State of Maryland s3

STATE OF MARYLAND DHMH Maryland Department of Health and Mental Hygiene Martin O’Malley, Governor – Anthony G. Brown, Lt. Governor – Joshua M. Sharfstein M.D., Secretary

Prevention and Health Promotion Administration Michelle Spencer, MS, Director Donna Gugel, MHS, Deputy Director

Bonnie S. Birkel, CRNP, MPH, Acting Director, Maternal and Child Health Bureau Deborah B. McGruder, MPH, PMP, Director, Infectious Disease Bureau Clifford S. Mitchell, MS, MD, MPH, Director, Environmental Health Bureau Donald Shell, MD, MA, Director, Cancer and Chronic Disease Bureau HEALTH OFFICER MEMORANDUM

DATE: January 14, 2013 CCPC HO Memo #13-02

To: Health Officers CRF-CPEST Program Directors, Coordinators, and Staff SAHC CRF Program Directors, Coordinators, and Staff

From Barbara Andrews, M.S. Ed, R.D., Program Manager Cigarette Restitution Fund Programs, Center for Cancer Prevention and Control

RE: Teleconference on CRF Cancer Programs – Wednesday, January 16, 2013 ______Attached is the agenda for the Teleconference on Wednesday, January 16, 2013, from 10:00 -12:00.

PLEASE GO SLOWLY AND FOLLOW THE PROMPTS Dial in to the following “Meeting Place” dial in number: 410-225-5300 Give the following Meeting ID Number: 4321# When entering the Meeting ID Number, follow by the # sign.

If there are problems, we will send out an e-mail notifying you about what is happening, so please check your e-mail. If you have any trouble dialing into the audio-conference call, please contact DHMH Teleconference Services at (410) 767-5108. A staff member will assist you in your connection to the audio-conference. Please turn your phone to MUTE unless asking a question at the teleconference. You may connect into the conference call as early as 9:55AM, NOT SOONER, PLEASE .

Attachments (E-mailed to Health Officers and CRF/CPEST Program Directors/Coordinators) cc: Michele Spencer/Donna Gugel/Donald Shell Courtney Lewis/Sarah Hokenmaier/Diane Dwyer

201 W. Preston Street, Baltimore, Maryland 21201 500 N. Calvert Street, 5th Fl, Baltimore, Maryland 21202 410-767-6742 Fax 410-333-5995 410-767-5227 • Fax 410-333-6333 • TDD for Disabled 410-333-4800 Toll Free 1-877-4MD-DHMH TTY for Disabled Toll Free 1-800-358-9001 • TTY for Disabled Maryland Relay Service 1-800-735-2258 Maryland Relay Service 1-800-735-2258 Web Site: http://dhmh.maryland.gov CRF-Cancer Prevention Education Screening and Treatment Teleconference DHMH Center for Cancer Prevention and Control Wednesday, January 16, 2013, 10:00-12:00 P.M. Page Two

______Dial in to the following “Meeting Place” dial in number: 410-225-5300. Meeting ID Number: 9339#

Please turn your phone to MUTE unless you are asking a question—and DO NOT put your phone on “Hold” during the teleconference (or we will hear background music). Thanks.

Agenda The Program staff is encouraged to listen and participate on the Monthly CRF-CPEST Teleconferences. The current URL for the announcements and agendas of the teleconferences and other health officer memos is: http://fha.dhmh.maryland.gov/cancer/SitePages/homemos.aspx.

1. Maryland Cancer Plan Update – Sarah Hokenmaier and Ashley Hopkins

The Center for Cancer Prevention and Control at the Maryland DHMH, along with other partners throughout the state, is interested in organizing a Patient Navigation Network. The goal of the Maryland Patient Navigation Network will be to bring together individuals from public and private organizations that work in navigating patients through cancer care, in order to provide opportunities for networking, sharing resources, and training. Membership is open to any individual working in the cancer field to navigate patients through the cancer continuum including prevention, early detection (screening), treatment, and survivorship.

We are currently collecting contact information from anyone who may be interested in joining this group. If you are interested in joining the Maryland Patient Navigation Network, please complete and return the attached form (Attachment 1) via mail, email, or fax (see contact information on form). In the coming months, we will be sending out a survey to those that have signed up in order to further gauge the needs and interests of the group. We hope to launch the Maryland Patient Navigation Network with a meeting/training in late spring of 2013. Please contact Ashley Hopkins ([email protected]) with any questions.

2. Minority Outreach and Technical Assistant – Christine Wiggins

Update from the Office of Minority Health and Health Disparities (MHHD) 6 MOTA Programs will be hosting regional Affordable Care Act Training Sessions for their partners, stakeholders, and other community based organizations from December 2012 through February 2013. Two trainings will take place on the eastern shore, one in southern Maryland, one in central Maryland, one in northern Maryland, and one in western Maryland. The trainings will take place during regularly scheduled local health disparities committee meetings. So far, three trainings have taken place- St. Mary's County (December 12th), Caroline County (December 13th) and Northern Maryland (Baltimore County, Baltimore City, Harford County, January 10th). Future CRF-Cancer Prevention Education Screening and Treatment Teleconference DHMH Center for Cancer Prevention and Control Wednesday, January 16, 2013, 10:00-12:00 P.M. Page Three

presentations are as follows: January 17th- Central Maryland (Anne Arundel County, Howard County, and Prince George's County); January 24th- Lower Shore (Somerset County, Wicomico County, and Worcester County). Information about locations and specific times for these trainings will be shared as it becomes available.

See Attachment 2, “Health Ambassador Presentation,” for the training session Power Point. The nine minute You Tube video referenced in the Power Point presentation is a nice overview of the Affordable Care Act from the Kaiser Family Foundation. You may access this video at http://www.youtube.com/watch?v=3-Ilc5xK2_E

If anyone has questions, please feel free to contact: Ms. Christine Wiggins, MS, CHES, CTTS, Director, Health Disparities Initiatives, Office of Minority Health and Health Disparities at [email protected] or 410-767-8954

3. Maryland Skin Cancer Prevention Program – Roberta Herbst  For information or questions, please contact: Roberta M. Herbst, M.S. Director of Programs and Communication Center for a Healthy Maryland, Inc. MedChi, The Maryland State Medical Society 1211 Cathedral St., Baltimore, MD 21201 410-539-0872 or 800-492-1056, ext. 3340 Fax: 410-649-4131 www.healthymaryland.org

4. Clinical Update- Dr. Diane Dwyer  Survey Monkey – Type of Bowel Preparation and Dosing Regimen We are interested in knowing the specifics about the type of bowel preparation your colonoscopists are recommending and whether it is being taken as a split dose (over two days), traditional dosing (the day before), or single dose on the day of the colonoscopy. Danielle Goodrich (our January UMB medical student) has created a survey using Survey Monkey to answer these important questions. You will be receiving a Health Officer Memo with more information and the link to the survey.  Payment for MHIP – When to discontinue payment for MHIP for a CRF-CPEST client who has MHIP coverage for cancer: Discontinue paying MHIP Premiums and deductibles when the cancer treatment has been completed and the anticipated regular follow up visits for the cancer have been completed.

 Pre and Post Colonoscopy Physical Examinations – Who determines if/when these exams are needed? Is “direct access” colonoscopy OK in the CRF programs? (Direct Access colonoscopy is when the patient is cleared for colonoscopy by their regular primary care physician and they see the colonoscopist first at the colonoscopy. For a Direct Access Colonoscopy, the colonoscopist’s office will usually require the record with medical information and approval from the referring provider in advance. The colonoscopist’s office staff will often interview the patient to assure that an office visit is not needed in advance.) When does your program pay for the pre and post colonoscopy visits? When are they permitted? Required? Disallowed? CRF-Cancer Prevention Education Screening and Treatment Teleconference DHMH Center for Cancer Prevention and Control Wednesday, January 16, 2013, 10:00-12:00 P.M. Page Four

 CRF-CPEST Programs enrolling individuals who have both Medicare parts A and B  The “Annual Report to the Nation on the Status of Cancer” has been announced. This Report (see attached PDF) has been published in Journal of the National Cancer Institute and is available at http://www.oxfordjournals.org/our_journals/jnci/press_releases/jemaldjs491.pdf. There is an editorial at http://www.oxfordjournals.org/our_journals/jnci/press_releases/brissondjs638.pdf.

5. Surveillance and Evaluation Unit Updates –Carmela Groves

 Performance Measures (PMs) for FY13 – Health Officer Memo 13-03 contains PMs from your grant, data for the first half of FY13, and the mid-year Action Plan. This document is a component of the FY13 Progress Reports which are due January 31, 2013 (mid-year) and again on June 30, 2013 (end-year).

 Benchmarks – Health Officer Memo #13-04. We have run the colorectal cancer and prostate cancer benchmark reports for the first quarter of FY13. Per the memo, we ask that you examine your data and address any benchmarks that are not meeting the standard, including but limited to, correcting or updating data in the Client Database (CDB) that may have led to not meeting the benchmark, working with providers on timely reporting, obtaining stage information, etc..

 Updated CDB Forms Guidance Documents – Health Officer Memo #13-05. We have updated the following CDB Forms Guidance: core demographics, colorectal cancer screening, colorectal cancer post screening, prostate cancer screening, and prostate cancer post screening. These will also be posted to the CDB Help Menu.

 CDB Provider Colonoscopy Quality Assurance (QA) - We conducted a Survey Monkey this summer in order to obtain information regarding providers' feedback on the QA reports that received. Only 16 jurisdictions responded. On January 11, 2013, we sent an e-mail requesting your participation in a second Survey Monkey on this topic. Please respond even if you responded to the first survey to update us on the progress.

 CDB Training - offered monthly. See HO Memo #12-41 for 2013 training dates. Next scheduled training is on Monday, February 4, 2013. Please contact Lorraine Underwood to register for training and further instructions at 410-767-0791 or via e- mail at [email protected].

If you have any problems such as connecting to the EDB and CDB or navigating the system, you may contact: Lorraine Underwood at [email protected] 410-767-0791 (Main number) Jia Soellner at [email protected] 410-767-0815 [email protected] (Client Database) [email protected] (Education Database) CRF-Cancer Prevention Education Screening and Treatment Teleconference DHMH Center for Cancer Prevention and Control Wednesday, January 16, 2013, 10:00-12:00 P.M. Page Five

6. Administrative, Fiscal Issues, Education and Training – Barbara Andrews

 Colonoscopy Performance Measures. Make plans now to “gear up” to ensure that you meet or exceed the number of screening colonoscopies included in your grant award for FY13.

 CRFP/CPEST Program Progress Reports – First Report-Interim-Mid-Year Fiscal Year (FY) 2013 Progress Reports are due to DHMH-CCPC by January 31, 2013.

 Reminder – Plan now for your March, Colorectal Cancer Awareness Month activities.  Hospital Contracts. Please have copies of your executed contracts available for your site visit or earlier upon request.

 Health Officer Memo Attestations for your Human Service/Non-Fee for Service Contracts. Refer to your Grant Award attachment for template of attestation form. Provide copies of the Human Service Contracts/Non-Fee for Service contracts if you have not already done so.

 2013 Medicare/Medicaid Reimbursement Fee Schedule – Currently being prepared and will be provided in an upcoming Health Officer Memo.

 CRFP Unit: We are interviewing for the Community Health Educator III and Nurse Consultant/Administrator I vacancies in our CRFP Unit. Both of these positions were posted on the DHMH Current Recruitments on at http://dhmh.maryland.gov/ohr/recruitments/SitePages/dhmh-jobs.aspx.

 New Employee Orientation Power Points and Quizzes are available. Please let me know if you have new staff that needs this information. Please remember to complete the quizzes and e-mail them to our secretary, Cynthia Walker at [email protected] as noted on the last page of the quiz. In addition, Health Officer Memo #11-52, New Employee Orientation Resources Checklist is also available for your use with new staff.

Future monthly teleconferences are scheduled for the third Wednesday, 10:00 a.m. to 12:00 noon of each month in 2013 calendar years: February 20 March 20 April 17 May 15 CRF-Cancer Prevention Education Screening and Treatment Teleconference DHMH Center for Cancer Prevention and Control Wednesday, January 16, 2013, 10:00-12:00 P.M. Page Six

For information on other Center for Cancer Prevention and Control Programs, please see contact list below.

Breast and Cervical Cancer Program: Dawn Henninger – 410-767-5141, [email protected]

Breast and Cervical Cancer Diagnosis and Treatment Program: Jackie Richter – 410-767-5738, [email protected]

Colorectal Cancer Control Program: Ann Walsh – 410-767-0816, [email protected]

Maryland Cancer Fund: Sandra Buie-Gregory – 410-767-6213, [email protected]

Maryland Cancer Registry: Kimberly Stern – 410-767-5521, [email protected]

Maryland Comprehensive Cancer Control Program: Sarah Conolly Hokenmaier – 410-767-0804, [email protected]

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