NDUS Admission & Recruitment FUG Meeting

3/15/2017 2:00 pm Phone Conference Minutes assigned to Dakota College

Call: 701.328.1601 Conference ID #: 65844 Roll Call

Institution Representative Name Present? Bismarck State College *Karen Erickson (Chair) X Tess Gierke x

Dakota College at Bottineau *Beth MacDonald(Secretary/Chair Elect) Robyn Poitra Dickinson State University *Heidi Kippenhan x Graduate Schools Representative *Laura Look (UND) x Lake Region State College *Stephanie Shock (Lisa sat in for Stephanie) x Samantha Goeser Mayville State University *Jim Morrowski x Minot State University * Erica Hilde Rachel Small X Anne Norgaard X Melissa X Penny (Grad) x North Dakota State College of Science * Justin Grams X Michelle Griffin x Tammy Fogle North Dakota State University *Merideth Sherlin Adam Lundquist x Sarah Maxwell Melissa Ostby (Grad School) x Karie Abrahmson University of North Dakota *Debi Melby Vicky Bunn x Valley City State University *Charlene Stenson x Kaleen Peterson Bridgette Williston State College *Leah Windnagle x *Voting Member

Campus Solutions Name Present? Business Analyst Mary Bergstrom x Business Analyst Heather Hoyt x Director Thomas McNaughton x Programmer Bradley Holcomb

of 3 Programmer Acey Olson Programmer Sheri Gilbertson x Software Development Janie Adam

NDUS Name Present? NDUS Lisa Johnson x

Old Business

 Review and approval of January FUG minutes Not completed, tabled from last month Karen will track down minutes for January for next meeting.

 Review and approve February Minutes – Jim motioned, Tess seconded.

 DR: Transfer Report –NDSU Adam

o Further discussion from last month’s call- Feedback from 2yr. campuses

o Adam reported that it has been resolved. Adam will visit with Merideth to get clarification on where this project is going.

New Business

 NDUS EMPLID wording (attachment)

o A work group will look at this communication to determine what should be sent, when and to whom. Heather and Mary will look to see if it can only go to undergrad.

 Hobsons Annual Updates: timeline

o If you received an email from Lisa and have any questions about the timeline for updates let Lisa know.

 Residency Desk Manual

o Contiguous state residents recorded as WUE as well. Can only be recorded as one or the other (updates)- Lisa

o Lisa gave an update on the process that was used to update the Residency Desk Manual.

o Legislature is discussing the financial feasibility of participating in WICHE and MSEP in light of the budget reductions.

 Auto Admit Process (Heather)

o NDSU is testing Auto Admit in stage, let Heather know if your campus has any interest in pursuing this.

of 3  Test new report Admissions 142 – please take some time to test in stage if possible.

Standing Items

 Core Technology Services Report—Tom McNaughton & Staff

o Tom discussed some of the roadmap they are following. Asked for participation when we get to testing and updates. Let Tom and staff know if you have any questions about the road map.

 NDUS System Office/Staff Report—Lisa Johnson

o Lisa will share legislation that have impacts on admission.

o Lisa gave an update on the transcript retrieval/sharing process with in NDUS and some of the questions/clarifications that have been brought forward.

 Document Imaging

Committee Reports

 Development Requests

o Members: Stephanie Shock, LRSC; Debi Melby, UND  Testing o Members: (Karen Erickson & Tess Gierke, BSC); Merideth Sherlin, NDSU  Training o Members: Stephanie Shock, LRSC; Debi Melby, UND

Open Discussion/Matters Arising

Meeting Adjourns