University of Melbourne Student Union s5

University of Melbourne Student Union

Minutes of the Clubs & Societies Committee

Meeting 7/12

UNCONFIRMED

10 AM, 8/4/2013

Location: MUVT 1, Union House

Agenda 1. Procedural Matters

1.1. Election of Chair

1.2. Acknowledgement of Indigenous Owners

1.3. Attendance

1.4. Apologies

1.5. Proxies

1.6. Membership

1.7. Adoption of Agenda

2. Comic Book & Cosplay Club

3. Sport Clubs

3.1. Golf Club

3.2. Muay Thai Club

3.3. GSBE Sports Club

4. Faculty Clubs

4.1. Senior Chemistry Initiative

4.2. Students of Royal Melbourne

5. General Interest Clubs

5.1. AIESEC

5.2. Astronomical Society

5.3. Board Games Society

5.4. Burnley Brewing Society

5.5. CAINZ

5.6. Campus Covenant Messenger

5.7. Canadian Club

5.8. Creative Writers' Group

5.9. Dhoom Charity 5.10. Drawing Group

5.11. Filmmakers Collective

5.12. Latin American 1

5.13. Parma Pals Geology Club

5.14. Reformed Evangelical Fellowship

5.15. Shanghainess Student Society

5.16. Students for Palestine

5.17. Women in ICT

6. Grouped Applications

6.1. Harry Potter

6.1.1. Potter Heads

6.1.2. Society for the Promotion of Elfish Welfare (SPEW)

6.2. Tea

6.2.1. Kettle Society

6.2.2. T-Club

6.3. Marketing

6.3.1. Marketing Intelligence

6.3.2. Students Association of Marketing and Management

6.4. Networking

6.4.1. Chinese Growth Enterprise Market

6.4.2. Global Citizen Society

6.4.3. International Youth Fellowship

6.4.4. Networking Hub

6.4.5. Proud to Be International Students

6.5. Commerce Women

6.5.1. Banking on Women

6.5.2. 85 Broads

7. Other Business

8. Next Meeting (time, date)

9. Close Minutes of Clubs and Societies Committee Committee meeting held 8/4/2013

Meeting opened at: 10.06 AM, by Marie Kelly

Agenda Item 1; Procedural Matters

1.1 Election of Chair

Motion 1: That Marie Kelly chair today’s meeting. Moved: Marie Kelly Seconded: Patrick Clearwater CWD

1.2 Acknowledgement of Indigenous Owners So acknowledged

1.3 Attendance C&S Committee: Yitong Wang, Vicky Tang, Patrick Clearwater, Chris Heath, Rachel Withers C&S Officer: Marie Kelly C&S Coordinator: Fiona Sanders New Club Representatives: Peter Botros, Alex Woolford, Evan Tan, Dhanuka Nanayakhara, Brianna Kovac, Eleanor Duckworth, Xiau Bau Lu, Peiyuan Liu, Alice Shuster, David Nguyen, Johanna Rigby, Sanduni Wathiyage, Liqi Zhang, Georgia Barland, Geethu George, David Andika, Kenneth Hartanto, Celest Dives Mauntener, Aiko Wadley, Kinsey Li, Joe Deng, Eddy, Patrick, Julie Absent Melinda Keys

1.4 Apologies Melinda Keys

1.5 Proxies Nil

1.6 Membership No changes

1.7 Adoption of Agenda Motion 2: To adopt the agenda as presented. Moved: Chair CWD

Motion 3: To move the meeting “in camera”, including the C&S Coordinator, and invite New Club representatives in to discuss their application. Moved: Chair CWD

Rachel Withers arrived at 10.10am

Procedural: To move to item 6.1 Moved: Chris Heath

Minutes of Clubs and Societies Committee Committee meeting held 8/4/2013

6.1. Harry Potter

6.1.1. Potter Heads

Representatives from Potter Heads in attendance. As only one club’s representatives are in attendance: Defer

Procedural: To move to item 5.11 Moved: Patrick Clearwater CWD

5.11 Filmmakers Collective

Representative attended. Filmmakers “Collective” changed to “Society”.

Motion 4: To grant initial approval for affiliation to Filmmakers Society. Moved: Chris Heath Seconded: Chair CWD

Procedural: To move to item 5.2. Moved: Chris Heath CWD

5.2. Astronomical Society

Representative in attendance. Discussed storage of telescope, plans for the club.

Motion 5: To grant initial approval for affiliation to Astronomical Society. Moved: Chris Heath Seconded: Chair CWD

Procedural: To move to item 5.5 Moved: Chris Heath CWD

5.5. CAINZ

Representatives in attendance. Discussion of aims. Decision to be deferred until representatives return with new aims.

Procedural: To move to item 3 Moved: Chris Heath CWD

3. Sport Clubs

3.1. Golf Club

3.2. Muay Thai Club

3.3. GSBE Sports Club

Discussion of sport issues: insurance, equipment, mandate of the department.

Motion 6: To reject application for affiliation from the Golf Club (Regulation 4.1.2). Moved: Chair CWD

Motion 7: To reject application for affiliation from the Muay Thai Club (Regulation 4.1.2) Moved: Chris Heath Seconded: Yitong Wang CWD

6.3. Marketing

6.3.1. Marketing Intelligence

6.3.2. Students Association of Marketing and Management

Representatives from Marketing Intelligence in attendance. Discussion of SAMM and Marketing Intelligence aims and similarities.

Motion 8: To defer marketing applications until next meeting. Moved: Chris Heath Seconded: Chair CWD

Yitong Wang left at 10.55am

5.5. CAINZ

Representative in attendance. CAINZ aims resubmitted by representatives.

Motion 9: To grant initial approval to CAINZ with amended aims. Moved: Chris Heath Seconded: Vicky Tang CWD

Tom Hayes and Sophie Sheahan arrived. Vicky Tang left at 11.07.

3.1. Golf Club

Representative in attendance. Committee advised club of rejection and reasons for rejection.

6. Grouped Applications

6.2 Tea

6.2.1 Kettle Society

6.2.2 T-Club

Representatives in attendance. Motion 7: To grant initial approval for T-Society with the combined aims of the two clubs. Moved: Chris Heath Seconded: Chair CWD

5.13. Parma Pals Geology Club

Representatives in attendance. Discussed the difference between the proposed club and Earth Science Students Society, committee recommended the proposed club joining ESSS. Motion 8: To reject Parma Pals Geology Club, (aim overlap, 4.1.3.f) Moved: Chris Heath Seconded: Patrick Clearwater CWD

Procedural: To move to item 6.5 Moved: Chair CWD

6.5. Commerce Women

6.5.2. 85 Broads Discussion of both applications.

Motion 9: To grant initial approval for 85 Broads with the revised aims. Moved: Chris Heath Seconded: Chair CWD

Discussion of Banking on Women, the club is unlikely to cooperate. Deferred.

5.17. Women in ICT

Representatives in attendance. Focus on ICT, rather than science/technology, different to WISE. Motion 10: To grant initial approval for Women in ICT. Moved: Patrick Clearwater Seconded: Chris Heath CWD

Procedural: To move to item 5.9 Moved: Patrick Clearwater CWD

5.9. Dhoom Charity

Representatives in attendance. Discussion of the aims of Dhoom. They are focused on project work in the subcontinent. Motion 11: To reject application from Dhoom Charity (unachievable aims, 4.1.3.e). Moved: Chair CWD

Patrick Clearwater stepped out at 12.05pm

5.14. Reformed Evangelical Fellowship

Representatives in attendance. Discussion of club. From a church with 100 Indonesian students.

Vicky Tang and Patrick Clearwater arrived at 12.07pm. Yitong Wang returned at 12.20pm.

Motion 12: To grant initial approval conditional on change of aim 1 to include the whole Reformed Evangelical Church, reject application if no change. Moved: Chair 6 FOR, 1 Abstain Carried

6.4. Networking

6.4.5. Proud to Be International Students

Motion 13: To reject PTBIS, due to overlap with MUOSS (Regulation 4.1.2) Moved: Patrick Clearwater Seconded: Chris Heath CWD

Procedural: To move to item 6.1.1 Moved: Chair CWD

6.1. Harry Potter

6.1.1. Potter Heads

Representatives from Potter Heads in attendance. Motion 14: To grant initial approval to Potter Heads. Moved: Chair CWD

Motion 15: To reject application from SPEW due to overlap of aims with Potter Heads. Moved: Chair CWD

6.4. Networking

6.4.3. International Youth Fellowship

Motion 16: To reject application from International Youth Fellowship (not legitimate separate aims, Regulation 4.1.3.e). Moved: Patrick Clearwater Seconded: Chris Heath CWD

Representatives in attendance. Discussed special focus of the club. Networking. Name and aims discussed, amended name to “Chinese Philosophy in Business”.

Motion 17: To give initial approval to club with the changed name “Chinese Philosophy in Business”. Moved: Chris Heath Seconded: Rachel Withers CWD

Patrick Clearwater left at 1.04pm.

Representatives in attendance. Discussed the form and the (lack of) names/signatures. They expressed a real focus on multiculturalism, running social and educational events. Motion 18: To give initial approval to Global Citizen Society. Moved: Rachel Withers Seconded: Sophie Sheahan CWD

Representatives in attendance. Social anxiety and international conversations on campus discussed. Motion 19: To reject club application on grounds of 4.1.3.L and 4.1.3.e Moved: Chris Heath Seconded: Sophie Sheahan CWD

Patrick Clearwater arrived at 1.44pm 10 minute break.

5.6. Campus Covenant Messenger

Representatives in attendance.

Yitong Wang left at 2.01pm

Motion 20: To reject club application on grounds of 4.1.3.L Moved: Sophie Sheahan Seconded: Chris Heath CWD

Procedural: To move to item 2 Moved: Chair CWD

2. Comic Book & Cosplay Club Form is incomplete.

Motion 21: To rescind initial approval to the Comic Book & Cosplay Club (motion 17 from meeting on 3/4/2013) Moved: Chris Heath Seconded: Chair CWD

Motion 22: To defer application. Moved: Chris Heath Seconded: Vicky Tang CWD

ACTION: Contact Comic Book & Cosplay Club and go over their application.

3. Sport Clubs

3.3. GSBE Sports Club Committee discussed how the club must function. Club must list activities for the semester at the start of semester – recommended that club put this in their constitution. Committee recommended that the club change their classification to General Interest rather than sport.

Motion 23: To grant initial approval to GSBE Sports Club. Moved: Chair CWD

4. Faculty Clubs

4.1. Senior Chemistry Initiative

Motion 24: To grant initial approval to Senior Chemistry Initiative, with change to faculty/department. Moved: Chair CWD

4.2. Students of Royal Melbourne

Motion 25: To grant initial approval to SoRM, with change to aim 1 to include AMS (full name). Moved: Chair CWD

5. General Interest Clubs

5.1. AIESEC Awaiting response to correspondence, deferred until next meeting.

5.3 Board Games Society

Motion 26: To reject on grounds of 4.1.3.e, 4.1.3.g and 4.1.3.l Moved: Chris Heath Seconded: Chair 4 FOR, 1 AGAINST Carried

5.3. Burnley Brewing Society

Motion 27: To grant initial approval to BBS. Moved: Chair CWD

5.7. Canadian Club

Motion 28: To reject on grounds of 4.1.3.b Moved: Chris Heath Seconded: Vicky Tang CWD

5.10. Drawing Group

Motion 29: To grant initial approval to Drawing Group Moved: Chair CWD

5.8. Creative Writers' Group Defer

5.12. Latin American 1

Motion 30: To grant initial approval to Latin American 1 Moved: Vicky Tang Seconded: Chair CWD

5.15. Shanghainess Student Society

Motion 31: To grant initial approval with change of club name “Wu Culture Club”. Moved: Vicky Tang Seconded: Sophie Sheahan CWD

5.16. Students for Palestine

Motion 32: To grant initial approval. Moved: Chris Heath Seconded: Chair 3 FOR, 2 ABSTAIN CARRIED

Motion 33: To reject club on grounds of 4.1.3.j Moved: Chris Heath Seconded: Chair CWD

5.8 Creative Writers Group Scribble was disaffiliated at end of 2012, but this is a distinct group of students.

Motion 34: To grant initial approval Moved: Chris Heath Seconded: Sophie Sheahan CWD

7. Other Business

8. Clubs with an already elected committee

ACTION: Request minutes of most recent AGM with constitution. It is at the discretion of C&S committee to require an election.

8. Next Meeting Friday 19th of April at 2.15pm

Meeting closed at: 3.01 PM