South West Community Assembly

SOUTH WEST COMMUNITY ASSEMBLY MEMBERS TOPIC BREIFING MEETING NOTES

Meeting held 13 TH January 2011

PRESENT: Cllr Mike Reynolds, Cllr Keith Hill, Cllr Janice Sidebottom, Cllr Sylvia Dunkley, Cllr Sylvia Anginotti, Cllr Colin Ross, Cllr Mike Davies, Cllr Andrew Sangar, Mary Bagley, Nick Hetherington, James Barnes, Keith Missen, Michael Platt, Wendy Woodhead, Anita Dell, Sam Thorn, Stuart Bolton,Tammy Barrass, Azra Razaq.,

APOLOGIES: Cllr Roger Davison, Cllr John Knight

1. WELCOME AND INTRODUCTIONS Cllr Mike Reynolds Chair of Community Assembly welcomed those present to the meeting.

SHEFFIELD DEVELOPMENT FRAMEWORK CONSULTATION FEEDBACK

Keith Missen presented a general update for the Community Assembly.

The overall Section 106 position for the Assembly Area is as follows:

£831,303 has been received from 53 S106 agreements and spent on projects throughout the Community Assembly area.

£29,711 has been received from a further 3 agreements and allocated to 3 projects which are currently being designed or are on site

18 agreements to the value of £218,125 have been made but the funding for these agreements has not yet been received. In most cases this is because the developments have not started on site. Work on site is the usual trigger for payment and it should be noted that if a development does not commence, then no monies will be received. For one of these agreements (Ref 564 Riverdale Road Flats), the developer has gone into liquidation without paying the section 106 funds of £47,650. The case is with Legal Services to see if the funds can be recovered, Graham Withers is the officer dealing with this.

It was confirmed that planning permission is valid in perpetuity if work has started on site, otherwise Planning Permission will last for 3 years.

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Members raised concerns regarding the accuracy of some of the figures contained in the report, in some cases Councillors were aware that figures had been reduced due to resubmitted planning applications and this was not reflected in the report.

Sylvia Dunkley requested that the Millhouses Park (resurfacing of tennis courts) be removed from the list because this work has been completed using alternative funding.

Members also raised concerns that work had already been started and in some cases completed on some of the agreements. Keith informed members that Enforcement Officers are currently going out to check the status of S106 applications. Members were asked to raise any inaccuracies in the report with Keith Mission. Members are also asked to feed back to Keith if they are aware of work staring on any of the S106 agreements where this is not reflected in the report.

Members requested that an accurate date for granting of planning permission be included in the report; Councillors raised concerns that the dates contained in the report are not the dates when planning permission was granted.

It was agreed that the report would be updated to take into consideration the concerns raised by members of the Community Assembly.

Action: Keith to share updated information with Tammy Barrass for circulation to Councillors.

The Community Assembly would only make decisions on the allocation of any future S106 monies when work has started on site and funding is available.

James Barnes agreed to work with the Community Assembly to develop a list of priority sites for the allocation of S106 in the South West. This work will be based on the outcome of the audit of green and open spaces in the area.

Sheffield Highway Maintenance PFI Project

Michael Platt presented an update on the Sheffield Highway Maintenance PFI Project (copy of presentation attached)

The Community Assembly will work with the selected contractor to prioritise work programming in the Community Assembly Area.

Michael confirmed that the PFI contract would include the gritting of the roads; this should be to the same level that is currently delivered by Streetforce. As part of the tender process contractors have been Meeting of the South West Partner Panel 27 th January 2010 Page 3

asked to provide an extreme winter report which gives details of how extreme conditions will be managed. The Council are also discussing the Snow Warden scheme with the potential contractors.

The selected bidder will be required to attend community meetings to the same level that Streetforce do now. They will be tied into the contract for between 3 and 5 years (this is still to be determined) and they will be unable to sell the contract to an alternative contractor during this time. The selected bidder will have the responsibility for slips and trips on the highway.

Once the successful bidder is appointed each Community Assembly will have a CA Champion, this will be a full time worker who will work with the CA team. The Community Assembly requested that the contact details for the Champion be forwarded to Tammy Barrass for circulation to Councillors as soon as this information is available.

6. A.O.B

7. DATE OF NEXT MEETING

To note that the next briefing meeting will be held on Friday, 28th January, 2011, at 2.00pm, in Conference Room 2 , Moorfoot