Andy/Larry Approved s1

DELAWARE CRIMINAL JUSTICE INFORMATION SYSTEM PROJECT STEERING COMMITTEE MEETING MINUTES February 23, 2010

OPENING AND ATTENDANCE

The regularly scheduled meeting of the DELJIS Project Steering Committee was held on Tuesday, February 23, 2010. Ms. Peggy Bell called the meeting to order at 10:05 a.m. The meeting was attended at the following four Bridge Line locations: DELJIS, JIC, DOC and the Public Defender’s Office (Carvel Building 3rd Floor). Those in attendance included:

Peggy Bell DELJIS Lynn Gedney DELJIS Debbie Sacra DELJIS Ray Sammons DELJIS Kevin Agne Family Court Kathy Bates JP Courts Bill Nissley Public Defender Renee Rigby DSP/SBI Deb Lindell DOC Mark Bunitsky DOJ Ken Thompson JIC

I. REVIEW OF JANUARY MINUTES

Minutes of the January 26, 2010, Project Steering Committee meeting were reviewed and Ms. Kathy Bates made a motion to approve the minutes and Mr. Kevin Agne seconded the motion.

II. DEVELOPMENT

 PROJECT STATUS REPORT OVERVIEW

The committee reviewed the Project Status Report.

 Database Cleanup: The totals are included on the Status Report and the numbers look good.

 Validation Project: Vendor continues working with test file and validation update transactions are being coded by DCI. Waiting for DSP future testing.

 Prosecution Charging Initiative: DELJIS continues work on the PCI program rewrite and is in the initial phase with the framework, start up screens, design and calendar. DELJIS has two dedicated programmers on the project and the Broker response is being monitored. The end result will have a new look and better function.  CANDLE/AISLE: Pending DCI. Still waiting on operation of new switch with more testing to be completed when it is operational. A re-write of all transactions through the switcher will be accomplished as time permits and there is currently no time frame set for completion.

 Criminal History Utilization and Report Enhancements: Web Summary for DOJ is now in production and the Adjudication Summary has been added. Work will begin to correct the Family Court Dispositions with a March 5, 2010 timeframe for completion.

 E-Crash: Is in production and operating with few problems. DELJIS has received funding for the E-Crash Manual, Maintenance, and a two year Validation Project. There will be discussion with DelDOT concerning the data elements.

 AUTOMATED SYSTEM USAGE STATISTICS

o The committee reviewed the statistics for the LEISS warrants, criminal summons, E- Ticket and E-Parking.

o Mr. Mark Bunitsky noted that the E-Summons usage is well over 50%. DELJIS has been working to notify officers of the need to swear to their summonses. Mr. Ray Sammons added that the November count of 29 outstanding is now at 3 and progress continues.

o There was a discussion concerning the use of Criminal Summonses and Tickets during the weather related State of Emergency. The statutes used in this will need to be amended at the court and there is a need to correct this for future use.

o E- Ticket count is up and manual ticket use is low.

o E-Crash usage has increased and it performed exceptionally well during the recent higher volume, weather related traffic accidents.

 REVIEW OF COTS/CJIS INTERFACES

There have been no recent COTS/CJIS meetings but there is contact as needed. Things are moving along and there is no news to report.

III. OPERATIONS

 Maintenance: It was reported that there are 43 open maintenance requests, 2 new requests and 1 closed since the January report.

 Maintenance Reporting: Bi-weekly meetings continue with DTI to resolve any problems. IV. SYSTEM QUALITY AND ACCESSIBILITY

 There is currently no scheduled down time. There will be a request made to DTI to change the scheduled Sunday a.m. downtime to Monday a.m. due to the higher volume of system usage on Sunday a.m. The proposed change was requested at the LEUG Meeting and will be finalized after DELJIS Board approval which will include a letter of request to DTI.

V. OLD BUSINESS

 Mr. Kevin Agne inquired about the progress of the Catch and Release Reports as discussed in the January Meeting. Ms. Peggy Bell said this will be addressed in the near future.

VI. NEW BUSINESS

 News Journal request for DUI statistics will be discussed at the next 2010 DELJIS Board of Manager’s Meeting Executive Session regarding possible litigation.

 Robin Brown’s News Journal request will also be addressed at the next 2010 Board of Manager’s Meeting.

 DELJIS has submitted the request for the NCHIP 16 Grant and has three letters of support from DOJ, DTI and the Courts. This grant money would be used for Machine Readable Data (FBI), LEISS Enhancements, and DELJIS Training Room upgrades.

 DELJIS hopes to accomplish the goal of having all projects listed on one sheet that shows how they are tied together, delivery status, and the funding source.

 Ms. Deb Lindell would like to see a change in how information from the Medical Examiner’s data is recorded in DACS. DOC needs additional fields to show the collection date and the process date of DNA samples from the Medical Examiner’s Office. Ms. Deb Lindell will supply DELJIS with the data changes for review.

 It was proposed that the DELJIS Project Steering Committee Meetings be held quarterly at the Smyrna Rest Area and by Bridge Line for the remaining monthly meetings. A revised meeting schedule will be sent to committee members in the near future.

VII. ADJOURNMENT

With there being no further business to discuss, a motion to adjourn was made by Mr. Kevin Agne and seconded by Ms. Renee Rigby and the motion was carried unanimously. The meeting was adjourned at 10:37 a.m.

NEXT MEETING: Monday, March 15, 2010 at 10 a.m. via Bridge Line at the following locations: DELJIS, JIC (Bob Denton) and the Public Defender’s Office (Bill Nissley-Carvel Building 3rd Floor)