Board Minutes San Antonio, TX March 15Th, 2008

Board Minutes – San Antonio, TX March 15th, 2008

Bill Darrow called the meeting to order at 8am.

Introductions: There was an introduction of the board of directors. Bill Stoneberg, Rick Young, Dick Gauchat, Barney Eaton, Bill Darrow, Kris Syrdal, Paul Meyer, Dick Sweeney and John Ball all present. In addition Pete Phillips – Bugle Editor, Cindy Livingston – Bugle Art and Layout, Roberta Vasilow – Webmaster, Roy and Michelle Faries – National Registration Coordinator, Mike and Nancy Book – BCA National Office.

There was an introduction of the attendees in the audience.

Attendees are as listed:

Richard Vincent Jerry Coursan & Janet Key Carole & Rick Frank Don & Mary Duddles Cliff & Penny Adams Kevin Kinney Cecil Chalmers Pete Phillips Gerald Chalmers Roy & Michelle Faries Frank & Sheri Lyle Mike & Nancy Book Cindy & Steve Livingston Roberta Vasilow Willie Pittman Eddie Masters Louis & Liz Torres Nancy Eaton

Alamo Chapter Welcome: Jerry Courson the director of the Alamo BCA chapter officially welcomed the Board of Directors and all attendees to San Antonio on behalf of his chapter.

Approval of Seattle Board Meeting Minutes: Bill Darrow asked for an approval of the minutes from Seattle. Barney made a motion to accept, Dick Gauchat 2nd, all in favor and minutes were approved.

Treasurer’s Report: John Ball gave the treasurers report. John first went over the report ending December 31st, 2007. We are where we should be for the most part. We are over because of the increase for the office manager’s stipend, which was retroactive to July 1st, 2007. The Roster was way under budget. Barney made a comment that 3-year memberships have really picked up. Mike Book stated that more people are renewing memberships at multiyear levels. Kris asked about the “Other” section on Chapter/Regional Operations, which is over $3400 over budget. This is where the seed money has now been entered into the budget. Bill Stoneberg made a motion to approve the six month financial report, Barney seconded; all in favor and the six month financial report was approved. John made a comment that we are supposed to include a copy of the club’s financial position into the Bugle. This did not happen last year because of miscommunication. John recommends posting something on the webpage rather than reprinting the entire report in the Bugle. Some discussion began to make sure all members would get the information, rather than just post online. It was suggested that Bill D. include this information in his President’s message. John withdrew his motion and Bill D. will include the information in the Bugle.

COMMITTEE REPORTS

National Office Report has been included and sent the board by the Books.

Bugle Report. Pete Phillips passed around a copy of the April Bugle, which does include the election ballot with the correct notifications. This issue features 1928 Buick’s. Pete praised Cindy for the layout of the magazine, and Cindy praised Pete for the articles. Mike Book commented that they receive many positive comments about the Bugle and members love the reprinted advertisements and the feature articles. May’s issue will feature 58 Buick’s and June or July will be 1938 Buick’s. Pete’s suggestion is maybe 3 larger issues a year. He still has a stack of info 3 feet high submitted by members and additional foot of discs that are unsolicited from members for submission into the magazine.

Regional/Chapter Coordinators Report. Marshall Chervin #16058 is interested in volunteering for the NE Regional Director position. Mike Book pointed out that Carl need to understand that the chapters will need to vote to approve Marshall, he cannot be appointed.

Internet Report. Roberta reported that the forums are doing very well and receiving a lot of traffic with over 70K posts in the general forum. The Reatta group is still the most active with well over 100K posts. The Buy/Sell forum is also popular. The new server is performing well for us since the switch from using the AACA server.

Technical Advisor Report. Updates were added and Tony Bolt volunteered to be the 27-29 tech advisor. Ralph Crisp, who was a tech advisor, has passed away. Barney will check to make sure he is no longer listed. He was an expert on dynaflows.

Youth Program/Attracting Younger Members. Jerry Bodden submitted a report that this program is working well, especially youth judging sessions at the National meet. John asked if the board needed to reappoint Jerry to this position. Bill D. said this is a permanent volunteer position. Chief Judge and Judges Training Report. Alan submitted a report on some major issues with the judging at the Seattle meet. The changes the chapter decided to make to the judging caused chaos with some other areas and did not make things run smooth or consistent, especially with the awards banquet. Alan recommends that the SOP be followed at National Meets. There was general agreement from the board with this matter. Alan is working with Frank Lyle to find a qualified Meet Head judge for the Colorado Springs meet. Barney made a suggestion that maybe we need to have the judging on Friday to allow ample time for judging and better tabulation and an earlier start on the banquet. Perhaps this could be asked about in the monthly President’s column. Mike Book said that it is harder to people to get the cars ready for the meet. The Olds club has the judging on Friday, but cars leave right after. We may not have much attendance or cars on Saturday if we move judging. Roy Faries was asked about this subject. He said it is getting better and easier, and that if the host chapter follows procedure it should not be an issue to do one day on Saturday. He felt until we have 600-700 400pt cars we should be okay, but just need to be organized to have the correct photos for awards.

Driven Class Report. Pat Brooks submitted a report that we had 87 driven awards given out in Seattle. The driven class is cars 25 years or older. Bill S. asked if it takes away from the 400 pt judged cars. It does not appear so.

Publication Committee Report. John reported that the reason this committee was begun was to get involved with chapter publications and try to improve chapter newsletters and judge them similarly to the way the AACA judges their newsletters. This is the 6th year of doing this. Terry Dunham and John originally started working on it and did not feel they were getting what they wanted from the certificated to the editors. Not much has changed. John asked that it be dissolved because it has become a huge job and there is not enough time to do it. He thanked the editors who contributed to this. Thank you to John for your work.

BCA Scholarship Report. Pat Brooks has asked that someone else take this on. Pete suggested that McPherson College is the only 4-year program that offers a car restoration program. He said that a few collector car clubs offer a scholarship there. The college selects the recipients, not the clubs. Paul Meyer volunteered to take this on with Pete. Michelle Faries asked would it go to a member or not? The answer would be no if we send it to the school and let them decide, but maybe we could ask for preference for BCA members or families. Paul suggested that if a non-member was selected we could send $35 for them to join the BCA. Dick Sweeney suggested that Paul check into it more and bring back some options available to us.

Heritage Alliance Report. Terry Dunham reports that there is now an online option to order research info for your vehicle. We get 4% of the contributions that are sent in and processed through the BCA renewal program. The on-line order process is a recent innovation for the BHA. OLD BUSINESS

2007 Financial Recap from Seattle. It appears that although there were fewer cars from far areas that attended the meet, the banquet was well attended. They did make a profit on the meet after initially reporting they may lose money or just break even. It was pointed out that offering no hospitality probably saved $7-8K. Bill D. said we would not have a meet run like this again. Roy Faries asked a question. Per the SOP, he is to reimburse his expenses for travel and lodging. Because of the original thought that the meet would lose money he did not ask for these expenses. Since they did make a good profit he would like his expenses paid. Barney said have Roy submit his expenses to be paid. Kris made a motion to have Seattle pay Roy’s expenses, Rick Young 2nd. Discussion began about this issue. Paul asked to have Bill D. send a letter from himself and the board of directors telling Seattle they need to pay Roy’s expenses. Dick S. said that Roy’s expenses should be paid regardless and that we should not wait for Seattle. Barney also asked to include the language in the letter that states this is per the National Meet guideline. The motion was amended to state that the BCA would pay Roy’s expenses and then inform the Seattle group that they are to reimburse these expenses directly to the BCA per the national meet guidelines. This will be stated in a letter from Bill D. & the BOD. Kris made the amended motion, Rick seconded, all in favor and the motion passed. A member in the audience asked if there is any restriction on profits made on a national meet. There are no restrictions. Midwest meets and East coast meets do well because of high concentration of members. Seattle was an unknown because of the West Coast location. Finding a location is hard enough and they do not want profit stipulations to make it more difficult for a chapter to bid. There is a profit/loss sharing agreement for future meets.

2008 National Meet. Roberta gave out hats and pins to the board members. There will be collector edition license plate for everyone at the meet who registers a car. Roberta will have some merchandise for sale after the meet. The numbers as of last week were 210 registered, 51 with no car, 82 vendor spaces and 2-car corral. The Flint CVB is taking care of registrations. They have a total of 169 cars and 392 people. She is updating information and there will be four presentations in Flint. There will be a free concert Friday night from 7-9pm. Thursday night will be an Folk Music Concert. There are many events going on with the Flint GM 100 Event that week. There is a big parade planned for 1pm on Sunday afternoon and there is a link on the webpage to register for the parade. Dick S. asked when the BOD meeting would be. It is scheduled at 9 am on Friday morning. The general membership meeting is on Thursday night. The Prewar division has a big after tour planned. Some divisions and groups have not submitted a meeting schedule to Roberta yet. There is a judging school session scheduled from 9-11am on Friday. This is not a credited class, but something Alan is willing to do to help give training info to more members. 2009 National Meet. Frank Lyle passed out bus tour info, hotel information and logos for the meet. There are two hotels under contract. The host hotel is the Crowne Plaza and the Doubletree will be the overflow hotel. Roberta asked if they would be the same price. They are both at a $109 rate. Things are going along well and both hotels are very nice. The Crown Plaza is undergoing a $12 million restoration (sounds like a car restoration!) They will offer polo shirts with the club logo. Because of all the things to do the meet will run from Wednesday until Saturday. The hotel rate will be in effect for 3 days before and after the show. They still need a meet head judge. John asked if there is a list available for qualified meet head judges. There is not a list. Nancy asked how high the points must be? There was some discussion about this. Bill S. said Nancy could check the records and see who may work. Alan and Rick Schick are currently working on this and will get it to the BOD. Colorado Springs looks to be a very popular meet as there is a lot of buzz. Hotel reps will be in Flint to take reservations. The Crown Plaza will allow the chapter to bring their own food into the hospitality room, which will help a lot with costs. The parking lot adjacent to the hotels at the University of Phoenix in under contract for Saturday. All Colorado chapters are working together now. It will be a 4 corners meet. John said according to the newsletter that Pike’s Peak is also working with the Colorado Council of Car clubs for help.

Final Approval – By-Law Change Article II – Section 6: This was approved in Seattle and has been published in the Bugle for comments. No comments have come forward. John made a motion to approve, Dick G. seconded, and all in favor and the motion was approved.

Final Approval - Update to Article IX – Section 5: This was approved in Seattle and has been published in the Bugle for comments. No Comments have come forward. Corrects BCA office location to Ohio. Paul made a motion to approve, Dick G. seconded, all in favor and motion passed.

Clarification of Liability Coverage: This is a letter to Chapters and Regional Directors to explain requirements of the new Member at Large category in Article II – Section 6. This is in regards to liability insurance covering participants in a show that may not be BCA members. We can make these people a member at large for additional fees and allow them to participate. This extends coverage to that person. Dick S. asked about applying that fees towards membership if that person decides to join the club. The host chapter will keep the money so they will have to record that additional fee and track the money. Roy Faries asked if a walkup the day of the show could be a member at large or someone that preregisters? Bill D. said this would cover both, but they cannot participate in 400 pt judging. Roy said he would have to change the registration software. Kris asked to clarify that we are not guaranteeing an award to a member at large that registers day of show for example a driven award. Bill D. clarified that preregistered member at large could be given an award but no guarantees for anything after cut off date. Nancy Eaton asked how this information would be given out. Bill D. will send out the letter to the chapter, region and division directors.

Internet Renewals/Applications. There are some changes for updates. There is now an automated response to thank people for registering and where to send questions or get more info. Mike said there are a lot of new applications coming into the office that way, but not too many renewals. We appear to be reaching a new demographic.

NEW BUSINESS

Proposed Changes to Bugle. Bill D. went over the three proposed options for changes to the Bugle.

1. Increase the number of color pages – currently at 16 pages per month. 2. Increase the number of pages from the current 48 to 64, maintaining the 16 pages of color. 3. Increase the number of pages from the current 48 to 64 and increasing the number of color pages.

Mike Book explained that 9400-9500 copies are produced each month and about 9250-9270 per month goes out to members. The rest are sent to the Pittsburgh Chapter for resale. Costs are up in 2008. It is cheaper to increase by 16 pages because of the way they are printed. The total amount of increase would be $6 by estimate. John asked how long dues have been at $35? Mike said they have been $35 for 12 years. Moving the printer from Baker to Modern Litho saved a lot of money for the club, about $49K a year. More color was added to the magazine at a marginal cost. Paul explained by folding paper why 16 pages is most economical to do compared to a smaller number of pages. Gerald Chalmers asked about a quarterly increase. Barney mentioned Pete was considering this as opposed to 16 pages every month. Bill S. asked about a dues increase on the forum and there appear to be an even split for and against an increase. Increasing the Bugle or adding more color means increasing dues to cover costs. Bill S. has figured that the each member has $34.94 for expenses each year. We are just barely covering expenses right now and are due for a postage increase this year, which will put us in the red. Barney has a pie chart breaking down dues and where they are applied. 71% go to the Bugle. The Roster was not included in this chart. Dick S. mentioned there are so many great compliments about the Bugle, why fix what is not broken? Extra color is a big draw. Color is a cheaper option. Pete would like more color and Cindy from Modern Litho feels it would really make the magazine pop even more. This also does not add to Pete’s workload. More pages in the Bugle means he will have to farm out some work such as classifieds. More car photos in color would look great. Cindy has some ideas for getting more content in the Bugle. She mentioned that we could move the tech advisors page to the inside cover or do new members as a blow-in page. 2-3 a year special larger issues can be done and Pete is in favor of this. Paul liked the idea of a blow in since the page could then be taken out and put into the Roster. It may be inexpensive to do. Mike Book can get a quote on this. The registration form could also be a blow in. Pete would like to change the immediate news release for Flint since it has run a while. Michelle Faries asked about changing to a bi-monthly magazine. This would be very unpopular as people are used and want a monthly magazine. Barney went back and clarified the Bugle change suggestions because ultimately this decides how much to raise dues to cover costs. It was asked about asking for more advertisements to raise more money to cover costs. Mike explained that there was a $25K cap for non- profits for income. This may be $50K and Mike will follow up with the CPA to make sure. A full-page ad in B&W now cost $500 a month with a 10% discount if the full year is paid. Members that are running a business are charged for classified ads. Mike also said it’s easier to do a $5 raise instead of a $2-3 raise a year. Bill S. asked about newer members coming in to make up for older members dropping off. Mike said there is a radical age drop off coming in the foreseeable future. The average age of the members keeps getting higher. Pete then had a rate from 2006 for a blow in. This rate was 4 cents per page. This would be $360 per month plus 14 cents each magazine per postage. This is about $1620 (2006 numbers) per month. We would need to recheck numbers and also postage weight for numbers to discuss further. The National meet issue is always bigger and gets good feedback. Jerry asked about a dues increase to meet costs. The financial condition of the club is good but is looking to make sure expenses and member’s dues cover costs. The physical year begins in July so that is when a proposed increase would take place. A $5 increase would cover Bugle costs and other increasing expenses. Paul Meyer suggested a larger issue near this time to show members what the extra dues are paying for. We don’t want to reduce quality of Bugle to save money. A member in the audience also suggested that the club consider having the Bugle available to download from online and allow those using this option to have a reduced fee. We will also increase costs if we order a lower number of Bugles to be printed. We send about 350 magazines overseas and about 100 to Canadians. Michelle Faries asked about getting advertisers in the Bugle to advertise on our webpage. Roberta said they are already linked on our page.

Dick S. made a motion to go with option 1 now and have a consideration of other options at a later time to add more color to the Bugle which will then have a total of 24-32 pages of color, John seconded, all in favor and motion passed.

To clarify, no blow in was approved-for applications or new members. Dick S. said we need final numbers to look at for estimated cost before we make a decision on this. Pete and Cindy said May could be the first issue with the additional color.

Proposed Dues Increase. With the postage increase Bill S. figures we are now spending $35.33 per member. We are now operating at a loss. John asked about a student membership. There is nothing in the minutes about a student charge but Mike Book will look. Discussion centered on a $5 increase effective for the next fiscal year, which begins in July. This would also be an incremental change for foreign and Canadian dues. Would discounts change for multiyear? They could remain same discounts. Barney asked who should decide the discount and Bill D. suggested we prorate. The Books could send options out to the board.

Paul Meyer made a motion to increase the dues by $5, this then would be $75 for two years and $110 for 3 years, Dick G. seconded, all in favor and motion passed.

Life membership. This ended in 2001. Pete mentioned that life members really hurt the club later because of postage and other expense increases. Some clubs have different criteria. The Cadillac club requires 10 consecutive years of membership in good standing before someone can apply. Mike said the issue with the BCA database is that we don’t have a way to tell if someone has been a consecutive member. Barney said we might able to do lifetime memberships on a trial basis and revaluate the program. The Cadillac club charges $750 for a lifetime membership and their yearly dues are $35. John would like the board to consider again. Dick S. would be in favor of offering this at special events for a limited window of time. Discussion tabled for now.

Budget. Historically, the board approves the budget at the meetings. Bill D. would like more involvement and input from the board before we meet to discuss the budget. The treasurer gets together with the CPA and the National Office now. Bill D. is asking for more input this year from all members. Bill S. is our prospective new treasurer. A member asked about leaving money to the club. Mike clarified that the Heritage Alliance is a charitable non-profit, the BCA is not.

Roster. Mike reported that there was an error in the database that caused a disconnect for some members links for cars. He thinks it affected about 200-300 members. The front part of the Roster where members are listed by states had old information for these members listed, but model number in the back of the Roster listed their cars correctly. One member from Minnesota causes a lot if uproar complaining about the Roster and claiming it was all wrong. Mike posted a response in the forum regarding this issue. The spot checks came out okay. The end of August was the cutoff time to get into the new Roster. The error in the database link has since been found and corrected.

Roster Database. Mike explained that Jeff Hanson from the Cadillac club has created an excellent database based in Access for that club. Mike would like to have Jeff create a similar database for the BCA. It would make many search functions much easier and have better inquiry functions. He has agreed to create a similar program for the BCA when he is no longer a BOD member for the Cadillac club. Jeff will be off the BOD in August. Mike stated the quote will be cheaper at that time and would not like to press Jeff at this time. Mike would like to make sure the BCA budget would allow for funds to build this new database. The new database would save the club money because it would do the layout of the pages for the Roster and we wouldn’t have to pay Modern Litho to do this. This would have saved $2700 this year. The Roster was still $5400 under budget. Bill S. asked if this new program would obtain information faster and make the Books job easier? Mike said yes. This new program could sort members by area and allow chapters to search for prospective new members in their area. Bill S. asked about using the $5400 saved from the Roster to put towards this project, would this money cover it? Mike reported that the cost to the Cadillac club was about $7K, however the database had to be built from the ground up. There would not be as much work with this one and it should more than cover it. The Books said as far as renewal information to life members, they are working to make sure these members are also sent renewal info for updates. Mike says the new renewal form is working very well and the BCA is much better than other clubs (we know that!) with updating information. Bill S. asked about renewal info as a blow in to magazine. Mike feels that would be ineffective.

Online Registration for 2009 Meet. Bill S. and Roy can work together to make online registration available for the Colorado Springs meet. They would like to have it ready by July 1st and make it available during the Flint meet. The web registration process will require the use of another merchant machine to process credit cards. They are around $400 to buy.

Bill S. made a motion to do online registration for Colorado Springs, turn it on for the Flint meet and to purchase a new merchant machine, Rick seconded, all in favor and motion passed.

SOP for National Meet Committee. Bill D. explained that when the BOD in Seattle approved this committee there was no SOP in place. He explained this was to finalize a SOP for this committee. Kris made an objection that there is not an opt-out for a chapter that has done it before and knows what they are doing. It was pointed out several chapters before felt they knew everything and still had issues running the meet smoothly. Bill D. pointed out an issue with the hotel contracts in Colorado that had to be fixed. Frank Lyle said his experience with the NAC has been good and he likes working with them, especially for contracts. Paul made a comment to make the language specific to include the immediate past BCA president, rather than previous BCA president. The committee has no chairperson but instead makes decisions together. The Seattle minutes included the past financial person or treasurer from the previous meet. We do not want to put this in. This person may not be helpful to next meet. John said this position could fall under the umbrella of the two appointed members. Mike said he feels the people on the committee are well equipped to work on the committee. Paul said all the people on the committee have a vested interest in making the meet a success. Mike Book had a comment on wording for this SOP. He would like to clarify where the expenses of the NAC falls in the budget process, with other expenses or outside, or out of 10% minimum to the National BCA. The expenses of the NAC do not fall under the 10% but instead are a separate item to be paid. Roberta said she would volunteer to do a checklist for the NAC for approval concerning meet planning.

Rick Young made a motion to accept the SOP with the discussed corrections, John seconded, all in favor except Kris who voted nay. Motion passed 7-1.

Roy & Michelle Faries National Meet Registrar Contract. This was a review of their contractual responsibilities that Roy has put together for approval. Roy has written a description of his duties. The $5 per registration will cover all his expenses. This process will allow us to standardize all the meets and registration process. Bill D. thinks it will encourage more chapters to bid and make less work for them. Roy does not want this to be a moneymaker item, but instead to just cover all expenses associated with registration.

Rick made a motion to approve the contract, Dick G. seconded, all in favor and motion passed.

Request from Pat Brooks – Driven Award Chief Judge. This is concerning the request for travel expenses to reimburse for the chief judge of the driven class at the National Meet. Discussion is concern that if one area is reimbursed, would each area ask for expenses such as modified, etc? Rick said this is a very large and popular class at the meets. Bill S. asked what would happen if Pat did not show up to meet? Bill S. said that the Chief Judge would have to appoint someone to be in charge of the awards.

Paul made a motion to deny the request, John seconded, all in favor of the motion except Rick who voted nay. Motion passed 7-1.

Request from Carl Finer – Chapter/Regional Coordinator. This is a request for addition expenses to be paid by the BCA. Rick made a motion to deny the request, Bill S. seconded, all in favor and motion passed.

Regional/Chapter Coordinator Position. This is an appointed position with a 5- year limit. Bill S. said as a previous director he has not heard from Carl. Several others in the audience representing different chapters made similar statements. Two chapters have died off recently. John said he had contacted Carl about one chapter and that Carl had not contacted the chapter. This has been a difficult position to fill in the BCA and have had some issues with previous volunteers. Mike Book said that in Nashville Carl Finer was issued some action items to follow up on and nothing has come back. These chapters are still lfoundering. Mike said SOP 17 outlines clearly what needs to be done. Bruce Kile did a great job when he had this position. It is very hard to get people to volunteer. Mike said the National Office would be willing to assume this duty if asked by the BOD.

Barney made a motion to give Carl the news of the denied request and to ask for answers for the action items given to him in Nashville, Rick seconded. Dick S. and John both made comments that a specific timeline is needed and that we should take up the Book’s offer. Barney amended motion to read give Carl news of the denied request and ask for answers to the action items given to him at the Nashville meeting by June 1st., Rick agreed to second again, all in favor and motion passed.

John has a request for the National Office to ask the director of the North Jersey and Philadelphia 76 chapter to respond in 90 days to status of chapters. Mike said this infringes on Carl’s duties right now as coordinator. John withdraws his motion for now. John said he would like to know what happened to these chapter’s treasuries? Discussion is that they are probably gone.

Hagerty Proposal. Hagerty Insurance would like to become a major sponsor for Buick meets. They also want to run a big page ad in the Bugle. Grundy, JC Taylor and Hagerty were all once a major part of the BCA before. Hagerty also wants to put in a bid for the club insurance policy. Bill D. thinks it could be a very competitive bid. Hagerty wants to in National and Regional events as a vendor and sponsor. They would like to be a platinum partner. The Books would like to send out some proposals to the BOD on ideas for Hagerty’s sponsorship. Hagerty wants to have a visible presence and may also sponsor some awards. Discussion will go online as more information comes.

BCA Insurance Policy. A clarification of what is and is not covered for insurance.

BOD Candidates. A list of questions has been developed for potential candidates. We have 4 candidates running for the 2008 election.

Car by Year Breakdown. Barney prepared this as an aid for the BOD and for Pete. This is a breakdown of years owned according to the Roster to see where the greatest numbers lie. With all makes 1965 is most popular, and with Special, Reatta, Riviera removed the year becomes 1955.

2010 National Meet. The North Carolina group is thinking seriously about it. Jerry Bodden is working to help sell it to the membership there, and working on some additional chapters support and explaining the role of the NAC. They would prefer to bid for 2011 but may be willing to do 2010 instead. The Tarheel chapter may also join with Carolina.

BOD Meetings. Bill D. said we went to 2 meetings a year to save money when the club was not as financially stable. We are running well financially now and could support three meetings a year but would need to budget for this if we decide to go to three meetings.

Foreign Member Coordinator: Bill S. said a member in Virginia was interested in being the foreign members liaison. John Schieb has over 30 years of experience in dealing with foreign markets and would be interested in taking this on. The National Office has not heard from him. Bill S. will send them info.

BOD Meeting Agenda and Packets: Dick S. asked if we could go back to the old method of sending packets for the meeting agenda. Mike asked for one more try to sort out the bugs and get everything emailed out to the BOD. Mike is concerned about mailing out the packets and then the board members leave them at home. Mike said people need to submit the reports to the National Office in either a Word or Excel format. Adobe would be another option since it is free to download. Paul Meyer asked what cost was to mail each packet. Mike said it is about $6 each. Barney asked to have each report labeled as an agenda number to make them easier to follow. Paul said let’s give it one more try. Mike said if anyone had any questions or problems to please let them know directly.

Video Taping. Dick S. asked for comments from Barney regarding the video taping process. Barney could not find anyone with a newer camera. The recordings will be put into DVD format and will be sent to Kris to review. Another copy will be sent to the National Office. Camera price is $409 plus tax, down about a $100 from when it was previously checked.

Roberta mentioned that Buick is now sending out press releases to the Buick dealerships directly. Some of these are regarding the Flint meet and informational link.

Kris mentioned that some members are asking about providing Bugle‘s to sponsoring dealerships. It was too late to add as an agenda item but would like to take the discussion offline to go over at a later time.

Dick S. made a motion to adjourn, John seconded, and all were very much in favor and meeting ended at 2:47 PM

Submitted by your Secretary, Kris Syrdal