Regular Meeting of the Parkston City Council, September 9, 2008 in the Council Chamber

City of Parkston Council Meeting, Tuesday, June 11th, 2013 19

REGULAR MEETING OF THE PARKSTON CITY COUNCIL, JUNE 11th, 2013 IN THE COUNCIL CHAMBER OF THE CITY HALL IN THE CITY OF PARKSTON, SOUTH DAKOTA

Mayor Hoffman called the meeting to order at 7:00 P.M. and roll call noted the following council members present: Dale Hofer, Tim Semmler, Ken Henke, Brad Hohn, Jeff Murtha, and Rob Bertram. Also in attendance were Wendy Royston, Mike Wolf, Rich Stokes, Doug Bormann, Jake Erpenbach, Dr. Mark & Kathy Werning, Steve Smith, Louis Behl, Jason Franke, and Robert Fiedler .

Motion by Hofer seconded by Semmler to approve the minutes of the Regular meeting of May 14th, 2013. All present voting aye. Motion carried.

Motion by Henke seconded by Murtha to approve the following claims. All present voting aye. Motion carried.

Salaries: Mayor & Council 2155.00; Finance Ofc. 2963.70; Gov't Buildings 157.59; Police Dept. 7353.06; Street Dept. 5598.11; Snow Rmvl 15.90; Rubble Site 519.26; Parks 42.50; Library 2666.93; Plan & Zone 265.00; Water Dept 592.14; Sewer Dept 464.64.

CK# PAYEE DESCRIPTION AMOUNT

GENERAL FUND

16247 Farmers State Bank FICA Contribution 1643.04 Federal Withholding 761.66 16248 Welfl Construction Pay Request # 5- Airport Fuel System 34244.00 16249 SD Retirement Contribution- May 2013 2585.80 16250 Northwestern Power- City Hall 317.27 N. Gas- City Hall 328.37 Power- Maint. Bldg. 106.80 N. Gas- Maint. Bldg. 162.37 Power- Street Lights 2027.19 Power- Traffic Signal 62.88 Power- Airport 91.06 Power- Swimming Pool 33.99 Power- E. Park 39.02 Power- W. Park 127.67 Power- Baseball Field 313.27 Power- Softball Field 10.96 Power- Library 131.73 N. Gas- Library 68.01 16252 Agland Coop Tires 4248.34 16253 SD Dept. of Revenue State share of malt beverage 437.50 16254 Blue Cross/Shield Mthly Health Ins. Premium 4354.56 16255 Santel Communications Communications- City Hall 189.89 Siren Circuit 18.34 Communications- PD 62.01 Communications- Library 59.23 Internet Connection- Airport 153.02 16256 Public Safety Center Test kits- PD 21.41 City of Parkston Council Meeting, Tuesday, June 11th, 2013 20

16257 Aflac Accrued Aflac 372.55 16258 Visa Reflective vests 52.45 16259 Redwood Toxicology Lab Testing 105.00 16260 SD Dept. of Labor 1st Quarter Unemployment surcharge 177.19 16261 Public Safety Center Testing- PD 72.08 16262 Farmers State Bank FICA Contribution 1791.60 Federal Withholding 805.24 16263 Hutchinson Cty. Clerk Small claims fee 30.20 16264 Southeastern Electric Power- lights, water pump 117.69 16265 Parkston Advance Ad- Library 40.00 16266 Parkston Advance Proceedings, ntc, ads 411.41 16267 Sturdevant’s Light bulb 2.67 16268 Untereiner’s Materials- rock shed update 400.32 16269 Weidenbach Concrete 5 yds concrete- rock shed update 491.60 16271 Michael Todd Co. Yield signs, light bar, t-shirts 550.00 16272 Murtha Repair Oil 76.50 16273 Petty Cash- Library Postage 9.35 16274 Petty Cash- Fin. Ofc. Postage, meals 119.36 16276 Hawkins Caustic soda, chlorine 3562.10 16278 Weber Sanitation Garbage service- Library 18.00 16282 Bender’s Sewer Vacuum debris from manhole 250.00 16283 Ingram Books- Library 792.06 16284 Barnes & Noble Books- Library 191.73 16285 Petrik Sanitation Garbage service 82.28 16286 Pape Automotive Repair coolant fan- ’09 patrol car 386.94 16287 Darrington Water Mthly drinking water 17.95 16288 Mike & Julie Wolf Lifeguard certification reimbursement 135.00 16289 Parkston Food Center Misc. supplies 11.93 16290 Runnings Sump pump, ammo, paint, sprayer, supplies 996.46 16291 Parkston Electric Hammerdrill rent- rock shed update 44.88 16293 Dakota Fence Swing seats 140.00 16294 J&L Lawn & Garden Till- rock shed update 20.00 16295 Calendars Calendar- Library 32.49 16296 Parkston Precision Square tubing, angle iron 30.60 16297 Helms & Assoc. Engr’ing- Airport fuel system 3018.15 16298 Kurtenbach Mowing Lot mowing 60.00 16299 Noteboom Implement 2013 JD skid loader 30371.43 16300 Dollar General Cleaning supplies 37.95 16301 Gale Group Books 777.37 16302 Wheel Co Bolt 1.76 16303 City of Platte ½ mileage- Police Chief Assoc. 43.19 16304 Richard Stokes Cell phone reimb, mileage, phone 549.76 16305 Corrinna Wagner Cell phone reimb. 30.00 16306 Alex Zolnowsky Lifeguard certification reimb. 145.00 16307 Todd & Danita Lucas Lifeguard certification reimb. 145.00 16308 Peggy Bader Misc. supplies 38.14 City of Parkston Council Meeting, Tuesday, June 11th, 2013 21

16250 Northwestern Power- South Well 100.81 16251 US Postmaster Bulk postage 92.03 16270 McFarland’s Materials- city water meters 109.35 16275 State Health Lab Lab tests 26.00 16277 BY Water Bulk Water 15403.00 16279 DENR Exam fee- Jons 10.00 16280 DENR Exam fee- Doering 10.00 16281 DENR Environmental Impact Fee 600.00

16250 Northwestern Power- Sewer Alarm 8.00 16251 US Postmaster Bulk postage 92.03 16264 Southeastern Electric Power- lift station, lagoons 342.07 16275 State Health Lab Lab tests 214.00 16292 Dakota Pump Inc. Rpr. gate valve at lagoons 1607.15

A request for the purchase of a walk thru pallet fork for the skid loader was presented to the council. Quote for said equipment was $1,167.00. Motion by Henke seconded by Murtha to purchase the pallet fork as presented. Murtha- yes; Henke- yes; Hohn- abstain; Hofer- yes; Semmler- yes; Bertram- yes. Motion carried.

Jake Erpenbach reported that the preliminary plans for the Safe Routes to School Project for west Main Street sidewalk have been submitted to the SD Department of Transportation for review. It was explained that initially the street committee decided on a mid block pedestrian crossing between SD Highway 37 and Lafayette. Since there were concerns regarding the loss of parking and the high speed of traffic turning from the highway, it was decided to remove the crossing from the plans. Erpenbach stated that the ramp in front of Werning Chiropractic, 708 W. Main St., is currently in the plans to be replaced, however he voiced concerns that the DOT may not approve it for funding since it does not meet ADA standards.

It was reported that the Department of Transportation is accepting application for the Community Access Grant Program. Erpenbach stated that the City has previously applied for assistance for construction to Depot Street between Main & Walnut without success and added that a traffic count may be beneficial in getting the application selected. Traffic counts are conducted by the DOT free of charge, but due to limited DOT workers, it may not be done by the grant deadline. It was unanimously decided to apply for the grant as is.

An update on the sewer cleaning/televising project was given by A-1 Sewer employees, Jason Franke and Robert Fiedler. It was reported that a large amount of debris including, tree roots, gravel, and silt have been removed from the mains. Mr. Franke added that the video revealed various sections of the main that are in need of relining or replacing. Mayor Hoffman stated that the council will be reviewing the video and determining the need for updates to the system.

Mike Wolf informed that council that there is a leak in the pool plumbing. Total water loss per day is estimated at 14,000 gallons. Wolf further stated that the pool can continue to be operational. Mayor City of Parkston Council Meeting, Tuesday, June 11th, 2013 22

Hoffman advised that in order to look for the leak they will have to wait until the pool closes for the season. A pool contractor will be hired to determine where the leak is.

Discussion was held regarding the $10,000 bond requirement for aerial spray applicators. Said requirement is to guarantee the faithful performance of the applicant’s duties and obligations. The money is placed into an escrowed indemnity account and is returned to the applicant when the license expires and an inspection of airport property is completed. Mayor Hoffman informed the council that the requirement was added in 1993 when a sprayer damaged a large section of land on the airport and the city was left with the expense to repair. Steve Smith of Advantage Ag advised the council that he is having a difficult time finding a sprayer that is willing to set aside $10,000. Smith requested an alternative requirement be considered which would allow the sprayer to have pollution insurance that would provide coverage to the city if a spill would occur. The council agreed to amend the ordinance to allow for pollution insurance in place of the $10,000 bond. Mayor Hoffman advised that an ordinance would be drafted and presented for first reading at the July 9th meeting. Until the amended ordinance is adopted, Smith was advised that the bond requirement would still need to be fulfilled.

Motion by Hofer seconded by Murtha to approve free dumping of white goods and scrap metal at the rubble site on June 22, 26, and 29 and offer assistance to those who are unable to transport white goods to rubble site on June 26. All present voting aye. Motion carried.

Motion by Murtha seconded by Bertram to approve the police department to attend training in Olivet July 2nd, 2013. All present voting aye. Motion carried.

It was advised this being the time and place advertised for a public hearing on the following temporary liquor license application:

Parkston Commercial Club, Main Street between Depot and First Street. License dates: July 26 and 27, 2013.

Parkston Amateur Baseball Association, Lots A, B, & C of O.L. 67, East Park (Lions Concession Stand Area). License Dates: July 4, 13, 24, 25, 26, 28, 31; August 1, 2, 2013.

There being no oral or written comments for or against said applications, motion by Hofer seconded by Semmler to approve the same. All present voting aye. Motion carried.

It was advised that Jeremy Young’s attorney, Rebecca Millan, has requested an additional 30 day extension to abate the nuisance violation on his property. Ms. Millan is awaiting a response from Mr. Young on whether he is going to sell the property or hire a contractor to repair the structures. Mayor Hoffman added that if no extension is granted, the city could abate the nuisance and assess it to the property. Motion by Semmler seconded by Hofer to approve a 30 day extension to Mr. Young. All present voting aye. Motion carried. The Council stressed that progress on the property should be made by July 9th, 2013.

A bill from Williams Septic Service was submitted on behalf of the Sportsmax Baseball Team for portable toilet rent in the amount of $150.00. Since the city refrains from turning the water on at the park until May 1st, the portable toilets are purchased to provide bathrooms for the baseball games in April. Alderman Hohn advised that the baseball team should approach the City prior to ordering the toilets to request the funding rather than after. Motion by Hohn seconded by Bertram to deny the request. Hofer- yes; Semmler- no; Bertram- yes; Murtha- yes; Henke- yes; Hohn- yes. Motion carried. City of Parkston Council Meeting, Tuesday, June 11th, 2013 23

Motion by Semmler seconded by Hofer that the annual fire hall lease to the Parkston Rural Fire District be $3,255 for 2014. All present voting aye. Motion carried.

Motion by Hohn seconded by Henke to pledge membership to Third Planning District for the year 2014 in the amount of $2,791.00. All present voting aye. Motion carried.

Motion by Murtha seconded by Semmler to approve Change Order No. 3 which decreases the final cost by $839.485 for the Walnut & Maple Bridge Project. All present voting aye. Motion carried.

Motion by Henke seconded by Bertram to approve the following resolution:

Resolution No. 13-526

A RESOLUTION SETTING FORTH A SCHEDULE OF RATES FOR USE BY THE CITY OF PARKSTON.

BE IT RESOLVED, that the following schedule of rates shall be effective as the date of this Resolution for the following services provided by the City of Parkston.

CITY HALL OFFICES:

Black & White photocopies (non-city business) $0.25/page Color photocopies $1.00/page Faxes $2.00/page, incoming and outgoing NSF charges max. allowed by SDCL 57A-3-421

MAINTENANCE DEPARTMENT:

Manpower $35.00/hr/man Mowing $100/hr with operator (1 hour min) Payloader with operator $150.00/hr (1 hour min) Dump truck with operator $100.00/hr Skidloader with operator $75.00/hr Tractor, mower $85.00/hr Pickup with operator $25.00/hr

BE IF FURTHER RESOLVED that the city office employee shall determine as to the rate payable to the City of Parkston.

As provided by SDCL 9-9-13, this Resolution shall be effective upon publication of the Notice of Adoption and replaces any previously stated rates.

All present voting aye. Motion carried.

Motion by Murtha seconded by Hofer to appoint Lyle Weekly to the Library Board. All present voting aye. Motion carried. City of Parkston Council Meeting, Tuesday, June 11th, 2013 24

Motion by Semmler seconded by Murtha to accept Kathy Behrend’s written resignation from the library director position retroactive to May 24th, 2013. All present voting aye. Motion carried.

Motion by Semmler seconded by Hofer to approve Richard Stokes bi-weekly salary to $1172.00 effective June 1st, 2013 for certification as a Law Enforcement Officer. All present voting aye. Motion carried.

At 8:35 p.m., motion by Murtha seconded by Bertram to convene into executive session for personnel matters pursuant to SDCL 1-25-2.1. All present voting aye. Motion carried.

The council reconvened from executive session at 9:50 p.m.

Motion by Semmler seconded by Hohn to hire Kathy Behrend to assist with training new library director and other library duties at $13.10/hour maximum of 19 hours/week. All present voting aye. Motion carried. The length of employment will be at the discretion of the Library Board.

Motion by Murtha seconded by Henke to approve Sadie Schoenfelder’s hourly wage to $7.90 and Jaycie Culbert’s hourly wage to $7.90 for completion of water safety instructor course. All present voting aye. Motion carried.

Motion by Semmler seconded by Bertram to accept Brian Neugebauer’s verbal resignation from planning & zoning board. All present voting aye. Motion carried.

Motion by Murtha seconded by Semmler to appoint Justin Thury to fill the vacant planning & zoning board member position. All present voting aye. Motion carried. Said position is for a 5 year term.

At 10:05 p.m., Motion by Murtha seconded by Hofer to adjourn. All present voting aye. Motion carried.

______David Hoffman, Mayor

ATTEST:

______Brenda K. Huether, Finance Officer

Published once at an approximate cost of $ ______.