Attend Facility Committee Note Format

Auburn School District Ad Hoc Committee Meeting Wednesday, February 25, 2015 6:00-8:00 p.m. James P. Fugate Administration Building Board Room Meeting Notes

The meeting of the 14-15 Citizens Ad Hoc Committee began at 6 p.m. in the Board Room. Cindi Blansfield welcomed the group and asked if any clarifications were needed regarding the February 11 meeting notes. No one had any questions and the committee dispersed into the two subcommittees. The facility subcommittee met in the IMC and the attendance subcommittee met in the Board room. The next Ad Hoc Committee meeting is Wednesday, March 4 at 6 p.m. in the JPF Administration Building Board room. The subcommittee meeting notes are below.

Attendance Area Subcommittee

Meeting Date: __February 25, 2015___ Subcommittee: Attendance Area District Staff: Ryan Foster/Rhonda Larson Community Lead: _Sherri Grecco__ Summary of discussions: Reviewed charge Committee Q&A Subgroup work

Capacity and Enrollment Sub-Committee—Sub Committee community lead: Dennis Wilson  Drafted Moves to Address Capacity & Enrollment Challenges at EH, GR, IL, LL, LH, HZ, MTB Population and Demographics Sub-Committee—Sub Committee community lead: Christine DeWaal ● Looked at the scenarios to address enrollment at Evergreen Heights, Lakeland Hills, Gildo Rey, Ilalko and Arthur Jacobsen.

Transportation Sub-Committee—Sub Committee community lead: Kristen Bruhahn  Discussed transportation issues related to EH, LH, HZ, AJ, GR, IL, LL, PI, MTB area in anticipation of recommendations from other committees Additional Information/Resources Needed:  For Capacity group: o Flip Chart paper o AJ/LV, CAS and OLY geocode maps o If split IL2 along Pacific Ave how many kids would be in the west section and how many are in the east section? o If split LL7 along 37th ST SE how many are in the north section and how many are in the south section?  For Demographics group: o Need specific numbers of students on specific streets in LL7 to determine new boundary line of that geo-code o Need to know specific numbers of students in the section of GR2 that would move to GR5.  For Transportation group: o laptop, projector, document camera, o modified maps by Adam Ladage with summarized information for CAS and OLY (same as Capacity’s needs) o verification of MTB projected enrollment status Action Items for Next Meeting: Continue working in sub-committees using specific proposals generated as well as prepare new proposals.

Facility Subcommittee

Meeting Date: February 25, 2015 Subcommittee: Facilities District Staff: Rod Luke/Jeff Grose Community Lead: To Be Determined

Summary of discussions:

6:10 pm subcommittee members were welcomed. The evening’s agenda includes the selection of the subcommittee citizen-lead; review of past questions asked; distribution of updated charts along with new handouts; review school size from a school operation and instructional perspective (guest speaker); and discussion of elementary school size.

Persons who expressed interest in serving as the subcommittee citizen–lead were unable to attend the meeting. Therefore it was agreed to by the subcommittee members to postpone the selection until we can hear from the prospective candidates. Cindy Blansfield and Rod Luke reiterated the responsibilities associated with serving as the community lead.

Questions asked previously by the subcommittee were revisited and answers provided.

Ryan Foster, Assistant Superintendent of Principal Leadership & School Programs and former elementary principal of two elementary schools shared the implications from a school operations and instructional perspective of schools with average to above average student enrollment numbers. He presented the impact increases in enrollment have on aspects of the school facility and staffing required to accommodate such as the number of classrooms needed for core classes, specialists and categorical programs; impacts to core facilities such as the gym, library cafeteria, bathrooms, hallways, and office space, storage space; and the number lunches and recesses needed and additional supervision. With the two most recently built elementary schools (Lakeland Hills and Arthur Jacobsen) Auburn School District planned for enrollment growth by utilizing portable classrooms. Infrastructure was included to support six portables at each of these two school sites. Portables are useful to accommodate temporary student enrollment increases.

The subcommittee members were provided with updated handouts including the data points requested during the Wednesday, February 4th meeting

Updated handouts:  Model School Facility Capacities- (With Current and Future Portable Classrooms/6 Yr. Historical Enrollment Growth/Moderate Class Size Reduction (State Mandated) o Identified what it would look like with portables placed at each school site. ASD has portable build out plan. Portable cost is $153,000 with site prep work in place and $203,000 without. Primarily purchased using impact fees.

 AD HOC Committee-Facilities Subcommittee-School Size and Cost Data. o Outlines the cost per student by school

 Economic Life Span of Buildings inclusive of building characteristics

New handouts provided:  State Funding Opportunities: Discussed were state matching funds received for past school projects; state matching fund eligibility for replacement schools (New in Lieu of Mod. at same SF with calculations based on the age of the school); and state matching fund eligibility for new schools (Unhoused Students at K-8 Schools) . Currently ASD is eligible to receive state matching funds equivalent to 2.5 elementary schools and approximately 1.75 middle schools.

 Projected Tax Rate Chart-Highlighted were the new dollars available for new projects. Beginning in 2015 through 2037 based on a projected tax rate with a flat tax at $6.62 will raise $130.8 million.

 AD HOC Committee-Facilities Subcommittee Recommendation Categories: Categories reviewed included property; existing schools; new schools; temporary facilities; and creating a financial plan

 AD HOC Committee -Subcommittee Work Plan o Reviewed the schedule and sequence of future topics for Phase II-Analysis and Phase III-Recommendations of the work plan. Subcommittee members began initial discussion of elementary school capacity size based on data previously provided and Ryan Foster’s presentation and the data sheets provided during previous subcommittee meetings. To help guide and inform recommendations subcommittee members requested staffing information for elementary schools with school capacity sizes of 450, 500, 550 and 650.

Additional Information/Resources Needed:

• Provide requested data points including staffing information for a range of elementary school sizes

Homework for Next meeting

 None

Action Items for Next Meeting:

Agenda for Wednesday, March 4, 2015 subcommittee meeting includes the following topics:

• Review Outstanding Questions  Establish the Subcommittee Citizen-Lead • Continue discussion on school size and reach consensus.  Discuss and reach consensus on what to do with existing schools