APPROVED WESTCHASE COMMUNITY ASSOCIATION, INC. REGULAR BOARD OF DIRECTORS MEETING September 5, 2013
MINUTES
I. CALL TO ORDER
A meeting of the Board of Directors for Westchase Community Association, Inc. was held September 5, 2013 at the WCA Management Office, 10049 Parley Drive, Tampa, Florida 33626. Joaquin Arrillaga, President, called the meeting to order at 8:00 PM.
II. ROLL CALL Directors Present: Management Staff: VMs and Alternates: Joaquin Arrillaga Debbie Sainz, CMCA Carlos Quiros Darrick Sams Charlotte Adams, CAM Don Costello Nancy Sells Kelly Shires Bill Dennis Eddie Santiago Ken Blair Directors Absent Dyan Pithers Keith Heinemann
III. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was recited by those present.
IV. SECRETARY’S REPORT
August 8, 2013 Board of Directors Meeting Minutes submitted.
Nancy Sells motioned to accept the August 8, 2013 board minutes. Eddie Santiago seconded the motion. A vote was taken and the motion carried 6-0.
V. TREASURER’S REPORT - Nancy Sells
VI. COMMITTEE REPORTS
A. Covenants Committee – Report Submitted
Nancy Sells motioned that the Board approve and accept as presented the August 28, 2013 Covenants Committee meeting recommendations as their own. Dyan Pithers seconded the motion. Vote was taken and the motion carried 6-0. (Cov 2013-09-01)
B. Government Affairs Committee – Ken Blair Hillsborough County Waste Management- only 50% of the new trash cans have been distributed to date with the remainder to be given out by 9/30.
Board Meeting Minutes Sept 5, 2013 Dog Park- Ken Blair met with County Commissioner Murman about the dog park in order to further assist the Dog Park Task Force.
C. Modifications Committee –Reports submitted
VII. COMMUNITY ASSOCIATION MANAGER’S REPORT- Report submitted – Debbie Sainz USTA Grant submission of final paperwork will be completed within the next few days. Palm Scanners: Order for the first of two enrollment kits and software has been submitted in order to begin input of the associations addresses and owners. Upon completion, notice will be given to owner notifying them to come to the office for their scanning. Verizon Wi-Fi – Verizon is working with staff on coordinating a day for installation of the FIOS for the Countryway facility. Drawings are currently being reviewed by their engineering department for final approval. It is possible the cost of the install will be significantly cheaper.
VIII. OLD BUSINESS
A. Revised Proposal from Borrell Electric –
Nancy sells motioned to accept the revised proposal from Borrell Electric to perform the installation of the electrical/conduit for the palm scanners. Ken Blair seconded the motion. A vote was taken and carried 6-0 (Contract 2013-09-02)
B. Daisy Troop #1813 – Room Use Request
Ken Blair motioned to table their request for free use of the activity room until such time they submit to us the information relating to participant ratios and confirmation of such. Dyan Pithers seconded the motion. A vote was taken and carried 6-0 (Facilities 2013-09-03)
IX. NEW BUSINESS
A. Approve 2014 WCA Budget
Dyan Pithers motioned to accept and approve the 2014 Proposed WCA Budget as presented with an annual assessment of $322. Ken Blair seconded the motion. A vote was taken and carried 6-0 (Financial 2013-09-04)
B. Symbiont Proposal – Replace 2 Oldest Pool Heaters #3 & 4 @ Countryway
Dyan Pithers motioned to approve the proposal and proceed with replacing heaters #3 & 4 at a total cost of $13,520 and funds to be taken from reserves. Ken Blair seconded the motion. A vote was taken and carried 6-0 (Contract 2013-09-05)
C. Temporary Moratorium – Trash Can Restrictions
Board Meeting Minutes Sept 5, 2013 Joaquin Arrillaga motioned to place a temporary moratorium on trash can violations for the new trash cans through October 31, 2013 so long as the cans are placed at the side of the home (not in front of the garage) pending modification applications to properly shield them from view of the public and the neighbors front entry. Ken Blair seconded the motion. A vote was taken and carried 6-0 (Policies 2013-09-06)
D. Swim & Tennis Center Committee
Nancy Sells motioned to have a 5 member S&T Committee, with 3 representing tennis and 2 swimming (or visa versa), that Kelly Shires be the staff liason and that no one on the board of directors be a committee member; Dyan Pithers offered an amendment to 2 tennis, 2 swim and one non-affiliated program member; Nancy accepted the amendment. Joaquin further amended the motion to add that committee members shall meet at a minimum quarterly and the chairperson to be selected by the committee members; and for the committee to prepare their own Mission Statement (further accepted by Nancy). Ken Blair seconded the motion. A vote was taken and carried 6-0 (Committees 2013-09-07)
Joaquin Arrillaga motioned to appoint Mary Turnbull and Kyle Roberts as the tennis members, Brenda Bennett for swim and Ralph Caputo as the non-affiliated member, with the fifth being a swim member to be selected and recommended at the next board meeting by Kelly and Coach Alex. Nancy Sells seconded the motion. A vote was taken and carried 6-0 (Appt 2013-09-08)
ADJOURNMENT
The Board convened directly into an executive session at 8:40PM to discuss personnel related item.
______Keith Heinemann Westchase Community Association, Inc. Secretary cc: HOA File WCA Board of Directors
Board Meeting Minutes Sept 5, 2013