Centennial High School Governance Council

Meeting Agenda – May 13, 2013 8:00 am – 9:00 am (This meeting does not allot time for public comment)

8:00-8:05 am: Call to Order

Welcome

8:05-8:10 am: Action Items

Approval of Agenda

Approval of Minutes from March 2013 Council Meeting

8:10-8:55 am: Discussion Items

Create/Distribute SGC update to school community (5 min)

Finance Committee update (10 min)

Principal update on additional trainings (5 min)

Discuss Strategic Plan for 2013-14 (15 min)

1A Environmental Scan 1B Organizational Assessment 2 Analysis

Identify meeting dates for 2013-14 (10 min)

8:55-9:00 am: Announcements and Adjournment Centennial High School – Governance Council Meeting Main Office Conference Room Minutes – May 13, 2013 Members present: Caroline Truax, Dave Nabors, Scott Kent, Amanda Otto, Shellie Caplinger, Kibbey Crumbley, Marcelle Male, Eva Taylor, Karen LeCates. Members absent: Jim Eason The following items were on the agenda: The meeting was called to order by Karen LeCates at 8:00am. Eva Taylor moved and Scott Kent seconded adding an update from the Superintendent Parent Council as a discussion item to the agenda. The update to the agenda was unanimously approved. Dave Nabors moved and Marcelle Male seconded approving the agenda as presented. The agenda was unanimously approved. Dave Nabors moved and Eva Taylor seconded approving the minutes of the March Council meeting. The minutes were unanimously approved. Caroline Truax stated that she believed that the Council should update the school community on the SGC’s activities for the school year 2012-2013. The Outreach and Communications Committee agreed to create an email providing bullet items of this year’s Council activity. This email will be distributed to the school community by the end of the school year, 5/23/2013. Dave Nabors reported on the Budget and Finance Committee meeting. The principal does not have much flexibility with the budget, so there is a question as to what is going to be the main purpose of this committee. There was discussion of carving out some discretionary funds to pay for a public relations/marketing person for the school. This would be for a couple of hours a week for the school year. Mr. Nabors is taking the lead on this initiative and will try to get something going by the summer. Kibbey Crumbley reported on county SGC training. Ms. Crumbley mentioned that the county is seeking to hire a Flexibility Coordinator. There still is not a formal process for flexibility requests. Karen LeCates discussed the data gathering and analysis initiative that will contribute to the development of the Strategic Plan for 2013-2014. Ms. LeCates distributed a draft environmental survey along with a School Strategic Planning Process. The survey will be distributed on Wednesday, 5/15 to community, education, religion, and business leaders in our community. It was discussed that we should make sure that all subgroups of our community are represented by our survey participants. Ms. Caplinger, Ms. Truax, Ms. Male, and Mr. Nabors were all going to follow up with additional survey participant suggestions. The meeting schedule for 2013-2014 was discussed. The Council would meet twice in the summer (main office conference room at 10am) and the last Monday of each month except December and May (media center conference room at 8am). Meeting dates: 6/25, 7/29, 8/26, 9/30, 10/28, 1/27, 2/24, 3/31, 4/28 Eva Taylor discussed the future structure of the Superintendent Parent Council. The SGC Chair will attend the cluster LSAC. Someone from the cluster LSAC will attend the Superintendent Parent Council. Ms. Taylor also reported that the Council can apply for funding for innovative initiatives from a pot of $8 million of state and county money set aside for such things. The Council will discuss this further in the June meeting. The next Council meeting is set for June 25, 2013 at 10:00am in the Main Office Conference Room The meeting adjourned at 9:23am. Summary of Meeting Actions – May 13, 2013 Centennial High School Governance Council Meeting Nine of ten Council members were present for the May 13, 2013 council meeting at Centennial High School. Agenda Items and Actions (The council took action on the following agenda items) Approved Addition of Superintendent Parent Council update to the Agenda for May 2013 Approved Agenda for May 2013 Council Meeting Approved Minutes from March 2013 Council Meeting Discussion Updating the school community on Council activities for 2012-2013 school year Discussion Committee Report: Budget and Finance Discussion Principal Report: county SGC training Discussion 2013-2014 Strategic Plan Discussion 2013-2014 Council meeting schedule Information Superintendent Parent Council meeting update