Job Title Event Manager

Marie Curie Cancer Care Job description

Job title Event Manager

Reference Number SC2052

Department Regional Fundraising (Fundraising Product Management)

Location Edinburgh

Reports to Senior Event Manager

Responsible for Staff N/A

Team Summary

The Event Delivery Team is responsible for the safe management, planning and delivery of a series of events across the UK, including Walk Ten and Mountain Challenges, as well as delivering on the day support for Third Party Events e.g. London Marathon. The team is also an expert resource on event logistics and risk management and, when required, provide support and advice to Fundraising Managers and their Fundraising Groups on their event needs.

The team contributes to the development of new events and the consistent improvement of the event portfolio offering, ensuring that Marie Curie Cancer Care remains at the forefront of charity fundraising events.

The team ensures an exemplary on the day experience for all Marie Curie Cancer Care event participants and volunteers to ensure our supporters become vocal advocates for our work and future fundraising events.

Job Summary The Event Manager will work with the Senior Event Manager to implement the safe delivery of the events in the portfolio. This includes leading on specific events and taking full responsibility for the creation and set up, as well as full on-the-day responsibility for these; including logistics, health and safety, provider contracts and management, volunteers and risk assessments.

Duties and responsibilities

1. To organise and deliver an agreed number of events to the highest standard, undertaking all relevant logistical and operational planning. Project Management methodology to be used to help deliver this.

2. To take responsibility for the Health and Safety management of specific events including creating Risk Assessments for each event.

3. Contribute to, and follow, an expenditure budget for specific event production costs. Monitor expenditure including ongoing re-forecasting. Maintain accurate records on performance, expenditure, stock and distribution. Produce accurate statistics to monitor and analyse performance against set KPIs. Marie Curie Cancer Care Job description

4. Deliver agreed Corporate Sponsorship opportunities and branding at events on the day. 5. To maximise the fundraising potential presented by the various event products by initiating, where appropriate, on the day activity that will increase income.

6. To establish and develop relationships with appropriate providers and partners (venues, councils, AV and production companies etc) and secure attractive contracts. Where appropriate negotiate services as support in kind, or as a sponsorship package.

7. Implement a volunteer strategy for each event. This includes working closely with the Fundraising Volunteering team and other regional colleagues to provide both on the day volunteering opportunities, as well as long term event management intern programmes.

8. Engage with the digital communications strategy, providing on the day opportunities and content for Twitter, Facebook, Flickr etc

9. Complete thorough post event analysis and reporting

10. To keep a watching brief on external charity fundraising events, looking for opportunities and potential for development

11. To ensure that all work matches our national strategies and is carried out in accordance with Marie Curie Cancer Care policy and procedure and UK law. Marie Curie Cancer Care Job description

Key Liaisons

Internal Head of Regional Fundraising, Head of Events, Senior Event Manager, Head of Fundraising Campaigns, Head of Fundraising Volunteering, Heads of Regional Fundraising, Partnership and Sales Managers, Fundraising Managers, Fundraising Product Management Team, Business Process Team, Supporter Administration Team, Fundraising Support Centre, Communications Department, Digital Team, Head of Corporate Fundraising.

External Councils, Venues, Suppliers, Event companies (e.g. London Marathon Ltd etc).

General

In addition to the specific duties and responsibilities outlined in this job description, all Marie Curie Cancer Care employees should be aware of their specific responsibilities towards the following:  Marie Curie Cancer Care operates a no-smoking policy. The post holder should either be a non-smoker or be prepared not to smoke in any Charity premises, grounds or vehicles or when on Marie Curie Cancer Care business outside the office.  Adhere to all health and safety and fire regulations and to co-operate with the Charity in maintaining good standards of health and safety.  Uphold ethical and professional standards and not behave in a manner that is likely to bring the Charity into disrepute.  Promote and sustain a responsible attitude towards equal opportunities and diversity within the Charity.  Demonstrate a commitment to ongoing registration requirements or any national professional or occupational standards associated with the role.  Demonstrate a commitment to ongoing learning and development and to participate in any training relevant to the role.  For designated roles, the post holder will be responsible for health & safety, business continuity planning and/or risk management. (These responsibilities will be notified on appointment).  Marie Curie Cancer Care is committed to encouraging volunteering throughout the organisation and as such the post holder will be expected to support and respect volunteers, and may be asked to work alongside or supervise a volunteer as part of their role whilst working at Marie Curie Cancer Care.

This job description is not exhaustive. It merely acts as a guide and may be amended to meet the changing requirements of the charity at any time after discussion with the post holder. Marie Curie Cancer Care

Job title: Event Manager Reference number: SC2052

Criteria Essential Desirable

1. Skills/ Abilities Excellent and proven Project Management Commercial awareness skills Negotiation skills Strategic planning and implementation

Ability to use initiative and work independently

Influencing, including external stakeholders

Strong organisational, multi tasking and administrative skills

Robust, confident ‘can do’ attitude that thrives on challenges and calm under pressure

Ability to build strong relationships

Good communication and Presentation

IT skills, including Word, Excel, PowerPoint, email and database

2. Knowledge Event organisation with large participation Project Management numbers methodologies

Health and Safety regulations regarding events

Risk Management

3. Qualifications/ Educated to degree level or equivalent Event Management qualification Education/Training Marie Curie Cancer Care

4. Experience Experience of working within large scale Experience of working with events, including: corporate sponsors. - Risk Assessments - Liaising with external contacts - Negotiating contracts and terms

Project management

Ability to organise effective schedules, co- ordinating multiple external and internal resources

Team working – within own team and across an organisation.

Managing and monitoring expenditure budgets

Co-ordinating multiple projects and delivering to deadlines

5. Other Driving license, as well as confidence in driving long wheel based vans

Comfortable with physically challenging activity during events

Willing to work unsociable hours, travel extensively and stay away from home as required Marie Curie Cancer Care

Terms & Conditions

Job Title Event Manager Reference number SC2052 Salary Scale Marie Curie Cancer Care – Range D Annual Leave Entitlement 25 days per year, plus bank holidays Working Hours 35 hours Notice period One month. Location Edinburgh Contract Temporary – 4 month contract

Other benefits  Stakeholder Pension Scheme  Season ticket loan  Bike Loan  Satellite Navigation Loan  Computer Loan

Closing date: 30th May 2014 at 5pm

To apply please visit our website www.mariecurie.org.uk/jobs

Please email your application form to [email protected] with the subject line ‘Reference Number – Job Title – Location’ or via post to Marie Curie Cancer Care, Recruitment Centre, 89 Albert Embankment, Vauxhall, London, SE17TP.

Marie Curie Cancer Care aims to be an employer of choice and is committed to equal opportunities. Charity reg no. 207994 (England & Wales), SCO38731 (Scotland).