Southern African Vehicle Renting and Leasing Association s6

SOUTHERN AFRICAN VEHICLE RENTAL AND LEASING ASSOCIATION

ANNUAL GENERAL MEETING

MINUTES OF THE 32nd ANNUAL GENERAL MEETING OF MEMBERS OF THE SOUTHERN AFRICAN VEHICLE RENTAL AND LEASING ASSOCIATION HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER ROAD, AUCKLAND PARK, ON FRIDAY, 24 OCTOBER 2003 AT 12h15

PRESENT: Mr J Broadway LeasePlan Fleet Management (President) Mr G Smith Avis Rent A Car Ms S Preston Avis Fleet Services Mr S James Avis Fleet Services Mr W Duvenage Ms H Heymans ABSA Fleet Services Mr P O’Brien Avis Rent a Car Mr T Cola BMW SA Mr T Greggor Budget Rent a Car Mr T Langley Budget Rent a Car Mr A Groenewald Contract Lease Management (Pty) Ltd Mr J Kruger Daimlerchrysler SA (Pty) Ltd Ms P Arnoldi Daimlerchrysler SA (Pty) Ltd Mr W Loots Daimlerchrysler SA (Pty) Ltd Mr S Hoog Debis Fleet Management (Pty) Ltd Mr P de Marigny Debis Fleet Management (Pty) Ltd Ms H Smith Delta Motor Corporation Mr S Ntsoane Exo Car Hire Mr L Eicker Fleet Africa (Pty) Ltd Mr Q van Eeden Fleet Support Services (Pty) Ltd Ms J Parkin Fleet Support Services (Pty) Ltd Mr S Anderson Hyundai Automotive South Africa Ms V van den Bergh Imperial Car Rental (Pty) Ltd Mr B Roos Imperial Fleet Services (Pty) Ltd Ms N Perry Khaya Car Hire Ms C Koele Kyaya Car Hire Mr N Rabotho Leaseplan Fleet Management (Pty) Ltd Mr R Richards Leaseplan Fleet Management (Pty) Ltd Mr A Redelinghuys Nedlease / Ned Fleet Ms Carla Terbruggen National Car Rental Mr L Hillary Nissan South Africa Mr M Pandaram Nissan South Africa Ms L Gunning Nissan South Africa Ms L Geldenhuys Nissan South Africa Ms D Robilliaro Nissan South Africa Ms S Tryon Sizwe Ms E Tryon Sizwe Mr R Marchington Stannic Fleet Services Mr M Ashworth Stannic Fleet Services Ms G Nolan Thrifty Car Rental Ms C Rheeder Toyota SA Marketing Ms T Baker Toyota SA Trucks Mr M Yeomans Viamax Fleet Management Mr B Laing Viamax Fleet Management Ms S Kruger Viamax Fleet Management Mr G Birch Volkswagen of SA (Pty) Ltd Ms T Barlow Volkswagen of SA (Pty) Ltd Mr A Frey Wesbank First Auto

APOLOGIES: Ms A Deokiram Wesbank First Auto Mr T Jenkins Avis Fleet Services

BY INVITATION: Mr W Fletcher Alchemy Financial Management (Pty) Ltd

The President welcomed all the members present to the meeting and declared the proceedings in session.

Action

1. NOTICE OF MEETING

The notice convening the meeting, having previously been received, was taken as read.

2. CONFIRMATION OF MINUTES

The minutes of the previous Annual General Meeting of the Association held on Friday, 18 October 2002 at 11h30, copies of which having been previously circulated, were taken as read and signed by the President as being a true reflection of the proceedings.

3. MATTERS ARISING FROM THE MINUTES

John Broadway observed that the date of the minutes incorrectly reflected the year as being 2001 and not 2002 and this was to be corrected.

4. SECTIONAL CHAIRMAN’S REPORT

Due to the fact that the respective Chairmen had already read their reports in the Sectional Meetings, John Broadway proposed that the meeting continue with the rest of the Agenda and this was agreed by the rest of the members.

5. PRESIDENT’S REPORT

John Broadway presented the President’s report, a copy of which is attached, for the year ending 30 June 2003. The report as read was adopted by the meeting.

6. FINANCE

John Broadway gave a brief summary of the financial report of the Association to the members in respect of the annual financial statements which had been distributed at the beginning of the meeting. The financial statements indicated a net surplus of R217 000 against an estimated budgeted surplus of R82 000. The difference was mainly attributable to the fact that the R125 000 set aside for Education had not been required. As there were no questions from the floor, it was agreed that John Broadway would sign off the financial statements on behalf of the Association. The decision to re-appoint Meynell Buys & Partners as auditors and Alchemy Financial Management as secretaries, as agreed by the NEC, was ratified by the members. The fee estimate for 2003/4 of R65 000 (excluding VAT), being unchanged from 2002/3, proposed by Alchemy Financial Management was also ratified by members. Action Finance cont …

The budget prepared for the 2003/2004 year reflected a deficit of R42 000 and included costs of R315 000 for the rental MD and R100 000 in respect of education. Subject to the Education Initiative costs, the budget was approved as presented.

7. PRIORITIES

Education : A debate ensued amongst members after John Broadway had given a brief summary of the status of the Education initiative, at the end of which he asked the meeting to authorise the NEC to make the final decision on whether further funding up to an amount of R200 000 could to be invested specifically in the Diploma initiative. The debate, initiated by Pat O’ Brien, revolved around the issue of the further funding, which the rental section felt held no benefit for them. Pat O’ Brien felt that more feedback on the course material should be made available to rental members before the Association agreed to John Broadway’s request.

A proposal was made that the newly appointed Rental Chairman appoint Rental Members to attend the workshop to be held in conjunction with National Private Colleges to determine the content of the new material and the funding that would be required from Savrala. The Rental Chairman and the Rental MD would then consolidate the rental views, check with the members, in particular Pat O’Brien, and then formally advise John Broadway of the basis on which the rental members would be comfortable to proceed with this joint initiative.

It was also proposed that the matter be put on the rental agenda at future quarterly meetings to initiate and continue debate on the value of the education initiative to Rental Members currently and in the future.

8. OFFICE BEARERS

John Broadway called on Warren Fletcher of Alchemy Financial Management to preside over the process of appointing the President and Vice President of the Association for the year ahead.

Nominations received electronically and from the floor were noted and the relevant individuals were asked to leave the room while a vote was taken by means of a show of hands.

John Broadway stood unopposed and was re-elected and Len Eicker was elected as Vice President of the Association.

The make-up therefore of the NEC for the coming year was then also confirmed as being John Broadway as President, Len Eicker as Vice President, Sherl Preston as Chairperson for the Leasing Section with Ross Richards as Vice Chairman; Paul Pauwen as Chairman of the rental section and Val van der Bergh as Vice Chairperson.

9. ANY OTHER BUSINESS

Manufacturer of the Year

A meeting was scheduled to be held in January in conjunction with Paul De Vantier of Smart Practice with regard to the make-up and content of the Manufacturer of the Year Award survey and all interested parties were requested to attend.

It was also suggested and agreed that as the Leasing Section had in effect managed and organized the Manufacturer of the Year Award function for the last three years that the Rental Section take charge for the coming year. There being no further business to discuss the meeting terminated at 13:00 with a vote of thanks to the Chair. John Broadway then introduced Dr Leon Louw of the Free Market foundation who gave a brief presentation.

DATE: ______CHAIRMAN: ______

PLACE:______ref:f/My Docs/savrala/NEC/Minutes - AGM 24.10.03doc