Pennsylvania Liquor Control Board s1

PENNSYLVANIA LIQUOR CONTROL BOARD INVITATION FOR BID 260319 INSPECTION, MAINTENANCE AND REPAIRS OF GRATES AND ROLL-UP DOORS

OVERVIEW The Pennsylvania Liquor Control Board (PLCB) is seeking a Contractor to provide all labor, material, supervision, tools and equipment necessary to perform maintenance, inspection, repairs and emergency service when requested on grates and roll-up doors at the twenty-six (26) doors at the PLCB Distribution Center (DC1) and thirty (30) Fine Wine and Good Spirits (FWGS) stores located in Delaware and Montgomery Counties, and the City of Philadelphia. ISSUING OFFICE This Invitation for Bid (IFB) is issued by the PLCB, Purchasing and Contract Administration Division, Room 316, Northwest Office Building, Harrisburg, PA 17124-0001, telephone: (717) 787-9855; email: [email protected]. Joyce Hallman is the Issuing Officer and the sole point of contact at the PLCB for this IFB. PLCB CONTRACTING OFFICER The PLCB Contracting Officer is the PLCB official authorized to enter into and administer contracts and make written determinations with respect to contracts. The PLCB Contracting Officer is Melinda John, Director of Purchasing and Contract Administration, Room 316, Northwest Office Building, Harrisburg, PA 17124-0001, Email: [email protected]. PLCB CONTACT PERSON The PLCB Contact Person, defined as the PLCB employee charged with the day-to-day supervision of the performance of the services at the FWGS stores and who interacts with the Contractor at the work site, is Jeffery Stepp, Regional Manager, 7116 Ridge Avenue, Philadelphia, PA 19153-3896, telephone 215-482-9002, fax 215-482-9018 The PLCB Contact Person, defined as the PLCB employee charged with the day-to-day supervision of the performance of the services at DC1 is Jerry Nelson, 8201 Enterprise Avenue, Philadelphia, PA 19153. Phone (215) 937-1349, fax (215) 937-1353. ADDENDA TO THE IFB If the Issuing Office deems it necessary to revise any part of this IFB before the bid response date, the Issuing Office will post an addendum to the DGS website at www.emarketplace.state.pa.us. It is the Contractor’s responsibility to periodically check the website for any new information or addenda to the IFB.

RESPONSE DATA Bids must be signed in ink by an official authorized to bind the Contractor to its provisions. Failure to sign the Bid Form BOP-1206 shall disqualify your bid immediately. For this IFB, the bid must remain valid for at least sixty (60) days. The contents of the bid of the successful Contractor will be incorporated into the contract. Bid must be sealed and hand carried or mailed (U.S. Postal service, Fed Ex., etc.) to: PLCB Purchasing & Contract Administration Division Invitation for Bid #260319 Northwest Office Building, Room 316 Harrisburg, PA 17124-0001 Bids must be received on or before December 15, 2016 no later than 9:00 AM. Bidders mailing bids should allow time to insure timely receipt of their bid. If a receipt is desired, send by U.S. certified or Registered mail. Bid #260319 must be on the outside of the envelope.

1 Faxed or emailed bids will not be accepted. The following documents must be included with your bid. Failure to include these required documents will be considered a non-responsive bid and result in bid rejection. 1. BOP-1206 signed and dated Referenced on Page 2 2. Performance Bond Referenced on Page 3 3. Insurance Certificate Referenced on Page 2 4. Attachment #2 – Cost Sheet Referenced on Page 9

COST SHEET Complete ATTACHMENT #2 COST SHEET, in its, entirety with no variations or conditions. This cost sheet is the only acceptable cost sheet for your bid. INSURANCE For each year of the contract, the selected Contractor shall furnish a Certificate of Insurance indicating that the following insurance coverage is in force during the term of the contract. Documented evidence, such as a Certificate of Insurance or other proof acceptable to the PLCB that insurance will be extended to the Contractor, must accompany the bid. Such policies shall name the PLCB as an additional insured on certificates when issued and contain a provision that coverage afforded under the policies will not be canceled or changed until at least thirty (30) days prior written notice has been given to the PLCB: a. Workers’ Compensation Insurance sufficient to cover all of the Contractor’s employees working to fulfill this contract in accordance with the Worker’s Compensation Act of 1915 and any supplements or amendments thereof.

b. Comprehensive General Liability Insurance and Property and Damage Insurance. The limits of such insurance shall be not less than $1,000,000.00 for injury to or death of one person in a single occurrence and $3,000,000.00 for injury to or death of more than one person in a single occurrence and $500,000.00 for a single occurrence of property damage. PERFORMANCE BOND For each year of the contract, the selected Contractor shall be required to submit a Performance Bond, or other performance guarantee acceptable to the PLCB, in the amount of ten thousand dollars ($10,000.00). Documented evidence that surety can be furnished must accompany the bid. This documented evidence is obtainable from your surety. BID TABULATIONS RESULTS Results of this bid will be posted within 48 hours to the DGS website at http://www.emarketplace.state.pa.us/. Bid results do not confer any contractual rights until a formal written contract has been executed by all necessary PLCB and Commonwealth officials. Any additional information will require a Right to Know request found at http://www.lcb.state.pa.us/portal/server.pt/community/bidopportunities/19114. REJECTION OF INVITATION FOR BID QUOTES The PLCB reserves the unqualified right to reject any and/or all bids received as a result of this IFB, to waive technical defects or any informality in bids and to accept or reject any part of any bid if, in its judgment, the best interest of the Commonwealth is thereby served. TERM OF CONTRACT The contract shall commence upon written Notice to Proceed and continue three (3) years. PRIME CONTRACTOR RESPONSIBILITY

2 The selected Contractor shall be required to assume responsibility for all services offered in this IFB. Further, the PLCB will consider the selected Contractor to be the sole point of contact with regard to contractual matters. SUBCONTRACTING Any use of subcontractors by the Contractor must be identified in the bid. During the project period, use of any subcontractors by the selected Contractor not previously identified in the bid, must be approved in writing by the PLCB prior to any work being done. The selected prime Contractor shall be responsible for all services offered in its bid whether or not it produces them. The prime Contractor shall be the sole point of contact with regard to contractual matters. INCURRING COST The PLCB is not liable for any cost incurred by anyone prior to issuance of a contract. The PLCB will pay the Contractor only for services rendered at the rates stated in the contract.

OFFSET PROVISION The Contractor agrees that the Commonwealth may set off the amount of any state tax liability or other debt or obligation to the Commonwealth or its subsidiaries that is owed to the Commonwealth and is not being contested on appeal against any payments due the Contractor under this or any other contract with the Commonwealth. SUPPLIER REGISTRATION All suppliers doing business with the PLCB are required to register with PLCB’s Supplier Unit and have their information entered into PLCB’s Oracle systems database. To obtain this supplier number, the Supplier Registration Form PLCB-2348 will need to be completed and submitted in accordance with the instructions included on the form located at the following link: http://www.lcb.state.pa.us/PLCB/About/WorkwithUs/ContractOpps/index.htm After supplier registration is completed by the PLCB, access to the iSupplier Portal will be automatically granted with the ability to view purchase orders, invoices and payments online. An auto-generated email will be sent from the PLCB’s Supplier Unit granting administrator rights with logon credentials and further instructions. It is the supplier’s responsibility to ensure that the supplier information contained in the Oracle system is accurate and complete and keep the PLCB updated with any data changes, including bank data. Failure to notify the PLCB of any changes to supplier information may result in delayed payments. INVOICING Upon award of the Contract, a Purchase Order (PO) will be issued. Invoices must include the PO number and all charges must be itemized, providing the description and date. Amounts charged must match the charges referenced on the IFB and the PO line item. Invoices will only be paid if record of services and/or materials provided is documented and confirmed by the PLCB. Invoices can be mailed to Comptroller Operations LCBS, PO Box 12025, Harrisburg, PA 17108-2025 or sent electronically via email to [email protected] All invoices for services completed must include the following:  Purchase order number MUST be referenced on each invoice.  Address where work was done.  Each rolling steel door serviced shall be identified by a pre-assigned number (stenciled on door).  Each door serviced shall be on a separate invoice and assigned the costs on that particular door unit.  An assessment of probable cause of problem is to be included.

3  Invoice shall reflect appropriate cost breakdown as quoted on bid proposal.  A copy of the signed work order stating what work was done.  All parts and materials shall be listed separately with individual cost shown for each item.

4 STATEMENT OF WORK

INSPECTION, MAINTENANCE AND REPAIRS OF GRATES AND ROLL UP DOORS IFB 260319 Provide all labor, material, supervision, tools and equipment necessary to perform maintenance, inspection, repairs and emergency service when requested on grates and roll-up doors at the twenty-six (26) doors at the PLCB Distribution Center (DC1) and thirty (30) Fine Wine and Good Spirits (FWGS) stores located in Delaware, and Montgomery Counties and the City of Philadelphia as listed on Attachment #3 Store Listing. DESCRIPTION OF WORK Service to be provided shall include two (2) preventive maintenance inspections per contract year. These inspections shall be performed during the months of April and October. Inspections shall include but are not limited to: INSPECT  all counter balance assemblies, rollers, bearings, cables, chains, shaft, track and hardware.  all safety equipment and related controls.  all electric operators, operator bearings, disconnect linkage, ropes, chain hoist assemblies.  all end locks. ADJUST  all spring counterbalance assemblies.  level of door.  track spacing.  clutch, brake and limit assemblies. LUBRICATE  counterbalance shaft bearings, rollers, hinges, chain hoists, bearings, disconnect, chains, gear reducers, pivot points. TIGHTEN  hardware including hinges. couplings, drums, track brackets, hangers, sprockets, brake solenoids, draw-arms and hook up. When major repairs are required, the Contractor shall submit to the Contact Person an estimate for Board approval prior to commencement of work. PARTS AND MATERIALS Parts, replacement parts and materials installed by the Contractor shall be new and warranted as new and shall be factory approved. Any parts which become faulty will be the responsibility of the Contractor for replacement at no cost to the PLCB. This replacement provision does not apply to PLCB negligence.  Includes necessary replacement of standard parts covered under warranty.  Replacement parts not covered under warranty shall be at net cost plus mark up. HOURS OF OPERATION Maintenance work under these specifications shall be performed during PLCB normal business hours of Monday – Friday, 7:30 AM to 5:00 PM unless otherwise requested by the PLCB contact person with minimal interference with store or warehouse operations.  Refer to http://finewineandgoodspirits.com for store hours. Click on LOCATE STORE at the top of the page. SERVICE CALLS

5 All emergency service calls for repair work, as determined by the PLCB, shall be responded to as soon as possible but within two (2) hours of initial notification. Non-emergency service calls shall be responded to within twenty-four (24) hours after initial notification. All other service calls shall be scheduled by the PLCB contact person or his/her designated representative. INSPECTION/PREVENTATIVE MAINTENANCE/TESTING All work and material shall be at all times subject to the inspection of an authorized PLCB representative. If the work proves unsatisfactory, all costs for correcting the problem shall be at the expense of the Contractor and must be rectified immediately. LOCAL CONDITIONS COVERING WORK The Contractor shall cooperate with the Contact Person and/or his/her designated representative(s) when scheduling repair work to minimize interference with normal store or warehouse operations. Storing of supplies or any equipment on PLCB premises is not permitted. The Contractor shall repair any and all damage he may cause to the building or property to the full satisfaction of the Contact Person at no cost to the PLCB. RECORDS REQUIRED At the time of each visit, a work order slip shall be prepared by the Contractor and shall be presented to the Store Manager or Distribution Center Manager for certification that the service was properly rendered. A copy of the work order slip shall be left with the Manager. The Contractor shall attach the original signed slips to the invoice submitted as proof of service. OTHER CONDITIONS The PLCB reserves the right to add or delete equipment and locations during the term of the contract at the same rates, terms and conditions.

6 ATTACHMENT #2 COST SHEET INSPECTION, MAINTENANCE AND REPAIRS OF GRATES AND ROLL UP DOORS IFB 260319

UNIT OF UNIT TOTAL DESCRIPTION QUANTITY MEASUR COST COST E

PLANNED MAINTENANCE

DISTRIBUTION CENTER 156 EACH $Click here $Click here to (Estimated) to enter text. enter text.

FINE WINE & GOOD SPIRITS STORES 180 EACH $Click here $Click here to (Estimated) to enter text. enter text. A FIXED DOLLAR AMOUNT FOR EACH COMPLETED PLANNED MAINTENANCE INSPECTION IS REQUIRED AS PER PLCB SPECIFICATIONS.

TRAVEL TIME WILL NOT BE PAID.

CORRECTIVE SERVICE 1,300 HOUR $Click here $Click here to (Estimated) to enter text. enter text. A FIXED DOLLAR HOURLY RATE PER PERSON HOUR FOR CORRECTIVE SERVICE WORK PERFORMED “ON- SITE” DURING PLCB NORMAL BUSINESS HOURS AS PER PLCB SPECIFICATIONS.

CORRECTIVE SERVICE OVERTIME 150 HOUR $Click here $Click here to (Estimated) to enter text. enter text. A FIXED DOLLAR HOURLY RATE PER PERSON HOUR FOR CORRECTIVE SERVICE WORK PERFORMED ”ON- SITE” AFTER PLCB NORMAL BUSINESS HOURS INCLUDING SATURDAYS AS PER PLCB SPECIFICATONS.

7 $Click here to TOTAL COST enter text.

PARTS AND MATERIALS % Click here to enter text. A FIXED PERCENTAGE MARK-UP ADDED TO THE CONTRACTOR’S NET BILLING COST FROM THE SUPPLIER OF REPLACEMENT PARTS AND MATERIALS IS REQURED AS PER PLCB SPECIFICATONS.

Quote Submitted By: Click here to enter text.

Company Name Click here to enter text.

Company Address Click here to enter text.

Contact Phone Number Click here to enter text.

Contact Email Address Click here to enter text.

8 ATTACHMENT #3 INSPECTION, MAINTENANCE AND REPAIRS OF GRATES AND ROLL UP DOORS IFB 260319 STORE LISTING 8201 Enterprise Ave. Distribution Center Philadelphia, Pa. 19153-3896 Phone: (215) 937-1349

Fine Wine & Good Spirits 2301 Lawrence Park Industrial Ctr District 1-05 629 Park Way Broomall, PA 19008 - 4206 Phone: (610) 338 - 2280 Fax: (610) 338 - 2285

Fine Wine & Good Spirits 2312 920 Baltimore Ave District 1-05 Lansdowne, PA 19050 - 2702 Phone: (610) 284 - 7842

Fine Wine & Good Spirits 2318 2709 W 9th St District 1-05 Chester, PA 19013 - 2116 Phone: (610) 497 - 7926

Fine Wine & Good Spirits 4614 119 West City Ave District 1-06 Bala Cynwyd, PA 19004 - 3104

Phone: (610) 660 - 6443 Premium Collection Store Fax: (610) 660 - 6446

Fine Wine & Good Spirits 4631 Swede Square Shopping Ctr District 1-07 2927 Swede Rd Norristown, PA 19401 - 1335 Premium Collection Store Phone: (610) 270 - 1424 Fax: (610) 270 - 3590

Fine Wine & Good Spirits 4634 2014 Old Arch Rd, Store 4 District 1-07 Norristown, PA 19401 - 2048 Phone: (610) 270 - 1136

Fine Wine & Good Spirits 4640 8156 Ogontz Ave District 1-07 Wyncote, PA 19095 - 2909 Phone: (215) 517 - 2996

Fine Wine & Good Spirits 5101 135 W Chelten Ave District 1-03 Philadelphia, PA 19144 - 3301 Phone: (215) 842 - 4759

Fine Wine & Good Spirits 5102 4346 Frankford Ave District 1-02 Philadelphia, PA 19124 - 3904 Phone: (215) 288 - 3894

Fine Wine & Good Spirits 5103 2238 Washington Ave District 1-01 Philadelphia, PA 19146 - 2815

Phone: (215) 560 - 4265 Fax: (215) 560 - 2569

Fine Wine & Good Spirits 5108 3250 N Broad St District 1-03 Philadelphia, PA 19140 - 5008 Phone: (215) 228 - 1872

Fine Wine & Good Spirits 5111 3720 Main St District 1-03 Philadelphia, PA 19127 - 2108

Phone: (215) 482 - 9729 Fax: (215) 482 - 9717

Fine Wine & Good Spirits 5129 1446 Point Breeze Ave District 1-01 Philadelphia, PA 19146 - 4522

9 Phone: (215) 952 - 1032

Fine Wine & Good Spirits 5132 4229 N Broad St District 1-03 Philadelphia, PA 19140 - 3019 Phone: (215) 456 - 2100

Fine Wine & Good Spirits 5135 5101 Lancaster Ave District 1-03 Philadelphia, PA 19131 - 4627 Phone: (215) 452 - 5138

Fine Wine & Good Spirits 5140 2401 E Venango St District 1-02 Philadelphia, PA 19134 - 4620 Phone: (215) 288 - 2019

Fine Wine & Good Spirits 5141 4906-4908 Baltimore Ave District 1-03 Philadelphia, PA 19143 - 3301

Phone: (215) 726 - 4046 Fax: (215) 726 - 4048

Fine Wine & Good Spirits 5142 Plaza Americana District 1-02 2717 N American St Philadelphia, PA 19133 - 3532 Phone: (215) 560 - 4405 Fax: (215) 560 - 2605

Fine Wine & Good Spirits 5143 2429 South St District 1-01 Philadelphia, PA 19146 - 1035 Phone: (215) 731 - 2080

Fine Wine & Good Spirits 5145 5235 Frankford Ave District 1-02 Philadelphia, PA 19124 - 1924 Phone: (215) 537 - 8107

Fine Wine & Good Spirits 5153 2115 N 22nd St District 1-03 Philadelphia, PA 19121 - 1401 Phone: (215) 978 - 2536

Fine Wine & Good Spirits 5157 1237 S 11th St District 1-01 Philadelphia, PA 19147 - 5031 Phone: (215) 952 - 1052

Fine Wine & Good Spirits 5169 1935 Fairmount Ave District 1-03 Philadelphia, PA 19130 - 2028

Phone: (215) 560 - 6915 Fax: (215) 560 - 2386

Fine Wine & Good Spirits 5173 Woodland Village Shopping Ctr District 1-03 6036 Woodland Ave

Philadelphia, PA 19142 - 3223 Phone: (215) 726 - 4650

Fine Wine & Good Spirits 5189 2807 S Front St District 1-01 Philadelphia, PA 19148 - 4837

Phone: (215) 952 - 1000 Fax: (215) 952 - 1001

Fine Wine & Good Spirits 5190 7161 Ogontz Ave District 1-03 Philadelphia, PA 19138 - 2015 Phone: (215) 276 - 6380

Fine Wine & Good Spirits 5191 2401 Vare Ave District 1-01 Philadelphia, PA 19145 - 4120 Phone: (215) 952 - 1022

Fine Wine & Good Spirits 5198 Freedom Square Shopping Ctr

10 Fine Wine & Good Spirits 9114 Adams And Tabor Ctr District 1-02 730 Adams Ave

Philadelphia, PA 19124 - 2318 Phone: (215) 537 - 2518