Rotary Board Meeting Agenda s1

Broomfield Rotary Board Meeting Wednesday 9-10-2015 @ Bumper’s Bar

Present: Steve Higgins, Tom Gaines, Bob Hoyle, Clayton Shearer, Rick Bishop, Bob Davis, Kim Cooper, Cory Amend, John Abboud

Agenda Call to Order by Higgins, 6:31 PM

 Approval of August 2015 minutes: Shearer made motion to approve, Cooper 2nd,

No objections

 Bingo Report: Abboud reported net income for the last four weeks has averaged between $400-$500/week. Cooperation from the club members to work bingo is strong and Bill Unrine(?) has agreed to be trained as a manager.

 Membership Report:

o Gaines requested a vote on application for membership for Steve Carlson. Steve has attended three meetings . Steve installs ice arenas and basketball courts so he travels some with his job. Abboud moved to approve; Amend seconded the motion; motion was approved without objection.

o Tom Gaines noted that we have voted on at least one new application for membership the last few board meetings.

o Dues Concerns: Gerry Johnson two payments back and scheduled to be dropped from membership. Gerry works for Avista. Tom Gaines will try to contact Gerry and report at the October board meeting.

o New member orientation: Should be scheduled in October/November time frame. Higgins and Gaines will follow and report at the October meeting.

 Grant Requests: FISH request to support the purchase of a new truck is still being reviewed by the Broomfield Rotary Foundation. No new grant requests presented.

 Old Business: President Higgins urged members to attend the Area Assembly scheduled for Tuesday, October 13th. Club will cover the cost of the dinner. Steve will provided details in a follow-up e-mail.

 New Business: Budget Discussion

o Treasurer Bob Davis expressed concern that our cash position for the fourth quarter could be negative without some adjustments to the budget and billing process.

Several suggestions were made for consideration and review:

 ARC check needs to be collected and deposited

 Bingo could pay part of tax bill and possibly $600 covered by the Foundation

 Move Music In The Park to the Foundation Budget

 Guests, other than potential members, should be billed to the host member.

 Special activities should be billed to membership and not underwritten by the club. o Meal costs are running $950/week

o Meal guarantee per week is currently 45 and may go to 60

o We haven’t been billing for the actual costs of meals for some time.

o Amend moved and Shearer seconded that billing to members be increased by $30/QT to cover additional cost of meals and that R85 member meals be increased from $14 to $18. Motion passed without objection. Dues increase will take effect on 10-1-2015.

 Shearer reported on Music in the Park for 2016-currently looking at the last three weekends in June-target is to raise $10,000-hope to have at least two major sponsors at the $5000 level-looking for a “cause” to support for the event.

 Tom Gaines raised the question about the date and location for the holiday party. Suggested dates were 12/8, 12/19/15 or 1/8, or 1/9/16. Clayton will contact Thomas Krantz to check out availability of the Colorado National Golf Course location used last year.

Meeting adjourned at 8:26 PM.

Bob Hoyle for Lou Ann Dixon Secretary