Corporate Business Committee

THE INVERCLYDE COUNCIL

CORPORATE BUSINESS COMMITTEE

TUESDAY 3 NOVEMBER 1998 - 3.00 pm

Present:- Provost Allan, Councillors Clocherty, O'Rourke, Jackson, Nimmo, Mulholland, Sir Simpson Stevenson, Rebecchi, Welch and Hunter, Councillor Sir Simpson Stevenson, Convener, in the Chair.

In attendance:- The Chief Executive, the Executive Director Legal, Information & Support Services, the Executive Director Resource Services, the Director of Central Services, the Director of Personnel Services, Mr A Barnes, Head of Operations (Outdoor Services), Mr G Moodie, Head of Operations (Building and Works), Mr G MacGillivray, Head of Operations (Indoor Services) and the Head of Property Services.

The following paragraphs are submitted for information only, having been dealt with under the powers delegated to the Committee.

1161 ADDITIONAL AGENDA ITEM 1161

The Convener referred to a report by the Head of Operations (Indoor Services) on the provision of catering at East Hamilton Street, Greenock. The Convener indicated that consideration of the item was urgent to allow the appropriate action to be taken and moved that the item be added to the Agenda. This was unanimously agreed in terms of the relevant Standing Order.

1162 PUBLIC HOLIDAYS FOR 1999 1162

SUBMITTED: Report dated 19 October 1998 by the Director of Personnel Services on proposals for public holiday dates for 1999 following consultation with the appropriate Trades Unions. DECIDED: (a) That the following dates be set for APT&C employees:-

Friday 1 January 1999 Monday 4 January 1999

Monday 15 February 1999 (APT&C staff in schools only)

Friday 2 April 1999 Monday 5 April 1999

Monday 19 April 1999

Monday 3 May 1999

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Corporate Business Committee 3/11/98

Monday 31 May 1999

Saturday 3 July 1999 (to be taken as a floating day)

Friday 3 September 1999 Monday 6 September 1999

Monday 27 December 1999 Tuesday 28 December 1999;

(b) That holidays for Manual Workers and Craft Operatives be set at service level by negotiation between management and the appropriate Trades Unions representatives; and (c) That it be remitted to the Director of Personnel Services to submit a further report on (i) the implications for the Council if a proposal to grant an additional Bank Holiday to celebrate the Millennium is approved and (ii) an assessment of the impact of the agreed closure of certain Council offices between the Christmas and New Year public holiday breaks for 1998/99.

1163 DISCIPLINARY PROCEDURES FOR CHIEF OFFICIALS 1163

SUBMITTED: Report dated 19 October 1998 by the Director of Personnel Services recommending revisions to the existing Disciplinary Procedures for Chief Officials. DECIDED: That the Disciplinary Procedures for Chief Officials be revised to take account of changes to the Council's management structure referred to in the report and that it be agreed that the sections contained in Appendix 1 of the report replace those similarly numbered in the existing Disciplinary Procedures for Chief Officials.

1164 ENVIRONMENTAL SERVICES - REVIEW OF POSTS 1164

SUBMITTED: Report dated 16 October 1998 by the Director of Personnel Services on a review of posts within Environmental Services. DECIDED: That the Committee agree:- (i) that the post of Environmental Health Officer be regraded from AP5/3rd point of PO1 (£19,194-£22,575) to AP5/PO3 (£19,194-£24,612); (ii) the implementation of the grading structure for enforcement staff as detailed in Appendix 2 of the report; and (iii) the regrading of one post of Enforcement Officer (Food Safety) from 2 March 1998 in accordance with the revised yardstick contained in Appendix 2 of the report, it being noted that all costs are to be contained within the service budget.

1165 CCTV PROJECT - INTERIM STAFFING ARRANGEMENTS 1165

SUBMITTED: Report dated 19 October 1998 by the Director of Personnel Services on a recommendation from the Policy and Strategy Committee seeking approval to establish staff for the operation of a CCTV system, designed to monitor activity in the town centres of Greenock, Port Glasgow and Gourock, at an estimated cost of £65,000.

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DECIDED: That the Committee approve the establishment of six posts (4.5 full-time equivalent) of CCTV Operator Grade Manual Worker 3 (£172.27/week) plus allowances, it being agreed that, in the first instance, three of the posts will be temporary to allow examination of the operation of the service during its initial period.

1166 CAPITAL PROGRAMME 1998/99 - TECHNICAL PROGRESS 1166

SUBMITTED: Report dated 13 October 1998 by the Head of Technical Services on the technical progress of the Capital Programme 1998/99. NOTED

1167 CAPITAL PROGRAMME 1998/99 - FINANCIAL POSITION 1167

SUBMITTED: Report dated 14 October 1998 by the Executive Director Resource Services on the current position of the Capital Programme 1998/99. NOTED

1168 REVENUE BUDGET 1998/99 1168

SUBMITTED: Report dated 23 October 1998 by the Executive Director Resource Services on the current position of the 1998/99 Revenue Budget as at 16 September 1998. DECIDED: (a) That it be remitted to the Executive Director Resource Services to submit a report to the next meeting of the Committee detailing possible options to minimise the projected overspend within the Finance Service; (b) That approval be given to the Head of Property Services to take the necessary action to ensure that the projected increased spend in Janitors' wages is minimised; and (c) That the report be otherwise noted.

1169 RESOLUTION: EXCLUSION OF PUBLIC AND PRESS 1169

On the motion of the Convener it was agreed unanimously that, in terms of Section 50(A)(4) of the Local Government (Scotland) Act 1973 as amended, the public and press be excluded from the meeting during consideration of the undernoted items of business on the grounds that consideration of the items involved the likely disclosure of exempt information as defined in the respective paragraphs of Part I of Schedule 7(A) of the Act as are set opposite each item:-

Item Paragraph(s)

Accommodation Works 1997/98 1 Revenue Budget 1998/99: Contract Services 8 1998/99 Contract Performance 8 Car Leasing Scheme 6 & 8 Lease of Shop Premises - East Hamilton Street, Greenock 2, 6 & 9 Lease of Premises, Drumfrochar Industrial Estate, Greenock 2, 6 & 9 New Lease of Premises: Tower Drive, Gourock 2, 6 & 9 Application to Purchase Land at Finnart Street/Madeira Street, Greenock 2, 6 & 9 Wellpark Clinic, Greenock 2, 6 & 9

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Ground at Rear of Kempock Street, Gourock 2, 6 & 9 Rent Reviews 2, 6 & 9 Corporate Property 2 & 9 Catering Provision at East Hamilton Street, Greenock 8

1170 ACCOMMODATION WORKS 1997/98 1170

SUBMITTED: Report dated 22 October 1998 by the Head of Property Services advising the Committee (i) of the reasoning behind the method adopted to undertake the Accommodation Works 1997/98 and (ii) of the spend to date for each project. DECIDED: (a) That the Committee note the method of undertaking the 1997/98 Accommodation Works; (b) That for future accommodation works strict compliance with Financial Regulations be maintained and that Best Value be obtained; (c) That it be remitted to the Head of Property Services to conclude the final valuations in respect of the works undertaken; and (d) That the technical progress reports as detailed in the Appendix to the report be approved.

1171 REVENUE BUDGET 1998/99: CONTRACT SERVICES 1171

SUBMITTED: Report dated 22 October 1998 by the Executive Director Resource Services detailing the improved financial position of the Revenue Budget 1998/99 as at 16 September 1998. NOTED

1172 1998/99 CONTRACT PERFORMANCE 1172

SUBMITTED: Report by the Head of Operations (Building and Works) advising the Committee of the projected financial out-turn of the building contracts won by Building Services in competitive tender and carried out since the beginning of the current financial year. DECIDED: (a) That the Committee note the contents of the report and the projected overall surplus of £22,638; and (b) That it be remitted to the Head of Operations (Building and Works) to submit an update report to alternate meetings of relevant Committees.

1173 CAR LEASING SCHEME 1173

SUBMITTED: Report dated 30 September 1998 by the Director of Personnel Services advising the Committee on the progress of the Car Leasing Scheme and seeking the Committee's approval to extend the existing contract to supply leased vehicles to the Council. DECIDED: (a) That the Committee agree that the existing contract with Arnold Clark Finance Ltd and British Car Contracts as contractors to the Council for the supply of leased vehicles be extended for a period of 18 months; and (b) That it be remitted to the Director of Personnel Services to submit a further report on the uptake of vehicles leased by employees to the Committee.

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1174 LEASE OF SHOP PREMISES: 38 EAST HAMILTON STREET, GREENOCK 1174

SUBMITTED: Report dated 16 October 1998 by the Head of Property Services advising of the use of the emergency powers procedure as set out in Standing Order 66 to grant consent to Mr William Loney to lease premises at 38 East Hamilton Street, Greenock for three years on the basis of a stepped rental commencing at £3,650 in the first year and rising to £4,000 in the third and final year on the appropriate terms and conditions. NOTED

1175 UNIT 12, DRUMFROCHAR INDUSTRIAL ESTATE, GREENOCK 1175

SUBMITTED: Report dated 12 October 1998 by the Head of Property Services advising of the use of the emergency powers procedure as set out in Standing Order 66 to grant consent to Chicony UK Ltd to lease Unit 12, Drumfrochar Industrial Estate, Greenock for three months with the option to renew for a further three months, at a rental of £1,100 per quarter on the appropriate terms and conditions. NOTED

1176 NEW LEASE OF PREMISES: 58 TOWER DRIVE, GOUROCK 1176

SUBMITTED: Report dated 13 October 1998 by the Head of Property Services on an application by Mr A Singh and Ms J Lalley for the lease of the premises at 58 Tower Drive, Gourock. DECIDED: That it be remitted to the Head of Property Services to offer the lease of the premises at 58 Tower Drive, Gourock to Mr A Singh and Ms J Lalley for twenty one years at a rental of £5,200 per annum with rent reviews every five years on the appropriate terms and conditions.

1177 APPLICATION TO PURCHASE LAND AT FINNART STREET/MADEIRA STREET, 1177 GREENOCK

There was submitted a report by the Head of Property Services on the purchase of land at Finnart Street/Madeira Street, Greenock and the Committee agreed to take action, all as detailed in the Appendix.

1178 WELLPARK CLINIC, REGENT STREET, GREENOCK 1178

SUBMITTED: Report dated 22 October 1998 by the Head of Property Services on arrangements for the continued use of the Wellpark Clinic, Regent Street, Greenock by the Council, consideration of which had been continued from the December meeting of the Committee (para 1377). DECIDED: That the Council lease the Wellpark Clinic, Regent Street, Greenock for five years from 22 February 1999 at a rent to be determined by the District Valuer, subject to terms and conditions considered appropriate by the Executive Director Legal, Information & Support Services.

1179 GROUND AT REAR OF 64 KEMPOCK STREET, GOUROCK 1179

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SUBMITTED: Report dated 14 October 1998 by the Head of Property Services seeking the Committee's approval for the sale of a small area of land extending to 55.85m2 or thereby at the rear of 64 Kempock Street, Gourock. DECIDED: That the ground be sold to Ms Games for the sum of £2,500 subject to suitable terms and conditions, including a restriction on use, and the purchaser meeting the Council's reasonable legal expenses and surveyor's fee in respect of the transaction.

1180 RENT REVIEWS 1180

SUBMITTED: Report dated 13 October 1998 by the Head of Property Services on rent reviews provisionally agreed with Vodaphone Limited for aerial installations at Kilblain Court, Greenock and Eastern View, Gourock. DECIDED: That the new annual rents of £4,000 and £3,800 respectively be approved.

1181 CORPORATE PROPERTY 1181

There was submitted a report by the Chief Executive on a managed process of sales of land and property and the Committee agreed to take action, all as detailed in the Appendix.

1182 CATERING PROVISION AT EAST HAMILTON STREET, GREENOCK 1182

SUBMITTED: Report by the Head of Operations (Indoor Services) seeking permission to cease the provision of catering operations at East Hamilton Street, Greenock. DECIDED: That it be recommended to the Council that the relevant Standing Order besuspended with respect to the previous decision of the Committee of 22 September 1998 (para 1008) to permit the immediate closure of the catering facility at East Hamilton Street, Greenock.

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