Computing Resources

COMPUTING RESOURCES instructions are available at -Processes outgoing official transcripts for students, staff, www.ucmo.edu/registrar/facstaff/facofficepro.cfm. and faculty via e-mail, mail, and fax -Handles all requests regarding official transcripts Banner/Ellucian REGISTRAR’S OFFICE STAFF -Provides customer service to students, staff, and faculty Banner/Ellucian is the student information system (SIS) Teri Bowman, Registrar x4643 used by UCM. There are two ways to access -Graduation clearance processing, student inquiries Banner/Ellucian (INB, Internet Native Banner or SSB, -Dale Carnegie transcripts University of Self-Service Banner). -Late Withdrawal Petitions (for individual classes, not full schedules) and Last Hours Off-Campus Petitions Central Missouri MyCentral Lisa Runyan, Associate Registrar x4763 Faculty Quick Reference -Graduation clearance processing, student inquiries Also known as SSB or Self-Service Banner, MyCentral -Probation, suspension, and dismissal processing serves as a personalized portal for students, staff, and -First 60 pages of the Undergraduate Catalog faculty. Here you can access your contact information, -Four Year Guides (available at www.ucmo.edu/catalogs) paystubs, rosters, and more. You can also run student -Registrar’s newsletter, website, and correspondence Central Degree Audits and unofficial transcripts and input grades (before due date) or grade changes (after Laura Miller, Systems Coordinator x4152 -Implements curriculum changes (Undergraduate Catalog, due date). Banner/Ellucian, Central Degree Audits) Computer Help -Maintains Banner/Ellucian student module tables -Maintains Central Degree Audit requirements ARGOS -Resolves Central Degree Audit issues ARGOS is a powerful reporting tool available to -Maintains classroom scheduling interface faculty/staff on campus. Need help or training on ARGOS? Contact the Technology Support Center at Becky Lyne, Office Professional x4914 Office of the Registrar -Office manager and student worker supervisor x4357 or [email protected]. -Name changes for current and former students and Student Records -Assists with graduation clearance process Blackboard -Posting of degrees (sought and awarded) The Registrar’s Office does not add or remove students -Posting of Dual Credit & Special Credit to or from Blackboard. Contact the Technology -Provides customer service to students, staff, and faculty Ward Edwards, Suite 1000 Support Center at x4357 or [email protected]. Marcella Moore, Office Professional x4942 (660) 543-4900 (main line) Central Degree (Degree Audits) -E-mails completed graduation clearance cards to students (660) 543-4914 (direct line) Degree audit not listing degree requirements properly, -Commencement ceremony & diploma orders FAX (660) 543-8400 -Address changes for current and former students or have questions about Central Degree? Contact Laura -Assists with graduation clearance process Miller at x4152 or [email protected]. -Provides customer service to students, staff, and faculty [email protected] www.ucmo.edu/registrar General Amanda Casarez, Office Professional x8072 Need your password reset for MyCentral? Students -Processes Central Degree Audit substitutions & repeated Facebook: UCM MoInfo unable to access e-mail or the UCM network? The course work Twitter: UCMRegistrar Technology Support Center is located in WDE 0800 -Grade changes/U extensions and can be reached 24/7 at x4357 or [email protected]. -Completes Good Student Discount forms & Enrollment Verifications Our website has a lot of handy information -National Student Clearinghouse liaison for students, staff, and faculty – check it out! Grades -Provides customer service to students, staff, and faculty For assistance with entering mid-semester or final grades contact the Registrar’s Office at x4914. Online READ OUR MONTHLY NEWSLETTER! Amy Hanson, Office Professional x8653 WATCH FOR IT IN YOUR CAMPUS E-MAIL ON  Refund (100%, 50%, & 25%) and drop (with a W) THE FIRST WORKING DAY OF EACH MONTH! deadlines are specific to each class depending upon the  Before a transfer course is substituted, the department part of term of the course. should evaluate it for possible articulation. The  Information regarding refund and enrollment deadlines Admissions Office (x4290; [email protected]) works can be found at www.ucmo.edu/registrar/dates/. with departments on course articulation. Enrollment Validation Policy  Students can access the specific refund and drop dates  Professional academic advisors can make decisions for their courses in MyCentral. They go to the “Student regarding general education substitutions (as long the major/minor does not require a particular course).  Only done during Fall and Spring semesters. Services” tab and then click on “Check Refund and Withdrawal Dates.”  Department chairs may only substitute major/minor  Includes most UCM courses including online, hybrid, courses for students in their major/minor. and second-half semester courses. Does not include off- Grades schedule classes or special classes such as internships,  Department chairs over the student’s major/minor may theses, student teaching, etc. substitute only major/minor coursework or any general  Final grades are always due at noon the Tuesday education classes required by the major/minor.  Instructions available at after finals week. It is imperative that grades are www.ucmo.edu/facstaff/documents/validation.pdf. submitted on time. “ U” Grades (Unfinished)  Absences must be reported by noon the Friday of the www.ucmo.edu/registrar/facstaff/submit.cfm. first week of classes.  Grades can be entered by instructors in MyCentral or  U grades can be used at the discretion of the instructor  Earlier reporting is encouraged so students have time to in INB on SFAALST. when a student misses the very end of a course (final contact instructors before the drop at 1pm. Late reporting  If you assign a grade of F, you must also include exam, last paper, etc.). will not be possible. the last day of attendance. If the student attended  Students have until the end of the following semester  Students reported as absent will receive an automated the entire semester and earned an F, use the date of (summer included) to make up the U. If not, the U warning e-mail and will have until noon on the Friday of the Friday of finals week. will turn to an F. Instructors may request an the first week of classes to contact their professor or the  Grades may be entered early (first-half semester extension if needed (e-mail [email protected]). Registrar’s Office to be kept in the course. classes, early summer sessions), but grades are only  Students should NOT re-enroll in the course; they  If no contact is made after the warning e-mail, their processed at the end of the semester. simply complete the missing work. class(es) will be dropped with a full refund the afternoon  After entering grades, close out of the Final  Use U grades sparingly as they delay the reporting of of the Friday of the first week of classes. Grades screen and go back into each course to academic standing, graduation clearance, financial aid make sure all of your grades are recorded. Failure eligibility, course prerequisites, etc. Holds to include a last day of attendance for F grades will  Learn more about U grades at result in no grades being saved. www.ucmo.edu/registrar/standards/unfinished.cfm.  Student holds are listed on SOAHOLD in INB Banner. There is no screen in MyCentral for staff/faculty to look Changing Grades Catalogs up student holds.  There are many reports available in ARGOS that  Instructors may submit grade changes (up to a year)  Undergraduate catalogs are active for 8 years. include student hold information. using the Change Student Grade form in MyCentral.  Catalogs can be found online at  Most holds prevent students from adding and dropping  If the course needed is not listed in MyCentral or if a www.ucmo.edu/academics/catalogs. classes. Students with holds should see their advisors or department chair is reporting a grade change for a the Registrar’s Office for course drops. faculty member, an e-mail can be sent to  Each new catalog goes into effect in the fall semester.  Some holds will also prevent the release of transcripts [email protected]. Include the semester, course  The 2014 Catalog is listed in Banner as 201510 (fall and diplomas. prefix/number, student number/name, old and new 2014), 201520 (spring 2015), and 201530 (summer 2015). grades, and reason for the change.  Only the office which placed the hold may remove the  Find a complete listing of catalog codes and expiration hold.  Grade changes will not reflect on the original class dates at www.ucmo.edu/registrar/facstaff/. rosters. See student degree audit or unofficial Refund and Drop Dates transcript for the change. Graduation (Undergraduate Students) Course Articulation & Substitutions  Undergraduate students should apply for graduation one semester before their intended graduation, after they have enrolled in their final semester’s classes.  Students planning on spring/summer graduation should apply in October after enrolling in spring classes. Students planning on fall graduation should apply in March/April after enrolling in fall classes.  Students who wish to be considered for the 15 to Finish Scholarship must apply by 11/15 for spring/summer graduation and 4/15 for fall graduation.  Students may apply for graduation online at www.ucmo.edu/portal/degreeapp.  Students must apply at least one month before the ceremony to have their names included in the printed commencement program.  Before applying for graduation, any necessary curriculum substitutions should be processed. The two status bars at the top of the Central Degree Audit report should show at least 98% of the hours and requirements in progress.