payments

The activation of the employee’s compensation data for equity planning, having field Field Set For Data Import filled with value RDS Equity Planning leads to the automatic update of the infotype Additional Payments (IT0015) record for an individual employee. A new record with the effective date, customer-specific reason for change code and wage type with amount will be created.

4.25 Monitor Compensation Data Import

Customer>

Test Type

Test System

Test Tool

Purpose The HR Administrator executes the Compensation Monitoring web dynpro application to identify any issues that have occurred with compensation data import from SuccessFactors to SAP ERP or during the subsequent activation of the pay changes within SAP ERP. This application is separated into two sections: the top section is the Overview Area, which summarizes basic data transfer issues. The bottom section is the Message List, which lists all of the messages based on the selection from the overview area. Prerequisites The data transfer transaction HRSFI_COMP_DATA_IMP must be executed before running application HRSFI_MONITORING_COMP. This application will also show any issues occurring with transaction HRSFI_COMP_DATA_ACT. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # 1 Set up Web Set up shortcut on SAP GUI. From Select Web Dynpro Application from The Web Dynpro Dynpro the SAP Easy Access screen go to the list and confirm by double-clicking on Application dialog box Application Favorites  Add other objects. the entry. is displayed 2 Choose Make following entries and click on Web Dynpro Applicat.: The Web Dynpro Web Enter pushbutton. HRSFI_MONITORING_COMP shortcut is now Dynpro available on the SAP Description: application Compensation Monitor - Easy Access screen. Import and Activation 3 Access Click on Favorites shortcut Compensation Monitor - Import The Compensation Web and Activation Monitor – Import and

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # Dynpro Activation screen is displayed. 4 Select error In the Overview (top) section highlight an employee with an issue. 5 Choose In the bottom section of the screen Choose the category of message to be message (All Employees), select type of viewed. Following options are available: type message for viewing • Transfer Messages: Error messages and warnings that were triggered by the import of data from SuccessFactors BizX to SAP ERP using HRSFI_COMP_DATA_IMP are listed here. • Mapping Messages Error messages and warnings that were triggered by the field mapping in the SAP ERP system are listed here. • Messages on Test Activation Error messages and warnings that were triggered by a test run of the report HRSFI_COMP_DATA_ACT are listed here. • Messages on Activation Error messages and warnings that were triggered by a productive run of the report HRSFI_COMP_DATA_ACT are listed here. 6 Process Depending if errors during import Error messages are Error and activation came up, there are reviewed or process Messages two options how to proceed: continues 1) If error messages are issued for individual employees, go to process steps 4.26 to 4.28.

These steps need to be repeated until no error messages are issued for individual employees anymore. Once no error messages are issued, you can continue with process step 4.29 and subsequent. 2) If no error messages are issued for individual employees, go to step 4.29 and subsequent.

4.26 Correct Errors (optional)

Test Type

Test System

Test Tool

Purpose In case the import of compensation data has resulted in errors for individual employees, the HR Administrator needs to correct these errors.

The errors might be due to missing configuration, missing maintenance of data, and so on. Therefore the description of this step is kept very generic and no detailed procedure will be given in this document. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment 1 Access Web Click on Favorites shortcut Compensation Monitor - Import Transaction is Dynpro and Activation accessed 2 Choose Select type of message for Select type of message: type of viewing • Transfer Messages: message Error messages and warnings that were triggered by the import of data from SuccessFactors BizX to SAP ERP using HRSFI_COMP_DATA_IMP are listed here. • Mapping Messages Error messages and warnings that were triggered by the field mapping in the SAP ERP system are listed here. • Messages on Test Activation Error messages and warnings that were triggered by a test run of the report HRSFI_COMP_DATA_ACT are listed here. • Messages on Activation Error messages and warnings that were triggered by a productive run of the report HRSFI_COMP_DATA_ACT are listed here. 3 Review Review error messages and Errors are fixed Message & resolve

Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step # Name Field Name: Value Comment Resolve 4 Mark as As issues are successfully Employees will Fixed resolved, highlight the row automatically drop containing the appropriate from the report as they employee’s identification and are successfully choose the Set to ‘Solved’ processed during the button to update the status. regularly scheduled This status aids in the batch job. tracking of the resolution.

4.27 Import Compensation Data (optional)

Test Administration

Test Type

Test System

Test Tool

Purpose

Once the errors, which occurred for individual employees, have been solved, the HR Administrator performs a new import of compensation data into the SAP ERP system. For this, he or she uses a report that imports compensation data from SuccessFactors Business Execution (BizX) so that it is available for payroll in the SAP ERP system. Procedure Test Test Step Instruction User Entries: Expected Result Pass / Fail / Step Name Field Name: Value Comment # 1 Access SAP Log on to SAP ERP and HRSFI_COMP_DATA_IMP The Import of employee’s Transaction enter following planned compensation data transaction code screen is displayed. 2 Enter Period Enter the reporting period Reporting Period: Today for which employee data should be selected. 3 Enter Enter selection criteria to Personnel Number: Enter specific personnel Selection identify the employees for number or a range of personnel numbers. Criteria which data is to be imported. Employment Status: Select values 3 (Active). In addition, if employees on leave should be considered too, select value 1 (Inactive). Company Code: Enter value if appropriate Personnel area: Enter value if appropriate Personnel subarea: Enter value if appropriate Employee group: Enter value if appropriate Employee subgroup: Enter value if appropriate 4 Enter Provide additional Field Set For Data Import: Select RDS Additional information relevant for Equity Planning value from drop-down Settings the SuccessFactors system: SFSF Ad Hoc Report: Select available adhoc report for equity planning.

The adhoc report will be different based on the SFSF instance used for testing. User ID Determination: Defaults to Central Person ID, leave as is

Specifies which content the SAP ERP system extracts for the field USERID. 5 Run Choose the Execute The SAP ERP system triggers program button. a job to use an ad hoc report to retrieve the planned compensation data from SuccessFactors. Upon a successful run, you see a Display Log with green lights indicating that the data was imported successfully. If errors occurred, the personnel numbers in question are listed with relevant error messages.

4.28 Activate Compensation Data (optional)

Test Administration

Test Case ID Tester Name Testing Date

Responsibility

Test Type

Test System

Test Tool

Purpose After a new import of compensation data has been performed, the HR Administrator needs to activate these changes. Procedure Test Test Step Instruction User Entries: Additional Expected Result Pass / Fail / Step Name Field Name: Value Information Comment # 1 Access SAP Log on to SAP ERP and HRSFI_COMP_DATA_ACT The Activation of Transaction enter following employee’s planned transaction code compensation data screen is displayed. 2 Enter Period Enter the reporting Reporting Period: Today period for which employee data should be selected. 3 Enter Enter selection criteria Personnel Number: Enter Selection to identify the specific personnel number or a Criteria employees for which range of personnel numbers. data is to be activated. Employment Status: Select values 3 (Active). In addition, if employees on leave should be considered too, select value 1 (Inactive).

Test Test Step Instruction User Entries: Additional Expected Result Pass / Fail / Step Name Field Name: Value Information Comment # Company Code: Enter value if appropriate Personnel area: Enter value if appropriate Personnel subarea: Enter value if appropriate Employee group: Enter value if appropriate Employee subgroup: Enter value if appropriate 4 Enter Provide additional SFSF Template ID: Select the Additional information relevant for template ID for Settings the SuccessFactors Equity Plan from value help. system: Field Set For Data Import:  ID of the template that Select RDS Equity Planning was used in value from drop-down. SuccessFactors and  the grouping of multiple field mappings that the reports for importing and activating planned compensation data from SuccessFactors in SAP ERP are to use collectively. 5 Enter Choose the Enter Fields Effective Date: The effective Additional button. Maintain any date of the additional payments Fields additional required field (IT0015) records being created information and choose the green checkmark to Options Wage Type: Select from the value help the wage type These wage

Test Test Step Instruction User Entries: Additional Expected Result Pass / Fail / Step Name Field Name: Value Information Comment # return to the previous being used to create Options types are screen: data customer-specific, therefore no RSU Wage Type: Select from concrete value is the value help the wage type given here as being used to create Restricted example. Stock Units data Stock Wage Type: Select from the value help the wage type being used to create Stock data 6 Run Select Test Only flag program in and choose the Execute test modus button. 7 Run live View the results. If the The employee’s version displayed results are changed compensation correct, return to data has been activated. previous screen, unflag As a result the Test Only field and Additional Payments choose the Execute infotype (IT0015) is button. updated automatically and can be viewed in the system.

4.29 View Employee Additional Payments

Test Type

Test System

Test Tool

Purpose The HR Administrator views the updated equity planning data of the employee in SAP ERP to check it for correctness. This data is kept in infotype Additional Payments (IT0015). Procedure Test Test Step Instruction Expected Result Pass / Fail / Comment Step Name #

1 Access SAP Log on to SAP ERP and enter transaction code PA20 The Display HR Master Data Transaction screen is displayed 2 Select Enter in the Personnel no. field the employee’s personnel Basic employee data like name, Personnel number or select the value help on the right hand side of this employee group/subgroup, and Number field to search for the appropriate employee. Press ENTER. personnel area are displayed. 3 Select Select infotype 0015 either from the selection list or enter infotype Additional Payments or 0015 in the Infotype field located in the Direct selection part on the screen. 4 Display Select the Overview icon. A list with Additional Payments Infotype 0015 entries is displayed.

5 View Infotype Select the relevant entry in the overview list and click on the 0015 Records Choose icon. Check that Equity data has been correctly

Test Test Step Instruction Expected Result Pass / Fail / Comment Step Name # created.

The equity data is reflected by your customer-specific values defined for wage type and reason for change in additional payments. These values are visible in the Wage Type and Reason for Change fields.

5 Appendix 5.1 Process Chains The process to be tested in this test case is part of a chain of integrated processes. 5.1.1 Preceding Processes You may first have completed the following business processes and conditions before you start with the test steps:

Process Business Condition Transfer of SAP ERP HCM Basic Employee Data to SuccessFactors The transfer of employee data from SAP HCM to SuccessFactors must be (SF7) (from SAP ERP HCM Integration to SuccessFactors rapid- performed in order to populate SuccessFactors Employee Profile deployment V3.607) 5.1.2 Succeeding Processes After completing the activities in this test case, you can continue testing the following business processes:

Process Business Condition Payroll Processing After the compensation planning process is complete, payroll is executed for the considered period. The gross and net payments are calculated and are received by the employee at the end of the payroll period.