<p> Broomfield Rotary Board Meeting Wednesday 9-10-2015 @ Bumper’s Bar</p><p>Present: Steve Higgins, Tom Gaines, Bob Hoyle, Clayton Shearer, Rick Bishop, Bob Davis, Kim Cooper, Cory Amend, John Abboud</p><p>Agenda Call to Order by Higgins, 6:31 PM</p><p> Approval of August 2015 minutes: Shearer made motion to approve, Cooper 2nd, </p><p>No objections</p><p> Bingo Report: Abboud reported net income for the last four weeks has averaged between $400-$500/week. Cooperation from the club members to work bingo is strong and Bill Unrine(?) has agreed to be trained as a manager. </p><p> Membership Report: </p><p> o Gaines requested a vote on application for membership for Steve Carlson. Steve has attended three meetings . Steve installs ice arenas and basketball courts so he travels some with his job. Abboud moved to approve; Amend seconded the motion; motion was approved without objection. </p><p> o Tom Gaines noted that we have voted on at least one new application for membership the last few board meetings.</p><p> o Dues Concerns: Gerry Johnson two payments back and scheduled to be dropped from membership. Gerry works for Avista. Tom Gaines will try to contact Gerry and report at the October board meeting.</p><p> o New member orientation: Should be scheduled in October/November time frame. Higgins and Gaines will follow and report at the October meeting.</p><p> Grant Requests: FISH request to support the purchase of a new truck is still being reviewed by the Broomfield Rotary Foundation. No new grant requests presented. </p><p> Old Business: President Higgins urged members to attend the Area Assembly scheduled for Tuesday, October 13th. Club will cover the cost of the dinner. Steve will provided details in a follow-up e-mail.</p><p> New Business: Budget Discussion</p><p> o Treasurer Bob Davis expressed concern that our cash position for the fourth quarter could be negative without some adjustments to the budget and billing process.</p><p>Several suggestions were made for consideration and review:</p><p> ARC check needs to be collected and deposited</p><p> Bingo could pay part of tax bill and possibly $600 covered by the Foundation</p><p> Move Music In The Park to the Foundation Budget</p><p> Guests, other than potential members, should be billed to the host member.</p><p> Special activities should be billed to membership and not underwritten by the club. o Meal costs are running $950/week</p><p> o Meal guarantee per week is currently 45 and may go to 60</p><p> o We haven’t been billing for the actual costs of meals for some time.</p><p> o Amend moved and Shearer seconded that billing to members be increased by $30/QT to cover additional cost of meals and that R85 member meals be increased from $14 to $18. Motion passed without objection. Dues increase will take effect on 10-1-2015.</p><p> Shearer reported on Music in the Park for 2016-currently looking at the last three weekends in June-target is to raise $10,000-hope to have at least two major sponsors at the $5000 level-looking for a “cause” to support for the event.</p><p> Tom Gaines raised the question about the date and location for the holiday party. Suggested dates were 12/8, 12/19/15 or 1/8, or 1/9/16. Clayton will contact Thomas Krantz to check out availability of the Colorado National Golf Course location used last year.</p><p>Meeting adjourned at 8:26 PM.</p><p>Bob Hoyle for Lou Ann Dixon Secretary</p>