Scope of Fund and Eligibility

Application for Funding from Oxford’s RCUK or COAF Open Access Block Grant or Fund

Please complete the form and enclose the publisher’s APC or article-charges request form for each accepted paper. However, an online link to the publisher’s article-charges request form will suffice. Requests should either be sent to [email protected] or you can send them in hard copy to Open Access APC forms, Acquisitions Services, Collections and Resource Description, Bodleian Libraries, Osney One Building, Osney Mead, Oxford OX2 0EW.

The University of Oxford’s COAF, Wellcome Trust and RCUK awards are available on a first come first served basis. Please note that there are no additional supplements. We will request the invoice from the publisher ourselves on your behalf.

Scope of fund and eligibility 1. RCUK Funds will be awarded to RCUK1-supported researchers (grant holders, researchers employed on RCUK grants and RCUK-supported students at Oxford) on the basis of the University’s Policy on the Allocation of the RCUK Open Access Block Grant2 which was approved by the Research Committee in March 2013. You can apply to the RCUK Open Access Block Grant to Oxford – using this form – to pay an Article Processing Charge (APC) or article-related charges, such as the costs of illustrations, colour figures or excess pages for papers submitted for publication on/after 1st April 2013, as follows:

 If you do not have such funding on the relevant RCUK program, project, fellowship or student grant from RCUK awarded prior to 1 April 2013, or if you hold a new RCUK award commencing on or after 1 April 2013  You meet the criteria set out in the University’s Policy on the Allocation of the RCUK Open Access Block Grant.

A reminder: If you hold an RCUK grant that commenced prior to 1 April 2013 and applied for APCs or other article- related charges such as the costs of illustrations, colour figures or excess pages in your research grant proposal to the Research Councils, please use these existing funds on your grant to pay those costs. 2. COAF The Charity Open Access Fund (COAF) has been set up to support Open Access charges for its funders 3. Please note the following information:

 Peer-reviewed research articles and non-commissioned review articles funded wholly or in part by Wellcome Trust or a COAF charity must be freely available in PubMed Central (or Europe PMC) within 6 months of publication  If an Article Processing Charge (APC) is paid, the journal must make the final published version immediately available in PMC, and be published under a CC-BY licence

 Oxford’s COAF and Wellcome Trust fund will pay the invoice directly if the application is acceptable.

 The fund does not cover commissioned reviews or conference proceedings, or other costs such as page and colour charges

1 AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC 2 http://openaccess.ox.ac.uk/allocating-the-rcuk-open-access-block-grant-summary-of-the-policy-approved-by-the-oxford- research-committee-march-2013/ 3 Arthritis Research UK, British Heart Foundation, Cancer Research UK, Bloodwise, Parkinson’s UK and Wellcome Trust APPLICATION FORM

1. Requestor’s details:

Title (Professor, Dr., Mr, Mrs, Ms, or other): For students, name of supervisor:

Department:

E-mail:

2. Publication Information (NB. If this information is clearly shown in the publisher’s letter or payment information which you are enclosing, it is not necessary to enter the information below)

Name of journal Title of article

3. Information Required by both RCUK and COAF 3a.From which RCUK or COAF grant(s) has this paper arisen:

Funder:

Grant Number:

Funder:

Grant Number:

Funder:

Grant Number: 4. DOCUMENTS TO BE ENCLOSED Please check that you have enclosed the publisher’s last e-mail correspondence relating to this APC, or the article-charges request form.

5. SIGNATURE(S)

Person Name Signature Date

Applicant

For students, name and signature of supervisor.

RCUK applicants please continue to next page: IMPORTANT - FOR RCUK APPLICATIONS Basis for your request (Please tick one of the boxes: I, II or III) – you may also need to tick box IV, if you have extra charges)

Allocation of Block Grant – key criteria set by the Research Committee Please indicate which To support an Oxford author (RCUK-funded academic, researcher or student) who category you fall under wishes I. To publish in an Open Access (OA) journal whereby unless the author pays a fee (an APC), the article will not be published, OR II. To publish in a journal where the embargo period for Green Open Access (self- archiving in a recognised repository) is  In biomedicine, longer than six (6) months  In the sciences, longer than six (6) months  In the social sciences and humanities, longer than 12 months and where there is a Gold (APC) option to make the paper available to all readers immediately (See Note A below re the licence), OR III. To make a special case that it is vital the paper be available to readers who do not hold or have access via a subscription to the journal and thus an APC should be paid (See Note A below re the licence), OR

IV. To support the payment of other article charges, such as the costs of illustrations, colour figures or excess pages, for RCUK grants that started after 1 April 2013

NOTE A. Where the Block Grant is used to pay Article Processing Charges for a paper, RCUK requires that the paper must be made Open Access immediately at the time of on‐line publication, using the Creative Commons Attribution (CC-BY) licence which allows others to distribute, remix, manipulate, and build upon a paper, including commercially, as long as they credit the authors for the original paper and do not infringe any copyrights to third‐party material included in the paper.

4b.RCUK policy requires that authors of papers submitted from 1 April 2013 include ‘a statement on how the underlying research materials – such as data, samples or models – can be accessed.’ Please insert below the statement you gave to the publisher