Copper Country Mental Health Services Board s2

COPPER COUNTRY MENTAL HEALTH SERVICES BOARD Wednesday, March 30, 2016 6:00 PM Rice Memorial Center – Boardroom 901 W. Memorial Drive Houghton, MI 49931

MINUTES

CALL TO ORDER: The meeting was called to order at 5:57 PM.

ROLL CALL: Patrick Rozich, James Tervo, Richard Herrala, Zach Edgerton, Carol Evers, Barry Fink, Kathleen Carlton Johnson, Mike Koskinen, James Fyfe, Randy Eckloff, and Richard Bourdeau.

ABSENT: Albert Koskela.

OTHERS: Vicki Mikkola, Cari Raboin, Susan Serafini, Dawn Stromer and Angela Cline.

Approval of Agenda

MOTION: by Mrs. Fink, seconded by Mr. Tervo, that the Agenda be approved as presented, with one change, that the item Bylaws in the Chairperson’s Report will become an action item. Motion carried unanimously.

Approval of Minutes of January 27, 2016 Meeting

MOTION: by Mr. Fyfe, seconded by Mr. Bourdeau, that the minutes of the January 27, 2016 meeting be approved as presented. Motion carried unanimously.

Treasurer’s Report for January & February, 2016

MOTION: by Mr. Koskinen, seconded by Mr. Fyfe, that checks numbered 45006 to 45281 for a total of $1,392,326.13 and Combined Cash Investments Report for January 31, 2016 totaling $8,909,898.69 and that checks numbered 45282 to 45551 for a total of $1,684,098.26 and Combined Cash Investments report for February 29, 2016 totaling $8,488,176.03 is accepted and placed on file. YES: Bourdeau, Edgerton, Eckloff, Evers, Fink, Fyfe, Herrala, Johnson, Koskinen, Rozich and Tervo. Motion carried unanimously.

Comments from the Public

There was no public present and therefore no comments were noted.

Chairperson’s Report: Patrick Rozich, Chairperson, presented the Chairperson’s Report.

Bylaws – Tabled until the next scheduled Board Meeting in April, 2016 to publish with the Board meeting notice.

Nominating Committee – Mr. Rozich stated the members of the Nominating Committee are Mr. Richard Herrala, Mr. James Fyfe and Mrs. Barry Fink. Board Members were encouraged to contact the Nominating Committee with any nominations or concerns. Minutes of Meeting 3/30/16

NorthCare Governing Board Meetings – February 10, 2016 & March 9, 2016 – The NorthCare Governing Board Meetings were held on February 10, 2016 and March 9, 2016. Mr. Rozich stated the meetings went well and the majority of the meetings covered the issue of privatization. As usual, Mr. Slavin’s report is in the Board packet and provides a comprehensive summary of NorthCare’s activities.

Executive Director Performance Evaluation – Mr. Rozich distributed the Executive Director Performance Review forms and asked the Board Members to complete the form and return it back to him in the self-addressed, stamped envelope provided, by the end of the first week in April.

Director’s Report: Vicki Mikkola, Executive Director, presented the Director’s Report.

Annual Review of Mission Statement – Vicki Mikkola stated the Mission Statement is reviewed each year by the Board and she requested formal approval.

MOTION: by Mr. Fyfe, seconded by Mr. Bourdeau, that the Board approves the Copper Country Mental Health Services Board Mission Statement as presented. Motion carried unanimously.

Policy Revision – Use of Tobacco & E-Cigarettes – Vicki Mikkola stated there was a question about whether the policy restricting the use of tobacco products in all Agency facilities also applies the same to e-cigarette products. Vicki Mikkola recommended to the Board that both tobacco and e-cigarette products be prohibited in all Agency facilities and requested approval of this policy revision.

MOTION: by Mr. Tervo, seconded by Dr. Carlton Johnson, that the Board accepts the Executive Director’s recommendation to prohibit both tobacco and e-cigarette products in all Agency facilities and approves the policy revision, as presented. Motion carried unanimously.

FY 2015 Annual QI Report - Vicki Mikkola stated the Quality Improvement Annual Report is a compilation of information reviewed during the QI Committee meetings that occur 8 times per year. The Annual Report focuses on highlights from the Quality Improvement Committee and is a summary of some of the areas that are monitored such as Recipient Rights Satisfaction Data, Event Monitoring, and Outcomes Measurement of State indicators required to report on and meet standards.

MOTION: by Mr. Fyfe, seconded by Mr. Koskinen, that the Board approves the FY 2015 Annual Quality Improvement Report as presented. Motion carried unanimously.

QI Program Report for 1st Quarter of FY 2016 – The Board reviewed the Quality Improvement Program Report for the 1st Quarter of FY 2016. Mrs. Evers stated there was nothing unusual to report and addressed one spelling correction on page 3.

MOTION: by Mr. Koskinen, seconded by Mr. Tervo, that the Board accepts the Quality Improvement Program Report for the 1st Quarter of FY 2016 as presented. Motion carried unanimously.

Union Letters of Understanding – Dawn Stromer stated in the Letter of Understanding between Copper Country Mental Health Services and United Steelworkers, AFL-CIO, the position of Applied

Page | 2 Minutes of Meeting 3/30/16 Behavioral Analysis Aide was added to be included in the bargaining unit represented by the United Steelworkers, AFL-CIO.

MOTION: by Mr. Koskinen, seconded by Mr. Bourdeau, that the Board accepts the addition of the position of Applied Behavioral Analysis Aide to the Letter of Understanding between Copper Country Mental Health Services and United Steelworkers, AFL-CIO, as presented. Motion carried unanimously.

Dawn Stromer stated a Memorandum of Agreement was created for the Longevity Leave policy to present to the United Steelworkers.

MOTION: by Mr. Fyfe, seconded by Mrs. Evers, that the Board accepts the Memorandum of Agreement for Longevity Leave to present to the United Steelworkers, as presented. Motion carried unanimously.

Annual Report – Cari Raboin reviewed Copper Country Mental Health Services Annual Report FY 2015. We follow the standard format as in previous years and the report includes a letter from the Board Chairperson, Fiscal Profile, Information about the Consumers we serve, Consumer Satisfaction Survey Data, Agency Highlights, Autism Benefit Services, Ontonagon Landscaping Services, a Letter from a Group Home Direct Care Staff, the Annual Recovery Lecture Series, Institute Highlights and CCMH Programs and Services information. Mr. Fyfe added that the committee did an excellent job on this year’s Annual Report.

MOTION: by Mr. Herrala, seconded by Mrs. Evers, that the Board accepts the Copper Country Mental Health Services Annual Report FY 2015, as presented. Motion carried unanimously.

Updates – Vicki Mikkola stated currently the largest issue happening is the boilerplate language in Section 298 of Governor Rick Snyder’s FY 2017 Budget Proposal. This language caused a huge upset and has been removed from the House’s and Senate’s versions of the budget. Lieutenant Governor Calley is holding a workgroup that will work on a design to better integrate physical health and behavioral healthcare. The MACMHB also has a workgroup including Upper Peninsula representation and have drafted a press release regarding Section 298 which we will have published in the local gazette for public education. Vicki Mikkola thanked the Board members who have written to the legislators.

Vicki Mikkola stated since the Board last met, a public health forum and follow-up sponsored by the Portage Health Foundation was held. Mr. Rozich stated these forums were important and that schools cannot do a lot to identify or treat children with behavioral issues and maybe an outside agency can do this more effectively. Vicki Mikkola added that the Copper Country Intermediate School District’s Superintendent, George Stockero, had put together a proposal for our children’s staff to work with the CCISD but the proposal was not funded because it did not include a suitable sustainability plan.

Vicki Mikkola stated today we met with MDHHS children staff who have a new way to screen children for trauma. All children with open Child Protective Services cases and foster care cases will be screened. MDHHS staff wanted to better understand CCMH’s referral and access procedures. Currently, only two CCMH staff are certified to assess and treat children for trauma but two additional staff are also being trained. Page | 3 Minutes of Meeting 3/30/16

Vicki Mikkola stated union negotiations are this year and will possibly be scheduled in August, 2016. The new Union Representative is Chris Haddock. Attorney Bonnie Toskey was contacted and will also attend the union negotiations in August.

Vicki Mikkola stated Great Lakes Recovery and Western Upper Peninsula Substance Abuse Services (WUPSAS) are moving out this week from the Institute and the available space will be used for the expanding Autism program.

Vicki Mikkola gave an update on the Waiting List. Currently, there are 45 individuals on the Waiting List and we are providing ongoing services for 39 individuals who we consider to be “must serve” due to Alternative Treatment Orders, etc. but do not have Medicaid.

Finance Director’s Report: Susan Serafini, Finance Director, presented the Finance Director’s Report for January 31, 2016 and February 29, 2016.

Susan Serafini reviewed the Revenue & Expenditures by funding source as of February 29, 2016. Healthy Michigan continues to be overspent as funding was cut in half from FY 2015 to FY 2016. There is excess revenue from Medicaid of $186,838.26 and a deficit in revenue in the General Fund of $56,656. Susan Serafini reviewed the Balance Sheet as of February 29, 2016. The total cash for February, 2016 is $8,487,776, which is a decrease from January 31, 2016 of $8,909,498. Some of this is due to the One-Time Payout and one check run being approximately $650,000. The total net income of all funds through February, 2016 is a loss of $61,111 compared to a loss of $33,559 at the end of February, 2015. The General Fund Income Statement is reporting a net loss of $40,582 compared to a loss of $37,628 at the end of February, 2015. The Institute’s Income Statement is reporting a loss of $38,596 at the end of February, 2016. A payment of $16,000 for one grant came in late. The General Fund Income Statement revenues should be at 42% of the budget variance, to be right on budget. Revenues are 1.9% under budget. Expenditures are 1.6% under budget.

Finance Committee Report – March 30, 2016: Carol Evers, Finance Committee Chairperson, presented the Finance Committee Meeting Report for March 30, 2016.

Mrs. Evers presented the Finance Committee Report and stated the committee met today with Susan Serafini and reviewed the Anderson, Tackman & Company, PLC FY 2015 Financial Audit report. The Audit Opinion Letter to the Board on pages 5 & 6 had no changes this year from the previous audit. Once again we have an unqualified audit and are pleased to report there were no findings. Page 7 reports the Financial Highlights. Board expenses were $15,026,428 and revenues from all sources totaled $15,092,417, resulting in an increase in net position of $65,989. Net position for the Board as a whole was reported at $6,539,603 at the end of September, 2015. The General Fund reported an increase in fund balance of $51,900. Pages 58 & 59 are the Report on Internal Controls. Anderson, Tackman & Company, PLC did not identify any deficiencies, significant deficiencies or material weaknesses. Pages 62-65 state that management was in compliance with Accounting Practices and was cooperative. Mrs. Evers stated the Finance Committee would like to recommend approval of the FY 2015 Financial Audit report and to give high praises to the accounting staff.

Page | 4 Minutes of Meeting 3/30/16 MOTION: by Mr. Tervo, seconded by Mr. Herrala, that the Board accepts the Anderson, Tackman & Company, PLC FY 2015 Financial Audit report as presented. Motion carried unanimously.

Mrs. Evers stated the Finance Committee reviewed the request for vehicle bidding and review of the fleet and recommends to the full Board to approve the request to seek vehicle bids for eight minivans, one lift van and the trade-in of seven vehicles, which is an increase to the fleet by two vehicles, due to the increased need for Consumer transportation.

MOTION: by Mr. Fyfe, seconded by Mr. Koskinen, that the Board approves the request to seek vehicle bids for eight minivans, one lift van and the trade-in of seven vehicles, as presented. Motion carried unanimously.

Mrs. Evers stated the Finance Committee reviewed the bids for carpet and vinyl wall base replacement at the Rice Memorial Center, south end, first floor. The bids include furniture moving and removal and disposal of the old carpet and vinyl wall base. Mrs. Evers stated the Finance Committee is recommending to the full Board to accept the lowest bid from Kirkish Furniture of $11,850.

Susan Serafini added that this item was a change to the Finance Committee Agenda and replaced the bids for a new dryer for OBI and carpet replacement in the Institute’s training room, which has been tabled due to Taryn Mack’s absence.

MOTION: by Mr. Koskinen, seconded by Mr. Eckloff, that the Board approves the recommendation to accept the lowest bid from Kirkish Furniture of $11,850 to replace the carpet and vinyl wall base at the Rice Memorial Center, south end, first floor, as presented. Motion carried unanimously.

Executive Committee Meeting and Minutes – March 10, 2016: Mr. Rozich, Executive Committee Chairperson, presented the Executive Committee Report for March 10, 2016.

Mr. Rozich stated the Executive Committee met on March 10, 2016 to discuss the reclassification of a Para-professional position at ACT and the request to the County Boards of Commissioners to adopt a resolution in opposition to Section 298 of Governor Snyder’s FY 2017 budget proposal. Mr. Rozich is recommending Board approval.

MOTION: by Mr. Fyfe, seconded by Mr. Bourdeau, that the Board approves the reclassification of the Para-professional position at ACT, the request to the County Board of Commissioners to not accept Section 298 of Governor Snyder’s FY 2017 budget proposal and the minutes of the Executive Committee Meeting report. Motion carried unanimously.

Old / New Business

Vicki Mikkola stated that besides the Para-professional position open at ACT, there is also an ad for a Senior Reach Coordinator. This position is a grant position and does not require Board approval.

Mr. Tervo commented that Vicki Mikkola’s recent newsletter was very good. Page | 5 Minutes of Meeting 3/30/16

Adjournment

MOTION: by Mr. Fyfe, seconded by Mr. Bourdeau, that the meeting adjourn. The meeting adjourned at 6:58 PM.

Submitted by,

______Michael Koskinen, Board Secretary

______Patrick Rozich, Board Chairperson

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